Contents
Report 6 of the 16 Nov 00 meeting of the Human Resources Committee and provides information on year to date expenditure against budget in those areas for which the MPA is responsible.
Warning: This is archived material and may be out of date. The Metropolitan Police Authority has been replaced by the Mayor's Office for Policing and Crime (MOPC).
See the MOPC website for further information.
MPA support organisation budget 2000/01
Report: 6
Date: 16 November 2000
By: Treasurer
Summary
This report provides information on year to date expenditure against budget in those areas which the MPA is responsible for.
A. Supporting information
1. This report is produced in response to the request made by the Human Resources Committee on 21 July 2000 for more information and greater clarity in regard to the 20001/2001 budget for the MPA Support Organisation.
2. The overall annual budget that presently falls within the responsibility of the MPA is current is £5.658 million gross (£4.186 million net). The year to date position against budget is set out in the table below.
| Annual Budget £m |
YTD Budget £m |
YTD Actual £m |
YTD Variance £m |
|
|---|---|---|---|---|
|
MPA Support Organisation |
2.460 |
1.400 |
1.268 |
-0.132 |
|
Internal Audit |
1.638 |
0.955 |
0.769 |
-0.186 |
|
Consultative Groups |
1.329 |
0.775 |
0.625 |
-0.150 |
|
External Audit |
0.231 |
0.231 |
0.000 |
-0.231 |
| Gross Expenditure | 5.658 | 3.361 | 2.662 | -0.699 |
|
Internal Audit Charges |
1.472 |
0.858 |
0.858 |
0.000 |
| Net Expenditure | 4.186 | 2.503 | 1.804 | -0.699 |
|
Metropolitan Police Committee |
0.275 |
0.275 |
0.363 |
0.088 |
Note: The MetFin MPA Budget also includes MPC budget and expenditure for the period from April 2000 to June 2000
3. The overall position is one of underspending against budget. Set out below is a detailed breakdown of the MPA Support Organisation budget and actual for the year to date.
| Budget | MetFin Actual |
Commitments | Total Actual |
Variance | |
|---|---|---|---|---|---|
| Staffing costs | 690,889 | 549,932 | 67,414 | 617,346 | 73,543 |
| Consultants | 91,112 | 80,279 | 10,298 | 90,577 | 535 |
| Recruitment | 76,667 | 62,503 | 0 | 62,503 | 14,164 |
| Members Allowances | 21,000 | 23,461 | 0 | 23,461 | -2,461 |
| Training | 0 | 33,161 | 2,679 | 35,840 | -35,840 |
| Public Relations | 54,888 | 15,886 | 4,608 | 20,494 | 34,394 |
| Office Costs | 22,444 | 108,001 | 4,851 | 112,852 | -90,408 |
| Subscriptions | 13,333 | 134 | 0 | 134 | 13,199 |
| IS/IT | 177,800 | 150,033 | 19,673 | 169,706 | 8,094 |
| Accommodation | 242,223 | 0 | 119,000 | 119,000 | 123,223 |
| Telephones | 8,888 | 7,899 | 8,555 | 16,454 | -7,566 |
| Total | 1,399,244 | 1,031,289 | 237,078 | 1,268,367 | 130,877 |
4. There are significant variances in a number of areas. This partly reflects the difficulties that were faced in developing a budget for a new organisation. Members may wish to request more detail in relation to specific areas for a subsequent meeting. Members should also be informed that we are embarking on an exercise to ensure that expenditure has been correctly posted in MetFin to ensure the accuracy of the data presented to Members.
5. The Internal Audit budget continues to exhibit underspending. This is a consequence of the difficulties that have been faced in recruitment. This underspending is not reflected in the cross charges made to the MPS, since these are done on the basis of budgets rather than actuals.
6. Members may wish to note that the underspend reported against Consultative Groups is slightly misleading in that expenditure relates to payments made in 2000/2001 that in the main relate to previous years. This is because such groups claim payment after the year-end. Under the previous cash accounting regime, based on receipts and payments, this was acceptable. However, the system for reporting current year spend against budget will now need to be reviewed.
7. The External Audit budget provision relates to the 1999/2000 National Audit office audit of the final financial year (of 15 months) that ended with the establishment of the Authority. As with Consultative Groups, the system for recording spend against budget in respect of external audit will need to be reviewed.
8. Members may also wish to note that on MetFin the MPC budget is also rolled up into the overall MPA Budget (i.e. is in addition to the £2.46 million).
B. Recommendations
- That the Committee note the year to date position of expenditure against budget for the budgets for which the MPA is responsible.
- That the Committee consider areas of spending they might require more detailed information on.
- That the Committee note the intention to carry out a detailed exercise to reconcile locally held financial data with that held on MetFin to ensure the accuracy of the data presented to Members.
C. Financial implications
This report has no direct financial implications. However, decisions about the structure and grading of the MPA Support Organisation will provide a sound basis on which to determine the adequacy of the budget provision that has been made.
D. Review arrangements
The reporting of expenditure against budget for those areas of the budget for which the MPA is responsible will be continued to be developed and be reported to this Committee.
E. Background papers
The following is a statutory list of background papers (under the Local Government Act 1972 S.100 D) which disclose facts or matters on which the report is based and which have been relied on to a material extent in preparing this report. They are available on request to either the contact officer listed above or to the Clerk to the Police Authority at the address indicated on the agenda.
None.
F. Contact details
The author of this report is Colin Balkman, Deputy Treasurer.
For information contact:
MPA general: 020 7202 0202
Media enquiries: 020 7202 0217/18
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