Mobile data terminal replacement

Report: 10
Linked to exempt item 17
Date: 24 January 2008
By: Director of Information for the Commissioner

Summary

On 21 June 2007, the Finance Committee approved the Business Case for the Mobile Data Terminal (MDT) Replacement Project.

Following formal tender procurement activities, the Project Board have identified and recommended a preferred supplier. The costs identified are within the authorised budgets, as detailed in Exempt Appendix 1.

The Project Board now seeks approval to award the MDT Replacement contract to the preferred supplier as detailed in Exempt Appendix 1.

A. Recommendations

Members are asked to note and approve the following:

1. Agree to award the MDT Replacement contract to the preferred supplier as detailed in Exempt Appendix 1. The costs identified are within the authorised budgets.

2. Funding has been agreed within the Business Case (ref: 960514-BUS-0002). The Finance Committee endorsed this in June 2007 and Investment Board agreed the additional funding on 18 December 2007.

B. Supporting information

1. In June 2007, the MDT Business Case was split into two: MDT Replacement and Mobility Gateway in order to enable the MPS’s Mobility Strategy. The approved funding will be allocated as appropriate to each of the projects.

2. Mobile Data Terminals are installed in 1,425 MPS vehicles. They are used by all 32 Borough Operational Command Units (BOCUs) and nine Operational Command Units (OCUs), including Territorial Support Group (TSG), Traffic, Aviation Security and Firearms.

3. The system is mission critical and the Central Communications Command (CCC) processes are now based on the MDT, which, in March 2007 alone, processed 1,900,000 transactions. It is also very popular with its 22,000 users.

4. The present MDT system will be obsolete by September 2010. Already the capacity of the radio communication system and the in-car processors is a limiting factor in driving more benefit from the current investment.

5. A new system is needed to replace the existing software and most of the hardware in order to providing a faster, higher capacity radio communications system. This will allow the introduction of new functions in the future that will deliver further productivity and effectiveness benefits as well as enhancing speed and usability. The screen layouts will resemble the present ones to minimise risk, retraining, and abstraction requirements.

6. The implementation and transition method has been designed to minimise disruption to operational officers and staff during its rollout and to reduce operational risks and costs. Installation can take place wherever the vehicles are based. Rollout is scheduled to start in February 2009 and complete in April 2010.

7. Stakeholders within the MPS have been identified from the Specialist Crime Directorate (SCD), Specialist Operations (SO), Territorial Policing (TP) and Central Operations (CO), and have been engaged to identify operational requirements.

8. Following the evaluation the preferred Supplier has been identified.

9. DoI is working with the Directorate of Resources (DoR) Procurement Services to facilitate all purchases made on the MDT project.

Abbreviations & acronyms:

MDT

Mobile Data Terminals

BOCUs

Borough Operational Command Units

OCUs

Operational Command Units

TSG

Territorial Support Group

CCC

Central Communications Command

SCD

Specialist Crime Directorate

SO

Specialist Operations

TP

Territorial Policing

CO

Central Operations

DoR

Directorate of Resources

DoI

Directorate of Information

EU

European Union

C. Race and equality impact

There are no issues specific to report. Compliance with the meaning and scope of the Disability Discrimination Act 1995, the Race Relations Act 1976, the Sex Discrimination Act 1975 and any Act of Parliament or other legal provisions relating to discrimination of employment, has been accepted in full by the proposed supplier and their sub-contractors within the proposal.

D. Financial implications

The total expenditure forecast is detailed in Exempt Appendix 1. The original funding has been agreed within the Business Case (ref: 960514-BUS-0002) and was endorsed by the Finance Committee in June 2007. This is fully funded within the Directorate of Information (DoI) budgets.

E. Legal Implications

1. DoR Procurement Services will ensure that all contracts will comply with MPA Procurement Regulations and all relevant EU and UK Government Directives as outlined herein.

2. DoR Procurement Services can confirm that the project and associated proposals and decisions are within the powers of the Authority.

F. Background papers

• Business Case Version 1.3 (Ref: 960514-BUS-0002)
• Project Initiation Document (PID) Version 7.0 (Ref: 960514-PMD-0006)
• Benefits Realisation Plan Version 1.0 (Ref: 960514-BMD-0001)
• Sourcing Strategy Version 1.0 (Ref: 960514-STR-0001)
• Tender Evaluation Plan Version 1.0 (Ref: 960514-PLN-0022)
• Recommendation Report Version 1.0 (Ref: 960514-REP-0008)

G. Contact details

Report authors: Anita King, MDT Project Manager, MPS
Rab Jungi, Mobility Gateway Programme Manager, MPS
Nigel Lee, Supra Workstream Manager, MPS

For more information contact:

MPA general: 020 7202 0202
Media enquiries: 020 7202 0217/18

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