Terms of reference, membership and method of working

Report: 2
Date: 28 July 2000
By: Clerk

Summary

The Committee is invited to note its terms of reference and membership and consider any issues in relation to how it would wish to operate.

A. Supporting information

1. This Committee was established at the first meeting of the Authority on 26 June 2000 following consideration of a report into a proposed decision making structure for the Authority. The overall structure is shown in the diagram see Appendix 1.

Membership

2. The membership of the Committee was agreed as follows:

• R. David Muir (Chair)
• Cindy Butts (Deputy Chair)
• Jennette Arnold
• Jenny Jones
• Nicholas Long
• Cecile Lothian
• Abdul Ullah

3. The Chair and Deputy Chairs of the full Authority are ex-officio members of all committees. Thus may attend meetings, speak and propose motions. However, they do not have voting rights.

Terms of reference

4. The Committee’s Terms of Reference were agreed as follows:

1. To lead on all issues relating to equal opportunities and diversity and to co-ordinate the other Committees in this area.
2. To advise the Authority on ways of raising the profile of the MPA and its Chair and making the community aware of the MPA’s work.
3. To lead on the development and monitoring of all matters relating to the Authority’s communications and public relations strategies and systems.
4. To consider all matters relating to the Authority and MPS consultation mechanisms including the receipt of key information, monitoring of systems and proposals for improvement where necessary.
5. To have particular regard to the need to ensure that consultation mechanisms engage with, and reflect the views of, London’s diverse community
6. To consider all matters relating to lay visiting within the MPD. This to include receipt and monitoring of key feedback; and to lead on any developing proposals, including support for training, recruitment and promotion.
7. To consider and agree the annual bids from the Police and Community Consultative Groups and Lay Visiting Panels.
8. To consider ‘Community Safety matters’ particularly those relating to Borough Crime and Disorder Strategy Groups and to ensure co-ordination of the Policing Plan with Local strategies.
9. To work with the MPS, the ALG, the London Boroughs and other partners to increase co-operation and decrease duplication between the consultation for, and implementation of, community safety strategies under the Crime and Disorder Act and the Authority’s duty for consultation and planning under the Police Act.

5. There may be other specialist areas where the Committee might wish to consider nominating lead members where the role of that member(s) would be to keep fully informed of developments on behalf of the Committee, represent the Committee in day-to-day dealings and keep other members informed outside of formal Committee proceedings. An alternative possibility would be to establish one or two sub-groups to keep particular areas under review, or working parties to carry out specified, time-limited tasks on behalf of the Committee.

B. Recommendations

1. That the terms of reference and membership of the Committee be noted; and
2. That members give initial consideration to a method of working for the Committee.

C. Financial implications

There are no direct financial implications arising from this report.

D. Review arrangements

It is already agreed that there be a detailed review of all Committees in December 2000.

E. Background papers

The following is a statutory list of background papers (under the Local Government Act 1972 S.100 D) which disclose facts or matters on which the report is based and which have been relied on to a material extent in preparing this report. They are available on request to either the contact officer listed above or to the Clerk to the Police Authority at the address indicated on the agenda.

• Agenda Report ‘Proposed Committee Structure’ - MPA 26 June 2000

F. Contact details

The author of this report is Mike Robinson, Interim Head of Secretariat.

For information contact:

MPA general: 020 7202 0202
Media enquiries: 020 7202 0217/18

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