Minutes

Minutes of the Co-ordination and Policing Committee held on 23 January 2004 at 10 Dean Farrar Street, London, SW1H 0NY.

Present

Members

• Toby Harris (Chair)
• Richard Barnes (Deputy Chair)
• Cindy Butts
• Elizabeth Howlett
• Nicholas Long
• Sir John Quinton
• Richard Sumray
• Rachel Whittaker

MPA officers

• Catherine Crawford (Clerk)
• Peter Martin (Treasurer)
• David Riddle (Deputy Clerk)
• Nick Baker (Head of Committee Services)

MPS officers

• Sir Ian Blair (Deputy Commissioner)

Part 1

44. Apologies for absence

(Agenda item 1)

Apologies for absence were received from Reshard Auladin, R David Muir (Deputy Chair) and Cecile Wright.

45. Declarations of interest

(Agenda item 2)

No declarations of interest were made.

46. Minutes

(Agenda item 3)

The Committee considered the minutes (Part 1) of the meeting held on 15 December 2003.

Resolved – That the minutes of the meeting (Part 1) of the Co-ordination and Policing Committee held on 15 December 2003 be agreed and signed as a correct record.

47. MPA/MPS submission to SR2004

(Agenda item 4)

The Committee received a report that presented the draft submission to the Governments public spending review: SR2004. The report made a case for additional resources over the period 2005/08 and sought members’ endorsement to the submission.

In introducing the report, the Treasurer informed the Committee that the details outlined in the report were based on material already seen and supported by the Authority. He also informed the committee that details on counter terrorism were included in the report on the basis of completeness.

The MPS reported that the information contained within the report had been shared with the Home Office and had received positive feedback.

The Deputy Commissioner suggested that international demands on the MPS be emphasised in the submission.

Further textural changes including: the addition of ‘tourism’ to the complexity of policing in London; rewording of the paragraph on civilianisation programmes to reflect a more positive approach; and clarification of the start date of NCRS were noted.

Resolved – That the draft submission to the Government’s public spending review, SR2004 be endorsed.

48. Policing and Performance Plan 2004/05

(Agenda item 5)

Following discussion with members of the Planning Panel, the MPS presented a report that outlined the proposed objectives to be included in the 2004/05 Policing and Performance Plan, together with measures to support them. The report also confirmed that the targets were still under development and following discussion at this Committee they would be considered by the full Authority at its meeting on 26 February 2004, following debate at Planning, Performance and Review Committee on 12 February 2004.

Members welcomed the report and in particular the proposed corporate objectives given at Appendix 1 to the report. The Committee supported the suggestion that reference to CDRPs should be included in objective 6. Members also request textual clarity within Appendix 2 of the report ‘monitoring of objectives’.

The timetable for the process could result in committees not having an opportunity to discuss in details some items relevant to their terms of reference. Although it was recognised that in some cases this was unavoidable, members asked for the timetable to be reviewed where possible.

Resolved – That

1. the proposed objectives to be included in the 2004/5 Policing and Performance Plan be agreed;
2. the measures that to support the objectives in the plan be agreed; and
3. the programmes of work identified as given at Appendix 3 to the report included in the policing plan be approved.

49. MPA response to the green paper on police reform ‘Building Safer Communities Together’

(Agenda item 6)

Following the publication of the Green Paper outlining options on further steps in police reform and comments raised at an MPA Member workshop, the Committee considered a report that outlined a proposed MPA response.

Following consideration of the draft response and discussion, Members supported the following changes and amendments:

• That sections A-C of the draft response be supported.
• Section D ‘Accounting of policing’ paragraph 1 should reflect comments relating to operational issues/direction and control.
• Paragraph 5:
  • point 3 – that the MPA be included in the examples
  • point 5 – wording be changed to reflect that the MPA will have an oversight of CDRPs
  • point 7 – reword to reflect role of the MPA
• Paragraph 16 to be reworded to reflect ‘associated member’ rather than co-opted member and this role be further clarified. Removal of numbers from options.
• Paragraph 17 – delete last sentence.
• Paragraph 19 - remove reference to numbers
• Section E – paragraph 2 need to include reference to funding the MPS international functions.
• Section F – to reflect the discussion held at Co-ordination and Policing Committee meeting held on 15 December.
• Paragraph 3 should include reference to Morris Inquiry

Resolved – That the draft MPA response to the Government’s Green Paper ‘building safer communities together’ as given at Appendix 2 to the report be recommended to the full Authority for approval.

50. Any other urgent business

(Agenda item 7)

Violent crime figures

The Deputy Commissioner informed the Committee that press reports relating to an increase in violent crime were misleading.

He confirmed that in many areas of violent crime there had been a significant decline in these crime across the MPS and the figures reported in some areas of the press related to outside the MPS area.

Urgent report – Award of supply of a contract

The Chair agreed to receive an urgent report on the award of a supply contract, for the provision of a call routing system for the C3i project. The report was considered urgent as the contract was no longer within delegated limits and therefore required Authority approval.

It was also agreed to consider this item in Part 2 of the meeting in order for members to discuss fully the exempt appendix.

51. Exclusion of press and public

(Agenda item 8)

A resolution was put to exclude the press and public from the meeting during item 9 and the additional urgent item as they were likely to disclose exempt information as described in paragraph 14 of Schedule 12(a) (1) of the Local Government Act 1972 (as amended).

Resolved – That the press and public be excluded from the meeting during discussion of agenda item 9 and the additional urgent item.

Part 2

Summary of exempt item

50. Award of a supply contract, for the provision of a call routing

(Agenda item 7)

That Committee considered an urgent report on the award of a supply contract, for the provision of a call routing system for the C3i project.

52. Future procurement of information and communications technology outsourced services

(Agenda item 9)

The Committee considered a report that set out future procurement procedures.

53. Minutes

(Agenda item 10)

The Committee received the minutes (Part 2) of the meeting held on 15 December 2003.
The meeting ended at 12.40 p.m.

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