Minutes

Minutes of the Resources and Productivity Sub-committee of the Metropolitan Police Authority held on 8 November 2010 at 10 Dean Farrar Street, London SW1H 0NY.

Present

Members

• Valerie Brasse
• Amanda Staer
• Graham Speed (Vice Chairman in the Chair)

MPA officers

• Annabel Adams (Deputy Treasurer)
• Julie Norgrove (Director of Audit, Risk and Assurance)
• John Crompton (Treasury Team)

MPS officers

• Ailsa Beaton (Director of Information)
• Paul Daly (Director of Exchequer Services)
• Anne McMeel (Director of Resources)
• Gordon Middleton (Strategic Insurance Manager)
• David Woosey (Acting Director of Procurement Services)

Also in attendance: Lee Tribe, Director-designate of Procurement Services.

36. Apologies for absence

(Agenda item 1)

An apology was submitted on behalf of Faith Boardman, the Chair of the Sub-Committee.

In the absence of the Chair the Vice-Chair was in the chair.

Lee Tribe, the Director-designate of Procurement Services was welcomed to the meeting.

37. Declarations of interests

(Agenda item 2)

No declarations were made.

38. Minutes of the meeting held on 13 September 2010

(Agenda item 3)

Resolved That the minutes of the Resources and Productivity Sub-Committee held on 13 September 2010 be agreed and signed as a correct record.

39. Update on the implementation of early payment initiatives to Small and Medium Enterprises

(Agenda item 4)

A report was submitted which updated members on the status of the previously approved actions in support of the Mayor’ s early payment to SMEs initiative and the current payment profile for such suppliers.

In reply to a question from a member the Director of Exchequer Services advised that the advantages of the new system included the fact that it would provide a single replacement for several payment systems and also that it would enable disputed invoices to be identified more readily.

Resolved- That the actions taken to date to improve the time to make payment on undisputed invoices to SMEs with the ultimate aim being payment within 10 working days of the receipt of a valid invoice and the current payment profile for SMEs be noted.

40. Corporate Insurance update 2010

(Agenda item 5)

This report outlined the outcome of the 2010 insurance tender process, the extension to the insurance broker contract, movements/alterations to the various insurance reserves and also seeks approval to the insurance strategy going forward in to 2011.

Arising out of the discussion on the report the Strategic Insurance Manager confirmed that consideration would be given to the possibilities of obtaining cover in conjunction with other members of the GLA family. In connection with buildings insurance steps would be taken to ensure that the cover was not based on inflated values.

It was noted that the report contained recommendations concerning reserves and the personal insurance indemnity policy which the Sub-Committee did not have the delegated powers to agree and it would be necessary to refer the matter to the Finance and Resources Committee.

Resolved - That the Finance and Resources Committee be advised that the recommendation should be supported.

41. Exclusion of press and public

(Agenda item 6)

Resolved - That under section 100A(4) of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business on the grounds that they involved disclosure of exempt information as detailed in paragraph 3 of Schedule 12A to the above Act.

Summary of decisions made on exempt items

42. Exempt appendix to corporate insurance update 2010

(Agenda item 7)

Information noted.

43. Real Time Communications Programme tranche 2

(Agenda item 8)

The recommendation relating to the award of this work was agreed.

44. Quarterly update on the variations to the CapGemini contract

(Agenda item 9)

Information noted.

45. Exempt minutes of the meeting held on 13 September 2010

(Agenda item 10)

Confirmed and signed.

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