Minutes

Minutes of the meeting of the special joint meeting of the Finance Committee and Planning Performance and Review Committee held on 20 September 2007 at 10 Dean Farrar Street, London, SW1H 0NY.

Present

Members

• Graham Tope (part of the meeting only)
• Richard Sumray (Deputy Chair)
• Reshard Auladin
• Elizabeth Howlett
• Aneeta Prem
• Karim Murji  
•  Rachel Whittaker.

MPA officers

• Catherine Crawford (Chief Executive)
• Ken Hunt (Treasurer)
• John Crompton (Committee Services)
• Siobhan Coldwell (Interim Assistant Chief Executive)

MPS officers

• Anne McMeel (Director of Strategic Finance)
• Stephen Rimmer (Director, Strategic Management and Performance)
• Simon Hart (Director of Finance Services)

1. Apologies for absence

(Agenda item 1)

Apologies for absence were received from Anthony Arbour, Richard Barnes, Faith Boardman and Dee Doocey. An apology for lateness was submitted on behalf of Graham Tope.

2. Appointment of chair

(Agenda item 2)

RESOLVED – That Richard Sumray, Chair of the Planning Performance and Review Committee, be appointed Chair of the meeting.

3. Declarations of interests

(Agenda item 3)

No declarations of interest were received.

4. Budget group

(Agenda item 4)

A report was submitted which updated members on the progress of the development of the draft corporate business plan and sought approval of the interim budget response for submission to the Mayor.

The Director of Strategic Finance referred to the table on page 13 of the appendix and said that she wished to confirm that as the calculations were correct the word “check” could be deleted.

The Director, Strategic Management and Performance reported on the consultation event with external stakeholders which had been held on 19 September where there had been a lot of useful contributions from the participants. He felt that careful attention would need to be given on how the learning from this event was progressed and expectations of the stakeholders managed.

The Chair said that he also attended the consultation event and agreed that there were challenges around the harmonisation of the various targets including those relating to Local Area Agreements.

The Director, Strategic Management and Performance advised that there would be more engagement with Borough Commanders than in previous years and targets would be a topic at the Service Conference.

RESOLVED – That

1. the activities being undertaken in the integrated strategic financial/planning framework including the development of the draft corporate business plan be noted;
2. approval be given to the interim budget response for submission to the Mayor by 28 September;and

3. the process for submitting the business plan and budget to the GLA outlined in paragraph 17 be approved.

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