Authority calendar of meetings for 2002/03

Report: 08
Date: 28 February 2002
By: Clerk

Summary

This report seeks approval to dates for Authority meetings and Committee meetings for 2002/03.

A. Recommendations

1. the proposed Authority and Committee dates given at Appendix 1 to the report be agreed;
2. Members indicate their preferred date for the Professional Standards and Performance Monitoring Committee in November 2002; and for the Consultation, Diversity and Outreach Committee in April 2003.

B. Supporting information

1. Officers have held meetings with colleagues from the functional bodies; the Greater London Authority (GLA) and London, Fire, and Emergency Planning Authority (LFEPA) to discuss dates of each of the bodies formal meetings for 2002/03 in order to take account of each other's commitments.

2. As part of a consultation process the proposed dates have been shared with the MPS, as well as with the Chairs and Deputy Chairs of the Authority and Committees.

3. Arising from these discussions, it was agreed that it would be beneficial, where possible, for all MPA meetings to continue to be held on Thursdays (a.m. for full Authority, p.m. for Committee meetings) and the proposed dates at Appendix 1 reflect this. The Consultation, Diversity and Outreach (CDO) Committee will be considering a report at its meeting in March on future arrangements for this meeting which may include the start time of this meeting, so no specific start time has been given.

4. However, it has not been possible to programme all MPA meetings for Thursdays. Where meetings are scheduled for Tuesdays, a later start time has been proposed to take account of the Group commitments of GLA Members.

5. Two particular difficulties arise with the planned Professional Standards and Performance Monitoring Committee (PSPM) due to be held in November 2002 and the CDO meeting in April 2003. The proposed date for the PSPM meeting is 21 November 2002. However, this date is the final day of the APA Annual Conference and members may wish to hold the PSPM on Friday 22 November at 10.00 am to avoid any potential difficulties. It is not possible to hold this meeting any earlier in the month, as performance monitoring data would not be available. The planned CDO meeting in April 2003 falls on Thursday 17 April, which is Maundy Thursday; members may wish to hold this meeting on Tuesday 15 April.

6. If members, following their awayday on 12 April, agree to implement a different committee structure from the AGM in June, it will be necessary to look again at these dates. But whatever the outcome of such decisions slots will be needed in the diary for one purpose or another and it is necessary to set these now.

7. Once the MPA has moved to its new accommodation in June, the intention is that all Authority and committee meetings will be held there. However, to minimise disruption during the moving period, all meetings up to and including the Authority's annual meeting on 27 June will be held at Romney House.

C. Financial implications

There are no financial implications.

D. Background papers

No background papers were used in the drafting of this report.

E. Contact details

Report author: Nick Baker, Secretariat, MPA.

For information contact:

MPA general: 020 7202 0202
Media enquiries: 020 7202 0217/18

Appendix 1

MPA (full Authority)

Dates:

(Start time 10.00 am)

• 25 Jul 2002
• 26 Sep 2002
• 31 Oct 2002
• 28 Nov 2002
• 10 Dec 2002 (budget) [1]
• 30 Jan 2003
• 27 Feb 2003
• 27 Mar 2003
• 24 Apr 2003
• 29 May 2003
• 26 Jun 2003 (AGM)

Co-ordination and Urgency

Dates:

(Start time 2.00 pm except Tuesdays 3.00 pm)

• Tues 02 Jul 2002
• 05 Sep 2002
• 03 Oct 2002
• Tues 05 Nov 2002
• 05 Dec 2002
• Tues 14 Jan 2003
• 06 Feb 2003
• 06 Mar 2003
• 03 Apr 2003
• 01 May 2003
• 05 Jun 2003

Human Resources

Dates:

(Start time 2.00 pm)

• 04 July 2002
• 12 September 2002
• 14 November 2002
• 09 January 2003
• 13 March 2003
• 08 May 2003

PSPM

Dates:

(Start time 2.00 pm except Tuesdays 3.00 pm)

• Tues 23 Jul 2002 at 3.00 pm
• 19 Sep 2002
• 21 at 2.00 or 22 at 10.00 Nov 2002
• 23 Jan 2003
• 20 Mar 2003
• 22 May 2003

Finance, Planning and BV

Dates:

(Start time 2.00 pm except Tuesdays 3.00 pm)

• 11 July 2002
• 17 September 2002
• 17 October 2002
• 07 November 2002
• 26 November (provisional) [1]
• 03 December 2002 (Budget) [1]
• 16 January 2003
• 13 February 203
• 10 April 2003
• 12 June 2003

CDO

Dates:

(Start time TBC)

• 18 July 2002
• 10 October 2002
• 12 December 2002
• 20 February 2003
• 15 or 17 April 2003
• 19 June 2003

Estate Sub-Committee

Dates:

(Start time 2.00 pm)

• 25 July 2002
• 24 October 2003
• 19 December 2002
• 27 February 2003
• 24 April 2003
• 19 June 2003

Audit Panel

Dates:

(Start time 10.00 am)

• 19 September 2002
• 19 December 2002
• 20 March 2003
• 05 June 2003

Remuneration Sub-Committee

Dates:

• 23 July 2002 at 10.00 am
• 24 October 2002 at 10.00 am
• 30 January 2003 at 2.00 pm
• 10 April 2003 at 10.00 am

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