Routine contracts programme

Report: 8
Date: 22 October 2009
By: Director of Resources on behalf of Commissioner

Summary

This report sets out the latest version of the Routine Contracts Programme, which provides members with detail on the contracts above £1m that the MPS wishes to let over the next twelve months on a rolling programme, as well as details of those contracts let since the last report. The rolling programme covers routine renewals/re-tenders and all known new or emergent requirements.

A. Recommendation

That Members:

1. Note the contents of this report.
2. Approve the latest version of the Routine Contracts Programme and give authorisation to place OJEU advertisements where appropriate.

B. Supporting information

1. Members have previously agreed the presentation of a Routine Contracts Programme on a quarterly basis to afford them the opportunity to have sight of contracting activity at a much earlier stage in the process. The last report was presented to MPA Resources Sub-committee on 16 July and Finance & Resources Committee on 30 July 2009.

2. The latest version of the Routine Contracts Programme is attached at Appendix 1 and is in two parts. Part A shows the current 12-month rolling programme for the period Sept 2009 to Aug 2010 for new requirements and known contracts that need re-tendering or reviewing in order to take up an extension option. Detail is shown on contracts over £1m, with those contracts over £5m highlighted in bold. Papers for these contracts are to be submitted to the MPA (ideally) 3 months before award date. Contracts of £1m or below are not listed separately but the number for each month is shown in the report. Part B provides a summary of the number of contracts let or extended during the preceding three months covering the period June 2009 – Aug 2009.

3. In future those less frequently used procurement models that have been approved by the Authority as part of the Procurement Strategy 2009, will now be highlighted in Part A of the Routine Contracts Programme.

4. As indicated in Part A, 12 contracts are due to expire prior to the planned renewal date. These contracts are included in the ‘non-compliance’ report being prepared and due to be submitted to the Authority by the end of October 2009. The report will also outline the reasons for non-compliance and the service impact as well as the mitigation and steps required to achieve compliance.

5 The Routine Contracts Programme will continue to be presented to MPA Members on a quarterly basis. The next update will be issued in Jan 2010 to the Resources Sub-Committee and Finance and Resources Committee.

C. Race and equality impact

The suppliers have been assessed prior to being included on the framework agreement and they all comply with relevant EU legislation. It will be the responsibility of user departments to ensure that the MPS Equality and Diversity policies are adhered to whenever engaging staff from any of the providers.

D. Financial implications

There are no additional financial implications arising from the issues in this report, as members will be requested to approve the award of those contracts above the Commissioner’s delegated authority level. All contracts set out in the report are contained within the budget.

E. Legal implications

Each of the contracts referred to in parts A and B will be the subject of individual consideration and all reports to Contracts Board and the MPA will be accompanied by DLS legal advice as to compliance with procurement law.

F. Background papers

None

G. Contact details

Report author: Anthony Doyle, Director of Procurement Services, MPA

For information contact:

MPA general: 020 7202 0202
Media enquiries: 020 7202 0217/18

Send an e-mail linking to this page

Feedback