Minutes

Minutes of the an meeting of the Co-ordination and Policing Committee held on 7 December 2006 at 10 Dean Farrar Street, London, SW1H 0NY.

Present

Members

• Len Duvall (Chair)
• Reshard Auladin (Deputy Chair)
• Cindy Butts (Deputy Chair)
• Toby Harris (up to agenda item 14)
• Kirsten Hearn
• Elizabeth Howlett (up to agenda item 9)
• Karim Murji
• Aneeta Prem
• John Roberts
• Richard Sumray (up to agenda item 14)
• Graham Tope (from agenda item 12)
• Rachel Whittaker

MPA officers

• Catherine Crawford (Chief Executive and Clerk)
• David Riddle (Deputy Chief Executive and Solicitor)
• Ken Hunt (Treasurer)
• John Crompton (Committee Services)

Laurence Gouldbourne (Head of Race and Diversity Unit) attended for consideration of agenda item 17.

MPS officers

• Tarique Ghaffur (Assistant Commissioner, Central Operations)
• Rose Fitzpatrick (Deputy Assistant Commissioner)
• Martin Tiplady (Director HR)
• Rod Jarman (Commander, Chief Supt)
• Steve Bloomfield (Chief Superintendent)
• Gary Pugh (Director of Forensic Services)
• Alan Croney (Director of Property Services)
• Simon Hart – (Acting Director of Financial Services)

Chief Superintendent Sultan Taylor, Borough Commander Havering, attended for consideration of agenda items 15 and 22.

43. Apologies for absence

(Agenda item 1)

Apologies for absence were received from Jennette Arnold, Richard Barnes and Damian Hockney and an apology for lateness was submitted on behalf of Graham Tope.

44. Declarations of interest

(Agenda item 2)

Kirsten Hearn declared an interest in agenda item 6c as a member of the Board of Transport for London.

Toby Harris declared an interest in agenda item 6c as a consultant for Transport for London.

45. Minutes – 5 October 2006

(Agenda item 3)

Resolved - That the minutes of the meeting held on 5 October 2006, be agreed and signed as a correct record.

46. Minutes of the Remuneration Sub-Committee 22 September 2006

(Agenda item 4)

Resolved – That the minutes be noted.

47. Morris Inquiry; implementation of recommendations from the Virdi Inquiries

(Agenda item 5)

A report was submitted as part of the programme of implementation of the Morris Inquiry recommendations. It provided an update on progress on the recommendations of the Report and Supplementary Report of the Virdi Inquiry

In reply to points from a member the Chair said that an item on this subject would be placed on the agenda for a future meting between himself and the Police Federation.

Resolved – That the Committee approves the state of compliance by the MPS with the recommendations of the Virdi reports and agrees that the requirement for further update reports is now discharged.

48. Youth crime report

(Agenda item 6)

This report provides an update on youth crime within the MPS and sets out how this work comes together in a new MPS Youth Strategy. It specifically addresses questions asked in the commissioning brief and provides details on youth crime initiatives, levels and types of youth crime, youths as victims, and levels of youth on youth crime. It also looks at the issue of youth crime on buses and anti-social behaviour.

The Chair said that the report contained a lot of information which would be of value at a borough level and suggested that it be made available at borough community safety partnerships

Resolved –.That

1. the contents of the report be noted and members continue to support work the work taking place .
2. the report be made available for discussion at borough community safety partnerships

49. Resource allocation formula update

(Agenda item 7)

This report provided an update on the application of the revised Resource Allocation Formula in 2005/06 .

Resolved –That the report be noted.

50. Use of police cells for immigration detainees

(Agenda item 8)

This report outlined the use of MPS facilities for immigration detainees.

In reply to questions Commander Jarman said that his understanding was that MPS cells were not being used to house detainees from the Harmsworth detention centre who had to be placed in alternative accommodation during recent disturbances. He would however, look into a specific point which had been made.

Resolved –That the report be noted.

51 Establishment of safer neighbourhood panels across London

(Agenda item 9)

A report was submitted concerning Neighbourhood Panels which are now being developed in every neighbourhood in London. The specific function of these panels is to use available community intelligence and analysis in order to identify local priorities for action. In addition, they monitor and review progress to tackle these priorities. There are currently teams in place in 493 out of 630 safer neighbourhood tams.

Toby Harris said that it was important to bear in mind that the formal Panel structure would not be the best solution in every case. It had to be accepted that residents in some wards would not necessarily relate to the structure of the panels as outlined in the report. He felt there should be provision for looking at alternative approaches such as less formal structures which might engage the interest of local people more readily.

Kirsten Hearn said it was important that whatever format was used that it be easily accessible to disabled people . Amongst the points made by other members was that the training should take account of the needs of those panel members for whom English was not their first language.

