Minutes

Minutes of the Audit Panel of the Metropolitan Police Authority held on 22 March 2004 at 10 Dean Farrar Street, Westminster, London SW1H 0NY.

Present:

Members:

• Sir John Quinton (Chair)
• Eric Ollerenshaw (Deputy Chair)
• Diana Johnson
• Rachel Whittaker

MPA Officers:

• Peter Martin (Treasurer)
• Peter Tickner (Director, Internal Audit)
• John Crompton (Committee Services)

MPS Officers:

• Sharon Burd (Director of Finance)

Part 1

14. Apologies

(Agenda item 1)

Apologies were submitted from Keith Luck (Director of Resources) and Kash Pandya and Jon Hayes (District Audit )

15. Declarations of interests

No declarations were made.

16. Minutes of the meeting held on 1 December 2003

(Agenda item 3)

Resolved – that the minutes of the meeting of the meeting held on 1 December be confirmed and signed as a correct record.

17. Chair's and members update

(Agenda item 4)

No reports were submitted.

18. Internal Audit Plan for April 2004 - March 2005

(Agenda item 5)

A report was submitted which sets out the proposed plan for the use of Internal Audit resources from 1 April to 31 March 2005.

Appendix 6 was tabled

The Treasurer reminded the Panel that an assessment of the Authority’s performance on Performance Indicators was included in the annual letter issued by the District Auditor. He would check with the District Auditor what the position would be under the new Policing Performance Assessment Framework (PPAF). regime.

Resolved – that.

1. the proposed use of Internal Audit resources be approved and the summary calculation of audit need and comparison to planned work set out in Appendices 1 and 2 be noted; and

2. the programme of Internal Audit work, set out in Appendices 3 to 6 be approved.

19. Internal audit - progress report 2003/04

(Agenda item 6)

Members considered a report that outlined the progress made in achieving the 2003/2004 Internal Audit Plan.

The Chair said that it was encouraging to see the continued improvement in the overall scoring as detailed in paragraph 5. The Panel noted that a score of 2 would be regarded as a reasonable target.

Further to paragraph 15 the Director of Internal Audit reported that there were now 10 high-risk recommendations outstanding from previous years and 23 which were made during the course of 2003. He would make the point that these were recommendations which had been accepted by the MPS.

Resolved– that the progress made in achieving the 2003/04 internal audit plan be noted.

20. External Audit Plan 2002/04 - progress report

(Agenda item 7)

Members considered a report that outlined the progress made in achieving the 2002/2004 External Audit Plan.

The Panel indicated that there was some uncertainty on the status of some of the outputs. The Treasurer said he was due to meet the District Auditor later in the week and undertook to raise these points with him.

It was noted that the external audit plan for 2003/05 would be submitted to the next meeting of the Panel.

The meeting ended at 2.55 p.m.

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