Minutes

Minutes of the an meeting of the Co-ordination and Policing Committee held on 6 March 2008 at 10 Dean Farrar Street, London, SW1H 0NY.

Present

Members

• Len Duvall (Chair)
• Reshard Auladin (Deputy Chair)
• Richard Barnes
• Faith Boardman
• Cindy Butts (Deputy Chair) (agenda item 5 only)
• Toby Harris
• Elizabeth Howlett
• Aneeta Prem
• John Roberts
• Richard Sumray
• Graham Tope
• Rachel Whittaker

MPA officers

• Catherine Crawford (Chief Executive)
• Martin Davis (Head of Engagement and Partnerships)
• Ken Hunt (Treasurer)
• Alan Johnson (Policy Officer, HR) (agenda item 9 only)
• John Crompton (Committee Services)

MPS officers

• Jane Bond (Deputy Director Property Services)
• Tarique Ghaffur (Assistant Commissioner, Central Operations)
• Anne McMeel (Director of Strategic Finance)
• Franca Oliffe (Practice Manager, DLS)
• Edward Solomons (Director of Legal Services)
• Martin Tiplady (Director of Human Resources)
• John Yates (Assistant Commissioner, Specialist Crime)
• Sir Ian Blair (Commissioner)
• Claire Hunt (HR Business Partnerships Director) attended for agenda item 17

Part 1

104. Apologies for absence

(Agenda item 1)

Apologies for absence were received from Jennette Arnold, Damian Hockney, Kirsten Hearn and Karim Murji (members).

105. Declarations of interest

(Agenda item 2)

No declarations were made.

106. Minutes – 7 February 2008

(Agenda item 3)

Resolved - That the minutes of the meeting held on 7 February 2008 be agreed and signed as a correct record.

107. Drugs scrutiny recommendations update

(Agenda item 4)

This report updated members on the progress made by the MPS against the recommendations listed in the MPA’s Drugs Scrutiny. The report also outlined the standards and measures used to validate any recommendations the MPS was proposing to have fully addressed and provided an indication of the timeframe required to address all outstanding recommendations. An update on cannabis classification was not included, but would be the subject of a separate report.

Richard Sumray, who had chaired the Scrutiny, advised that he held a monthly meeting with relevant MPS officers to monitor progress. Detailed reports would be submitted to the Planning Performance and Review Committee, but given the importance of the subject he would suggest that in addition a report be made on an annual basis to the full Authority.

Resolved -That

1. it be agreed recommendations 1, 3, 4, 5, 6, 7, 11, 12, 14, 15, 17, 19, 21, 22 and 23 listed in the MPA Drugs Scrutiny were complete;
2. recommendation 18 be linked to 17 above and be regarded as also complete;
3. recommendations 8, 10, 16, 20 and 24 required further work and the timescales for expected completion be noted;
4. recommendations 2 and 9 required additional work;
5. recommendation 13 be linked with 2 and treated as above; and
6. further detailed monitoring reports be submitted to the Planning Performance and Review Committee, with an annual report to the full Authority.

108. Community engagement funding

(Agenda item 5)

This report outlined the progress being made to transform community police engagement arrangements at the borough level and set out the proposed community engagement funding allocations to the borough based community engagement groups for 2008/09.

In introducing the report, the Head of Engagement and Partnerships apologised for the omission of the London Borough of Croydon from the list of boroughs in paragraph and recommendation 2 and said that Appendix 1 should be amended accordingly. Cindy Butts reported that the oversight group that she chaired had established a performance mechanism.