Rachel Whittaker reported that a panel was being established for the Royal Parks. She also suggested that gap anaylsis be carried out to identify any other groups from which it might be particularly useful to draw panel members such as small shop keepers.

Resolved –. That subject to the foregoing comments the report be noted

52. Link member appointments

(Agenda item 10)

This report requested the Committee to approve the description of the link member role and to make link member appointments .

Resolved – That:

1. the description of the link member role attached as Appendix 1 to this report be approved; and
2. the link member proposals and appointments recommended in paragraphs 5 to 7 be agreed.

53. Investigation of alleged unauthorised disclosure of confidential information

(Agenda item 11)

This report detailed the outcome and recommendations of an internal investigation into an alleged unauthorised disclosure of confidential information. It proposes a Policy Statement and Standard Operating Procedures for confidential briefings held in future

Resolved – That:

1. the recommendations of the Investigation as set out in Appendix 1 be approved and adopted; and
2. the Policy and Standard Operating Procedures at Appendix 2 be approved and adopted

54. Safer London Foundation –grant application for financial assistance

(Agenda item 12)

This report contained details of the application by the Safer London Foundation for a grant of £250,000 a year for three years commencing 2006/7 to cover their core costs, so that all other money raised by them can be directed to fund or provide support for community projects. The report provides a commentary on the application and makes recommendations for grant aid, subject to conditions.

In reply to a request from a member the Deputy Chief Executive undertook to submit an update report in six months.

Resolved – That:

1. for 2006/7 the sum of £236,000 be awarded in grant aid, with an indicative allocation of £175,000 for 2007/8 and £100,000 for 2008/9, and in expectation that in 2009/10 the foundation will be self-financing;and
2. this award should be subject to the Foundation
   • submitting twice yearly reports to the MPA on its work programme and progress in fund raising, to enable the MPA to monitor the movement towards self financing status and the general pace and effectiveness of the SLF Work Programme.
   • demonstrating in its programme for 2007/8 how it will work with the MPA and MPS to build community capacity at Safer Neighbourhood Panel level
   • submitting audited accounts for 2005/6
3. A further report be submitted in six months

55. PFI re-financing

(Agenda item 13)

This item was deferred as no report had been submitted.

56. MPS police staff settlement

(Agenda item 14)

This item was deferred as no report had been submitted.

57. Havering patrol base

(Agenda item 15)

This report proposed the provision of a patrol base for the borough of Havering through a freehold acquisition of a development currently under construction. A cost analysis and fuller site details was appended to a linked exempt report. The acquisition is considered an imperative case that should be actioned ahead of the MPA approval / deliberations of the revised MPA estate strategy and details in this regard are expanded upon in the following sections

The Borough Commander attended for consideration of this item and spoke in support of the proposal

Aneeta Prem, portfolio holder on estates and link member for Havering said she had discussed the proposal with the Chief Superintendent and other police officers She was satisfied that there had been adequate consultation and that the proposal would be beneficial.

In reply to questions from the Chair the Director of Property Services confirmed that the cost of the patrol base would be met from the capital programme and not from the proceeds of other parts of the estate in Havering .

Resolved – That:

1. approval be given to the freehold acquisition of land and a new warehouse to house the patrol and response officers for Havering Borough Operational Command Unit (BOCU), Territorial Policing with full details appearing at minute 64.

58. Theft at Logica CMG

(Agenda item 16)

This report was submitted as an exempt report.

59. MPA employment tribunal case

(Agenda item 17)

The MPA has commissioned an internal Task Group to examine the lessons to be learned from a recent employment tribunal case and decision brought against the Authority. This report detailed the outline the background, process and timescales by which this area of work will be carried out.

Resolved – That the revised timetable as set out in the appendix be approved. -

60. Any other urgent business

(Agenda item 18)

None.

61. Exclusion of press and public

(Agenda item 19)

Resolved - That the press and public be asked to leave the meeting during discussion of the remaining items of business because exempt information as defined in Schedule 12a to the Local Government Act 1972 as amended is likely to be made known.

Summary of decisions made on exempt items

Minute 62 Agenda item 20 – The MPS use of forensic science
Report noted and a recommendation relating to the delivery of forensic services was adopted..

Minute 63 agenda item 21 – exempt Appendix to exempt appendix to investigation of alleged unauthorised disclosure of confidential information
Information noted.

Minute 64 agenda item 22 Exempt appendix to Havering patrol base

Minute 65 agenda item 23 – Theft of LogiciaCMG laptops
Report noted.

Minute 66 agenda item 24 -exempt minutes of the Remuneration Sub-Committee

The meeting ended at 4.34 p.m.

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