Minutes

Minutes of the Co-ordination and Policing Committee held on 15 March 2004 at 10 Dean Farrar Street, London, SW1H 0NY.

Present

Members

• Toby Harris (Chair)
• Jennette Arnold
• Elizabeth Howlett
• Sir John Quinton
• Richard Sumray
• Graham Tope
• Rachel Whittaker
• Cecile Wright

MPA officers

• Catherine Crawford (Clerk)
• Peter Martin (Treasurer)
• Simon Vile (Head of Secretariat)

MPS officers

• Tim Godwin (Assistant Commissioner)
• Terry Price (Head of Corporate Finance)
• Ailsa Beaton (Director of Information)
• Phillip Hagon (Commander – Directorate of Professional Standards)

Part 1

76. Apologies for absence

(Agenda item 1)

Apologies for absence were received from Reshard Auladin, Richard Barnes, Cindy Butts, Nicholas Long and David Muir.

77. Declarations of interest

(Agenda item 2)

No interests declared.

78. Minutes

(Agenda item 3)

Resolved – That the minutes of the meeting of the Co-ordination and Policing Committee held on 5 March 2004 be confirmed and signed as a correct record.

79. MPA budget 2004/05 and projected outturn 2003/04

(Agenda item 4)

The Committee considered a report by the Clerk and Treasurer.

Resolved – That

1. the report be noted;
2. approval be given to the carry forward of £10,000 from the underspent recruitment budget for independent members (paragraph 5 of the report), up to £135,000 from the underspent consultation initiatives budget (paragraph 6), up to £40,000 from the underspent accommodation budget (paragraph 7), and any unspent budget from the Efficiency and Effectiveness funding (paragraph 9);
3. in future more information be provided to support recommendations to carry forward underspend to support particular initiatives; and
4. the Finance Committee be requested to consider the scope for establishing appropriate reserves for the third floor accommodation (paragraph 18).

80. Other urgent business - revenue budget monitoring 2003/04

(Agenda item 5)

The Chair agreed to accept an urgent tabled report requesting approval to a virement of £5m from police staff pay underspend to fund expenditure on high priority IT projects. The grounds for urgency were that a decision was needed before the end of the financial year.

Resolved – That approval be given to the budget virement detailed in the report, which was considered and endorsed by the Budget Group on 12 March 2004.

81. Exclusion of press and public

(Agenda item 6)

Resolved – That the press and public be excluded from the meeting during consideration of the following items as exempt information as described in paragraphs 9, 12 and 14 of Schedule 12(a) (1) of the Local Government Act 1972 (as amended) is likely to be made known.

Part 2

Summary of exempt items

82. Integrated borough operations: implementation procurement agreement

(Agenda item 7)

The Committee considered and decided upon a report by the Commissioner on the implementation of Integrated Borough Operations Rooms and seeking approval to procure the necessary components required to fulfil the needs of the C3i programme.

83. Superintendents’ pay reform

(Agenda item 8)

This item was withdrawn.

84. Request to fund officers’ legal costs

The Chair agreed to accept, as urgent, a report by the Commissioner in connection with a judicial review claim lodged by Reynolds Dawson solicitors on the instructions of the Federation and eight of its members which challenged the decision of the inquest into the death of Roger Sylvester. The MPA was asked to consider whether to fund the officers' legal costs and came to a decision on this matter.

The meeting ended at 12.20 p.m.

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