Minutes - draft

These minutes are draft and are to be agreed.

Minutes of the meeting of the Finance and Resources Committee held on 17 November 2011 at 10 Dean Farrar Street, London, SW1H 0NY.

Present

Members

• Dee Doocey (Chair)
• Reshard Auladin
• John Biggs
• Faith Boardman
• Christopher Boothman
• Steve O’Connell
• Amanda Sater
• Valerie Shawcross
• Graham Speed

MPA officers

• Annabel Adams (Treasurer)
• Catherine Crawford (Chief Executive)
• John Crompton (Treasury Team).

MPS officers

• Ailsa Beaton (Director of Information)
• Jane Bond (Director of Property Services)
• Anne McMeel (Director of Resources)
• Caroline Mortimer (Director Customer and Commercial Services)
• Chris Nason (Head of Contract and Commercial Services, DoI)
• Nick Rogers (Director of Finance Services)
• Lee Tribe (Director of Procurement Services)

Gordon Mitchell , Strategic Insurance Manager, attended for consideration of agenda items 7

74. Apologies for absence

(Agenda item 1)

There were no apologies for absence.

75. Declarations of interests

(Agenda item 2)

No declarations were made.

76. Minutes of the meeting held on 20 October 2011 (Part 1)

(Agenda item 3)

Resolved – That the minutes of the meeting of the Committee held on 20 October 2011 be agreed and signed as a correct record.

Arising-

The Director of Property Services referred to the information which had been requested at the last meeting concerning the names of the Executive Committees of the Metropolitan Police Athletics Association and the Imber Court Sports Club. Regrettably it had not been possible to obtain up to date information. She would therefore arrange to circulate the last known position which was in 2009.

(Note: this information was circulated to members the day after the meeting.)

77. Revenue budget monitoring 2011/12 – period 6

(Agenda item 4)

This report provided an update on the monitoring position of the MPS/MPA finances for 2011/12 and shows the revenue and capital position as at period 6 (September 2011). The revenue budget is forecast to underspend by £5.7m (0.2% of budget) before any account is taken of the budget resilience provision or the costs of Operations Kirkin and Withern (see paragraph B3). The capital programme as at the end of period 6 shows year to date expenditure of £71.9m. This represents 38.4% of the annual programme budget of £187m.

Graham Speed referred to paragraph 55 which concerning transport modernisation and in particular the contract approval which had been given for the Automatic Number Plate Recognition (ANPR) system. He asked for an update on the programme and on the difficulties he had heard about concerning the provision of a fix to enable it to work with the new version of the Mobile Data Terminal (MDT).

The Director Customer and Commercial Services said she could confirm that the installation of ANPR was proceeding to schedule and was due to be completed by the end of March as programmed. As an entirely separate issue consideration was now being given to a wider ANPR strategy. There would be consultation with operational colleagues on the number of vehicles which might be involved.

The Director of Information said that at the time the new version of the MDT was put in the main fleet vehicles there had not been a request for ANPR to be included because the cost was not felt to have been justified. A business case was now being prepared which would look at the costs of putting ANPR in a wider further range of vehicles compared with the benefits.

Reshard Auladin said it would also need to be borne in mind that the new Commissioner had stated the usefulness of the ANPR system.

The Chair requested that further discussion should take place outside the meeting.

Resolved – That the year to date and forecast position for the revenue and capital budgets be noted.

78. Disposal of Wallington Former Police Station, Sutton

(agenda item 5)

This report requested the approval of members to dispose of the freehold interest in Wallington Former Police Station, 84 Stafford Road, Wallington, Sutton following an open market tender.

Resolved –That

1. Approval be given to the disposal of the freehold interest in Wallington former police station at the value and to the bidder identified in exempt Appendix 2 following an open market tender;
2. It be noted that the disposal is consistent with the approval in principle decision made by the Committee on 16 December 2010,
3. It be noted that the capital receipts from the disposal will support the 2011/12 Capital Programme.

79. Disposal of Trinity Road Former Police Office Wandsworth

(Agenda item 6)

This report requested the approval of members to dispose of the freehold interest in Trinity Road former police office, 76 Trinity Road, SW17 7RJ following an open market tender.

Resolved–That

1. Approval be given to the disposal of the freehold interest in Trinity Road former police office at the value and to the bidder identified in exempt Appendix 2 following an open market tender;
2. It be noted that the disposal is consistent with the approval in principle decision made by the Committee on 23 June 201, and
3. It be noted that the capital receipts from the disposal will support the 2011/12 capital programme.

80. Corporate insurance update

(Agenda item 7)

This report outlined the outcome of the 2011 insurance tender/renewal process and

movements/alterations to the various insurance reserves

The Strategic Insurance Manager attended for consideration of this report.

The Chair said that she agreed with a view which was expressed by a member that it had been advantageous to place the aviation insurance outside the NPIA Aviation Framework.

Resolved – That

1. the outcome of the tender and annual renewals for the insurance programme as set out in Appendix 1 and Exempt Appendix 2 be noted; and
2. agreement be given to the transfer of premium savings to existing reserves and the overall position on reserves.

81. Interim award of for the provision of fuel charge card facilities

(Agenda item 8)

This report asked the Committee to note that a direct award under the existing framework had been put in place for period of five months to January 2012 whilst a mini-competition exercise is completed to award a further two year contract under the Government Procurement Service Framework for the provision of fuel cards.

Members commented that it was difficult to assess whether the contract had achieved value for money and how they could ensure that value was obtained in the new contract and asked whether there would there be a requirement for officers to use those filling stations which offered lower prices.

The Director of Customer and Commercial Services said that a combination of dedicated fuel bases and commercial petrol station would continue to be used. Officers were encouraged to use those stations which were known to offer lower prices.

Resolved – That.

1. the direct award put in place under the Framework to January 2012 for the provision of vehicle fuel charge card facilities at an estimated cost of £4.71m be noted; and;.
2. It be noted that a further report will be submitted to the December Finance and Resources Committee on the outcome of the mini-competition exercise for the award of a two year contract for the provision of vehicle fuel charge card facilities.

82. Any other urgent business

(Agenda item 9)

There was none.

83. Exclusion of press and public

(Agenda item 10)

Resolved – That under section 100A(4) of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business on the grounds that they involved disclosure of exempt information as detailed in paragraphs 3 and 4 of Schedule 12A to the above Act.

Summary of decisions made on exempt items

84. capgemini Quarterly update

(Agenda item 11)

Information relating to this contract was noted .

85. Exempt appendix to capital and revenue budget 2011/12.

(Agenda item 12)

Information noted.

86. Exempt appendices to disposal of Wallington former police station

(Agenda item 13)

Information noted.

87. Exempt appendices to disposal of Trinity Road former police office Wandsworth

(Agenda item 14)

Information noted.

88. Exempt appendices to corporate insurance

(Agenda item 15)

Information noted.

89. Routine Contracts Programme

(Agenda item 14)

Information noted.

90. Minutes of the meeting held on 20 October 2011 (part 2)

(Agenda item 17)

Agreed and signed as a correct record

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