Minutes

Minutes of the inaugural meeting of the Olympics/Paralympics Sub-committee held on 20 November 2008 at 10 Dean Farrar Street, London, SW1H 0NY.

Present

Members

• Dee Doocey (Chairman)
• Jennette Arnold (Vice Chairman)
• Victoria Borwick
• Kirsten Hearnd

MPA officers

• Ken Hunt (Treasurer)
• Siobhan Coldwell (Head of Oversight and Review)
• Chris Benson (Committee Section)

MPS officers

• Chris Allison (Acting Assistant Commissioner)
• Richard Bryan (Deputy Assistant Commissioner)

1. Communications

(Agenda item 1)

Apologies for absence were received from Christopher Boothman and Toby Harris.

2. Declarations of interests

(Agenda item 2)

No declarations of interest were declared.

3. Oral presentation from DAC Richard Bryan, Central Operations, on the Olympic security programme

The Sub Committee received a presentation, jointly presented by Chris Allison and Richard Bryan.

Resolved – That

1. the presentation be noted;
2. the language used in the reports and presentations to be simplified and the use of jargon and acronyms reduced;
3. a chart be presented at the next meeting to showing who is responsible for individual work areas and the relationship and overlaps between the work areas;
4. a short report setting out the responsibilities of the Olympic Development Committee (ODA) and London Organising Committee of the Olympic Games (LOCOG) to be presented to the next meeting of the Sub Committee;
5. members be paired with elements of the Sub Committees terms of reference/work programme;
6. the Sub Committee by given the opportunity to view the MPS aerial footage of the Olympic site; and
7. the possibility of members of the Sub Committee visiting the Olympic site be explored.

4. Draft terms of reference

The Sub Committee considered the revised terms of reference.

Resolved  – That

1. the terms of reference as revised be agreed, subject to ratification by the Strategic and Operational Policing Committee;
2. the Sub Committee meet on a two monthly cycle (the next meeting of the Sub Committee will be held in December), with meetings becoming more frequent as the completion date nears;
3. that a report setting out how the Sub Committee will discharge its responsibilities within its terms of reference be received. The report would include:
   • a timetable showing milestones for the completion of key tasks.
   • the format and method to be used to report the actions/decisions etc taken by the Sub Committee to Strategic and Operational Policing Committee and Finance and Resources Committee.
   • the format to be used by the Chair to advise the Sub Committee of the discussions/decisions taken by the Home Office meeting.
   • the security of the papers considered by the Sub Committee

The meeting finished at 4.00 p.m.

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