Minutes

Minutes of the meeting of the Finance Committee held on 18 September 2008 at 2.53 p.m. at 10 Dean Farrar Street, London, SW1.

Present

Members

• Steve O’Connell (Chair)
• Richard Sumray (Deputy Chair)
• Reshard Auladin
• Dee Doocey
• Jenny Jones
• Aneeta Prem

MPA officers

• Catherine Crawford (Chief Executive)
• Ken Hunt (Treasurer)
• John Crompton (Committee Services)

MPS officers

• Ailsa Beaton (Director of Information)
• Alan Croney (Director, Property Services)
• Simon Hart (Acting Director of Finance Services)
• Anne McMeel (Director of Resources)
• Paul Minton (Territorial Policing)
• Commander Richard Morris (Temporary Director of Business Performance)
• Chris Nason (Directorate of Information)
• Toni Poltorak (Territorial Policing)
• Gordon Mitchell (Strategic Insurance Manager) attended for agenda items 6 and 9.

42. Apologies for absence

(Agenda item 1)

Apologies for absence were received from Faith Boardman and Rachel Whittaker.

43. Declarations of interests

(Agenda item 2)

There were none.

44. Minutes of the meeting held on 17 July 2008

(Agenda item 3)

Resolved – That the minutes of the meeting held on 17 July 2008 be agreed and signed as a correct record.

45 Revenue and capital budget monitoring 2008/09 –period 4

(Agenda item 4)

This report provides an update on the revenue and capital budget monitoring position for 2008/09 at period 4 (to the end of July). The revenue budget is forecast to underspend by £12.2m (approximately 0.4% of budget).

The capital programme as at period 4 (to the end of July) shows year to date total expenditure of £32.5m. This total represents 13.5% of the annual budget of £241.1m. The forecast for the year of £223.6m is £17.5m below the annual budget.

Members requested that future reports contain more information on items with large overspends –currently transport costs and supply and services.

Richard Sumray referred to the fact that this was the final meeting of the Finance Committee that he would be attending. He had served on the Committee since its establishment during which time there had been a marked improvement in the quality of the presentation of the budget monitoring information that was provided to members, and indeed of the accuracy of the figures. He wished to pay tribute to all those who had worked hard to achieve this position.

Resolved – That

1. the year to date and forecast position for revenue and capital budgets be noted; and
2. the budget changes as described in paragraph 34 be approved.

46 Efficiency plan monitoring – as at first quarter 2008/09

(Agenda item 5)

This report provides an update on the monitoring of the MPA/MPS) 2008/09 - 2010/11 efficiency plan. Overall the forecast indicates an over-achievement against the 2008/09 efficiency target by £2.8m.

Resolved – That the report be noted.

47. Insurance and liability provision

(Agenda item 6)

This report outlined the insurance renewal programme for 2008/09 and sought approval for various renewals.

Resolved - That

1. the insurance policies be re-let in accordance with the terms outlined in the exempt report, with effect from 1 October 2008;
2. savings of £45,900 in 2008/09 and £91,800 in a full year be transferred to the motor insurance reserve on the balance sheet; and
3. a new property insurance reserve be established, with savings on the property policy of £92,800 in 2008/09 and £185,600 in a full year be transferred on an annual basis until a reserve of £2M has been established.

48. Integrated prosecution teams

(Agenda item 7)

At the Co-ordination and Policing Committee on 7 February 2008, the MPA approved the implementation of Integrated Prosecution Teams (IPTs) throughout the MPS. The committee requested that an update be submitted after 6 months outlining progress on implementation. This report provided the update that had been requested and also an update on the current financial position.

Resolved - That

1. the progress being made in implementing Integrated Prosecution Teams be noted; and
2. approval be given to the updated cost and savings implications of fully implementing IPTs.

Thanks to retiring members

At the conclusion of the meeting the Chair thanked the three independent and Magistrate members of the Committee who were shortly to leave the Authority (Aneeta Prem, Richard Sumray and Rachel Whittaker) for their services to the Committee.

49. Exclusion of press and public

(Agenda item 8)

Resolved - That under section 100A(4) of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business on the grounds that they involved disclosure of exempt information as detailed in paragraphs 3 and 7 of Schedule 12A to the above Act.

Summary of decisions made on exempt items

Minute 50 agenda item 9 – Exempt appendix to insurance and liability provision
Information noted.

Minute 51 agenda item 10 – Metafor programme – award of contract
Recommendations relating to the award of this contract were adopted.

Minute 52 agenda item 11 – Capgemini support proposal for Crimint plus
Recommendation relating to this proposal adopted.

Minute 53 agenda item 12 – the future provision of furniture installation and ancillary services
Recommendations relating to the extension of a contract were adopted.

Minute 54 agenda item 13 - Exempt minutes of the meeting held on 17 July 2008
Agreed and signed as a correct record.

Minute 55 supplementary agenda item 14 – opportunity to acquire a property within the Central London estate
A supplementary report was tabled.

Recommendations adopted.

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