Appointments at the MPA annual meeting

Report: 14
Date: 26 May 2005
By: the Chief Executive & Clerk

Summary

This report asks the Authority to confirm the committee structure to which appointments will be made at its annual meeting in June. It also outlines, for endorsement, the process proposed for making appointments.

A. Recommendation

That

1. the Authority agrees the committee structure it wishes to appoint to at its annual meeting; and
2. a process for making these appointments is agreed.

B. Supporting information

Appointments at the annual meeting

1. At its annual meeting on 30 June 2005, the Authority will be asked to:

• appoint its chair and deputy chairs.
• appoint the chair, deputy chairs and membership of whichever committees it agrees for the year (with the exception of the Standards Committee, which should appoint its own Chair and Deputy Chair).
• make appointments to outside bodies such as the APA.

2. The current committee structure is:

• Full Authority
• Co-ordination and Policing Committee
• Community and Engagement Committee
• Corporate Governance Committee
• Equal Opportunities and Diversity Board
• Finance Committee
• Human Resources Committee
• Professional Standards and Complaints Committee
• Planning, Performance and Review Committee
• Standards Committee

3. To facilitate the process before and at the annual meeting, the Authority is asked to confirm that this is the structure it wishes to appoint to at that meeting. Members have indicated a wish to look again at some aspects of the structure and the way that the Authority conducts its business. This review can run in parallel with the annual appointments – agreeing now to appoint to the current structure does not preclude making changes at any time during the year.

4. Appointments to the following bodies will not be made at this meeting:

• Remuneration Sub-Committee - this is a sub-committee of the Human Resources Committee and appointments should therefore be made at the first meeting after this annual meeting.
• Pensions Forfeiture Sub-Committee – this is a sub-committee of the Human Resources Committee.
• Business Interest Panel – this is a sub-committee of the Human Resources Committee.
• Senior Officers Conduct Sub-Committee – membership for this Sub-Committee will comprise up to five members of the membership of the Professional Standards and Complaints Committee.
• Planning Sub-Group - this informal sub-group’s membership will be considered at the first meeting of the Planning, Performance and Review Committee after the annual meeting of the authority
• MPA C3i project sub-group - this sub-group’s membership will be considered at the first meeting of the Co-ordination and Policing Committee after the annual meeting of the authority

The process for making appointments

5. The following process is proposed for making appointments, and the Authority is asked to indicate whether it is content with this.

Chair and Deputy Chairs of the Authority and the Chairs and Deputy Chairs of Committees

6. Expressions of interest will be invited from all members, to be returned to the Chief Executive by a specified date in advance of the meeting, supported by two other members. Voting at the meeting will be by way of a ballot.

Committee membership

7. The actual number of members on each committee is for the Authority to decide in the light of particular interests shown by members. Again, members will be invited to state in advance, which committee(s) they would like to sit on. This would not, however, preclude members from putting themselves forward for membership of a particular committee at the annual meeting.

8. The Authority can decide at the annual meeting how it wishes to make these appointments, depending on the numbers of members expressing an interest in each committee. This may be by a show of hands, but ballot papers will be available if required.

Record of attendance

9. As provided for in Standing Orders, a report on members’ attendances at meetings during the year will be presented to the annual meeting.

Outside bodies

10. Finally, members will be invited in advance to indicate their interest in being formally appointed to represent the Authority on outside bodies Again, these appointments may be made by show of hands, but ballot papers will also be available.

C. Race and equality impact

None.

D. Financial implications

None.

E. Background papers

None.

F. Contact details

Report author: Nick Baker, MPA.

For more information contact:

MPA general: 020 7202 0202
Media enquiries: 020 7202 0217/18

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