MPA/MPS Procurement strategy action plan

Report: 7
Date: 1 December 2011
By: Treasurer and Director of Resources on behalf of the Commissioner

Summary

Following Member approval of the Procurement Strategy, an action plan was developed and presented to Resources and Productivity Sub-Committee on 3 September 2009. The latest quarterly update on progress is attached at Appendices 1 & 2.

A. Recommendations

That members

1. Note the update on progress contained within this report and appendices (Appendices 1 & 2)

B. Supporting information

1. The Authority approved the joint MPA/MPS Procurement Strategy and the various procurement models at the Finance & Resources Committee in June 2009.

2. The action plan is designed to monitor progress on the key actions required to implement the strategy. Members should also note that there is a comprehensive performance management framework in place that links objectives of the Procurement Services team and the Business Units to the Procurement Strategy and the MPS Corporate Objectives.

3. The latest update includes the changes that Members requested on the format.

Procurement update

4. The action plan reflects continued on-track performance in most areas. Two exceptions are worth noting.

5. The MPS support for wider collaboration has been scored at amber to reflect emerging pressures particularly from the GLA, across forces and changes within the Home Office either through further mandation of goods and services or the closure of the National Police Improvement Agency.

6. After a period of exceeding 90% of full staffing numbers the MPS have dropped below this figure due to staff resignations. There are also two long term absentees. This has been marked as red as the target has not been achieved although mitigating actions (the use of temporary staff) have been put in place.

C. Other organisational and community implications

Equality and Diversity Impact

1. In line with the GLA Group Responsible Procurement four year strategy the Authority and the Service will continue to diversify their supply base through a number of compliant initiatives including simplification of the procurement processes to ensure smaller suppliers are not excluded from winning MPS business, and the mandated use of CompeteFor (from 31 May 2011) which gives greater visibility of MPS opportunities to local small to medium sized enterprises.

Consideration of MET Forward

2. The Procurement Strategy underpins and supports the delivery of the Procurement element of Met Support by improving our infrastructure, driving out waste, improving value for money and concentrating resources on fighting crime.

Financial Implications

3. The costs associated with the activities set out in this report are covered by existing Procurement Department, and MPS wide, budgets as contained within the current Business Plan. It is anticipated that implementation of the Procurement Strategy will result in efficiency savings being delivered and which will be built into business plans as appropriate.

Legal Implications

4. There are no direct legal implications arising from the recommendations, as this is an information report.

5. This report refers to an action plan which will identify risks at an early stage together with measures to monitor performance. Individual initiatives within the action plan may have legal implications arising, which will need to be explored on a case by case basis.

6. All MPA contracts for goods, works or services are required to be awarded in accordance with the Public Contracts Regulations 2006 (as amended) and advertised through OJEU unless an exemption or exclusion to the Regulations applies. EC Treaty principles and the MPA Contract Regulations must also be adhered to for all contracts, regardless of their value.

Environmental Implications

7. The Responsible Procurement strategy also has a number of positive implications on the environment. Most notably the MPS’s commitment to sourcing environmentally friendly products reflected by the recent achievement of Gold on the Mayor of London’s Green Procurement Code.

Risk Implications

8. There are a number of risks associated with not delivering the Procurement Strategy. These may have Financial/Legal implications which could lead to possible damage to the reputation of the MPS/MPA and financial loss. Such risks include, but are not limited to, the inability to obtain value for money contracts, failure to fully comply with the Public Contract Regulations 2006/MPA regulation and inability to manage all purchasing and procurement action in a responsible manner.

D. Background papers

Procurement Strategy, Finance & Resources Committee, 18 June 2009

E. Contact details

Report authors: Lee Tribe - Director of Procurement Services, MPS

For more information contact:

MPA general: 020 7202 0202
Media enquiries: 020 7202 0217/18

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