Routine contracts programme

Report: 14
Date: 15 July 2010
By: Director of Resources on behalf of the Commissioner

linked to exempt item 25
Also presented at: Resources and Productivity Sub-Committee 5 July 2010

Summary

This report sets out the latest version of the Routine Contracts Programme, which provides Members with detail on the contracts above £1m that the MPS wishes to let over the next twelve months on a rolling programme, the details of those contracts let since the last report. The rolling programme covers routine renewals/re-tenders and all known new or emergent requirements.

A. Recommendations

That Members:

1. Note the contents of this report.
2. Approve the latest version of the Routine Contracts Programme and give authorisation to place OJEU advertisements where appropriate.

B. Supporting information

1. Members have previously agreed the presentation of a Routine Contracts Programme on a quarterly basis to afford them the opportunity to have sight of contracting activity at a much earlier stage in the process. The last report was presented to the Resources Sub-Committee on 12 April and Finance & Resources Committee on 22 April 2010.

2. The latest version of the Routine Contracts Programme is shown at exempt Appendix 1 and is in two parts. Part A shows the current 12-month rolling programme for the period June 2010 to May 2011 for new requirements and known contracts that need re-tendering or reviewing in order to take up an extension option. Detail is shown on contracts over £1m, with those contracts over £5m highlighted in bold. Papers for these contracts are to be submitted to the MPA (ideally) 3 months before award date. Contracts of £1m or below are not listed separately but the number for each month is shown in the report. Part B provides a summary of the number of contracts let or extended during the preceding three months covering the period March 2010 to May 2010.

3. The procurement routes that have been approved by the Authority as part of the Procurement Strategy 2009, are now highlighted in Part A of the Routine Contracts Programme.

4. The Accelerated Restricted Procedure procurement route has now been identified for entries in Parts A and B of the Routine Contracts Programme. Exempt Appendix 2 updates members on contract compliance.

5. The Routine Contracts Programme will continue to be presented to MPA Members on a quarterly basis. The next update will be issued in October 2010 to the Resources and Productivity Sub-Committee and Finance and Resources Committee.

C. Race and equality impact

The suppliers have been assessed prior to entering into agreements and they all comply with relevant EU legislation. It will be the responsibility of user departments to ensure that the MPS Equality and Diversity policies are adhered to whenever engaging staff from any of the providers.

D. Financial implications

There are no additional financial implications arising from the issues in this report, as Members will be requested to approve the award of those contracts above the Commissioner’s delegated authority level. The costs associated with the contracts set out in the report are covered by the budgets set out in the current Business Plan.

E. Legal implications

Procurement Services can confirm that the contracts set out in exempt Appendix 1 comply with MPA Contract Regulations and all relevant EU and UK Government Directives.

Procurement Services can confirm that these contracts are within the powers of the Authority.

For those items denoted in Part A, the contract and terms and conditions are still subject to negotiations, but the draft contracts reflect the standard MPA terms and conditions. For those in Part B, terms and conditions have been agreed.

F. Background papers

• Residential Estates Strategy - MPA Finance - 16 February 2006 (Exempt)
• Request for Authority to Dispose of Surplus Properties in 2010/2011 - MPA Finance and Resources - 11 February 2010

G. Contact details

Report author(s): David Woosey, Acting Director of Procurement Services

For more information contact:

MPA general: 020 7202 0202
Media enquiries: 020 7202 0217/18

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