Resolved – That

1. the progress being made in developing community engagement arrangements for the borough based community and police engagement groups (CEGs) be noted;
2. the bids for the following groups: Brent, Bromley, Camden, Croydon, Ealing, Hammersmith and Fulham, Haringey, Harrow, Havering, Hillingdon, Hounslow, Kensington & Chelsea, Kingston, Lewisham, Richmond, Southwark and Waltham Forest as set out be agreed as set out in Appendix 1 (as amended);
3. the conditional funding (subject to specified improvements being undertaken and previously notified to them) for the following groups: Bexley, Enfield, Greenwich, Islington, Lambeth, Merton, Newham, Sutton, Tower Hamlets, Wandsworth and Westminster as set out in Appendix 1 be agreed;
4. agreement be given to a separate development fund for those boroughs currently without a community engagement group, or not in a position to meet the funding application deadline, these include the following boroughs: Barking & Dagenham, Barnet, Hackney and Redbridge;
5. the funding of LCP2, the pan London group that replaced the London Chairs Forum, be agreed;
6. the amount of £100,000 for an Innovation Fund, limited to a maximum of £5,000 per project; as set out in Appendix 1 be agreed;
7. £100,000 for a cross-borough Community Engagement Fund; as set out in Appendix 1, be agreed; and
8. £50,000 consultancy work for the development of the commissioning and contract monitoring process for Community Engagement be agreed.

109. Second report as agreed under the MPA protocol for handling exceptional cases under ‘Section 26’ in the provision of police and assistance to international agencies

(Agenda item 6)

This report provided an account of the exceptional travel cases under ‘Section 26’ for the period 1 October 2007 – 6 March 2008 i.e. those that are full cost to MPS (over £4000) and/or sensitive cases.

Resolved – That the report be noted.

110. Project Herald

(Agenda item 7)

This report sought to provide clarification to queries raised by MPA members regarding the proposals for healthcare in custody presented to the Committee at its meeting on 7 February 2008. Rachel Whittaker reported that she had held a meeting with doctor representatives to discuss further some of the points, which had been outlined in the letters they had sent to members last month.

Resolved – the report be noted.

111. Olympic security

(Agenda item 8)

This report outlined the current progress of the MPS Olympic Policing Programme. Members reviewed the reporting arrangements and confirmed that the current arrangement whereby reports were submitted to the Committee on a quarterly basis was adequate, although this should be kept under review.

AC Ghaffur reported the Home Office had confirmed the funding level at £300 million, although information was awaited on how this would be distributed. AC Ghaffur said that the press reports of a recent speech he had made in Abu Dhabi had been misleading. With reference to CCTV cameras, he had not suggested the provision of additional 500,000 cameras but had said that there was a case for making sure that wherever possible the existing cameras in London be used in connection with Olympic security.

Resolved - That the report be noted.

112. Forecast outturn 2007-08 and MPA budget 2008-09

(Agenda item 9)

This report set out the 2008-09 budget for the MPA, including details of the agreed growth, together with the forecast outturn position against budget for 2007-08

Resolved – the report be noted and the 2007/08 underspends be transferred to MPA reserves and provisions.

113. Report on the work of the Directorate of Legal Services

(Agenda item 10)

The Committee resolved that it should receive twice-yearly reports on the role and work of the MPS Directorate of Legal Services (DLS). The purpose of this interim report was to bring to the attention to the Committee salient issues surrounding DLS and matters of interest.

Resolved – That the report be noted.

114. Disposal of Leytonstone Police Station

(Agenda item 11)

This report requested authority for the disposal of the former Leytonstone Police Station at 470 High Rd, Leytonstone in Waltham Forest.

Resolved – That approval be given to approve the unconditional sale of the MPA interest in Leytonstone police station to the indicated bidder for the sum shown in a linked exempt appendix.

115. Any other urgent business

(Agenda item 12)

There was no other urgent business.

116. Exclusion of press and public

(Agenda item 13)

Resolved - That the press and public be asked to leave the meeting during discussion of the remaining items of business because exempt information as defined in Schedule 12a to the Local Government Act 1972 as amended is likely to be made known.

Summary of decisions made on exempt items

Minute 117 Agenda item 14 – exempt appendix to disposal of Leytonstone police station
The information was noted.

Minute 118 Agenda item 15 – Support to Norfolk Constabulary
Approval was given to a member of staff in the MPS to provide part-time assistance to the Norfolk Constabulary

Minute 119 Agenda item 17 –Travel concession – review of travel benefit
It was noted that a one-year extension of the scheme had been agreed. The MPA would consider the long-term future of the scheme in due course.

Minute 120 agenda item 18 other urgent business
An oral report on the MPS fleet and possible industrial action by MPS staff was received.

Minute 121 agenda item 19 exempt minutes of the meeting held on 7 February 2008
The minutes were agreed as a correct record.

The meeting closed at 4.18 p.m.

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