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Report 10 of the 15 December 2005 meeting of the Finance Committee and describes the formal tendering exercise undertaken to select a contractor to deliver the Facilities Management Information Centre (FMIC) contract and seeks approval to appoint the contractor to undertake this service.

Warning: This is archived material and may be out of date. The Metropolitan Police Authority has been replaced by the Mayor's Office for Policing and Crime (MOPC).

See the MOPC website for further information.

Approval to award the Facilities Management Information Centre (FMIC) contract

Report: 10
Date: 15 December 2005
By: Commissioner

Summary

This report describes the formal tendering exercise undertaken to select a contractor to deliver the Facilities Management Information Centre (FMIC) contract and seeks approval to appoint the contractor to undertake this service. The report also outlines the benefits this new service will provide.

A. Recommendation

That

  1. Members are asked to approve the recommendation for the award of the FMIC contract to Atkins Asset Management for a period of seven years from January 2006 with possible extension on a yearly basis up to a maximum of ten years in total dependent upon performance.

B. Supporting information

1. This report refers to the contract award for the Facilities Management Information Centre (FMIC) Service. The FMIC service comprises of a central contact centre for all FM service requirements and five key sub-services as listed below. The FMIC will enable the MPA to move to a performance and information led approach to the management of FM services.

  • Information Collection and Management
  • Performance Management Analysis and Reporting
  • Communication/Coordination for Projects and Critical Building Works
  • FM Service Audit and Cost Assessment
  • Disaster Recovery and Contingency Planning.

2. The FMIC procurement forms the first part of the new FM strategy approved by the MPA in July 2004. The FMIC and new FM strategy underpins the MPS property strategy “Building Towards the Safest City” and will significantly improve the prioritisation of FM Services to meet the demands of the asset plans and changing police priorities. The FMIC will ensure: value for money, service improvement and resilience across a wide range of FM services.

C. Legal implications

None are expected beyond the contract to be awarded. Further details are included within the exempt report.

D. Race and equality impact

The employment practices of the company recommended comply fully with the MPA requirements in respect of equality and diversity.

E. Financial implications

The tender cost of the recommended company is within the pretender estimate. Further details are included within the linked exempt report at agenda item 13.

F. Background papers

None

G. Contact details

Report author: Alan Croney – Director of Property Services, MPS.

For more information contact:

MPA general: 020 7202 0202
Media enquiries: 020 7202 0217/18

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