Contents
Report 13 of the 29 May 02 meeting of the Finance, Planning and Best Value Committee and updates progress made in the efficiency and effectiveness reviews.
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Efficiency and Effectiveness Review Programme
Report: 13
Date: 29 May 2002
By: Treasurer
Summary
This report updates progress made in the efficiency and effectiveness reviews. It presents the final summary report by Accenture on the Forensics and DNA review and includes implementation matrices on overtime and transport. Proposals are also made to bring forward savings to be incorporated in the Medium Term Financial Forecast to the next meeting of the Committee.
A. Recommendations
That Members:
- note progress on the Efficiency and Effectiveness reviews;
- note the recommendations made by Accenture in the Forensics report; and
- note that proposed savings from the Efficiency and Effectiveness reviews to be incorporated in the Medium Term Financial Forecast will be presented to the next meeting of the Committee.
B. Supporting information
Introduction
1. The Efficiency and Effectiveness Project Board met on 19 April with Accenture and Knight Frank in attendance. Knight Frank produced their draft final report on Property Tranche 1. The Project Board agreed that Knight Frank be asked to prepare an Executive Summary and that this be presented to a Special Meeting of the Estates Sub Committee. Accenture produced their draft final reports on income generation, interpreters/FMEs and supplies and services. Summaries of these reports have been presented to the previous meeting of this Committee on 18 April 2002.
2. The Project Board will be meeting on 21 May 2002. The final summary report on the Tranche 1 review of Forensics and DNA will be considered. This is being sent to members as exempt Appendix 1. The Board will also consider a draft final report on Shifts Review. It is anticipated that a summary version of this report will be brought to the next meeting of this and the Human Resources Committee. Accenture will also be making an interim presentation on the Tranche 2 review of IT.
3. Progress on these and other Tranche 1 and 2 reviews is outlined below:
| Specification to Project Board | Interim Presentation to Project Board | Final report to Project Board | |
|---|---|---|---|
| Tranche 1 | |||
| Income Generation | 10/9 Achieved |
24/1 Achieved |
12/2 presented draft final report to Board Achieved |
| Income Comment: Final report to FPBV 18 April 2002. | |||
| Transport | 10/9 Achieved |
8/10 Achieved |
22/10 Achieved |
| Transport Comment: Reported to FPBV 8 November. | |||
| Overtime | 8/9 Achieved |
22/10 Achieved |
19/11 Achieved |
| Overtime Comment: Reported to FPBV 17 January 2002. | |||
| Financial Devolution | 8/10 Achieved |
19/11 Achieved |
18/3 |
| FD Comment: Accenture have completed their allotted days. There is a report on the current agenda on measuring frontline officer deployment (Operational Policing Measure). |
|||
| Interpreters and FMEs | 19/11 Achieved |
19/12 Achieved |
24/1 Achieved |
| I & FMEs Comment: Final report to FPBV 18 April 2002 | |||
| Forensics and DNA | 19/12 Achieved |
24/1 Achieved |
14/3 |
| F & DNA Comment: Final summary report attached at the exempt Appendix 1. | |||
| Operational Policing Model | 12/2 Achieved |
14/3 Achieved |
19/4 |
| OPM Comment: Feedback to Accenture by MPS on their draft report now made. | |||
| Supplies and Services | 12/2 Achieved |
14/3 Achieved |
19/4 Achieved |
| S & S Comment: Final report to FPBV 18 April 02 | |||
| Property | 12/2 Achieved |
Between 15/3 and 29/3 Achieved |
19/4 Achieved |
| Property Comment: Final executive summary report to be presented to Special Meeting of Estates Sub Committee. |
|||
| Specification to Project Board | Interim Presentation to Project Board | Final report to Project Board | |
| Tranche 2 | |||
| Shifts | 19/4 Achieved |
Achieved | 21/5 Achieved |
| Shifts Comment: Anticipate summary report to the July Meeting of FPBV | |||
| IT Benchmarking | 19/4 Achieved |
21/5 Achieved |
|
| IT Comment: On track | |||
Implementation matrices.
4. Two implementation matrices will be presented to the 21 May Project Board on overtime and transport, incorporating the MPS' responses. These are attached at Appendix 2 and 3. for members only The overtime matrix will also be reported to the Human Resources Committee.
Implementation
5. The Project Board will also be considering a report on implementation of the E&E reviews and the possibility of assistance to facilitate this process. The Treasurer will report orally on the outcome of this proposal.
Medium term financial forecast.
6. It will be essential to follow through the work now complete on Tranche 1 (and part tranche 2) with budgeted savings being reflected in the 2003/04 budget process. It is proposed that identified and agreed savings flowing from the review process be brought to the next meeting of this Committee for approval and for incorporation in the Medium Term Financial Forecast.
C. Financial implications
1. Budget provision of £1 million has been made in the 2002-03 budget to fund Tranche 2 of the efficiency and effectiveness programme. A similar sum is to be provided in the following year to finance Tranche 3 of the review.
D. Background papers
None.
E. Contact details
Report author: Ken Hunt, Deputy Treasurer, MPA.
For information contact:
MPA general: 020 7202 0202
Media enquiries: 020 7202 0217/18
Appendices
The appendices for this report are for members only.
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