Minutes

Minutes of the meeting of the Productivity and Performance Sub-committee held on 21 May 2009 at 10 Dean Farrar Street, London SW1H 0NY.

Present

Members

• Deborah Regal (Chair)
• Faith Boardman

MPA officers

• Ken Hunt (Treasurer)
• John Crompton (Committee Services)

MPS officers

• Alan Hughes (Director of Business Performance)
• Anne McMeel (Director of Resources)
• Emma Devenish (Head of Environment and Sustainability)
• Wendy Tornieri (Strategy Unit)

Also attended: David Roberts and Chief Superintendent John Bainbridge (HMIC).

7. Apologies for absence

(Agenda item 1)

Apologies for absence were submitted on behalf of Graham Speed and Richard Tracey.

8. Introductions

(Agenda item 2)

Introductions were made.

9. Minutes of the meeting held on the 13 March 2009

(Agenda item 3)

Resolved – That the minutes of the informal meeting of the Sub-Committee held on 13 March 2009 be agreed and signed as a correct record.

10. Presentation by Her Majesty's Inspectorate of Constabulary

(Agenda item 4)

David Roberts and John Bainbridge from HMIC made a presentation which covered the following aspects:

• Resource Leverage
• Value for Money
• Police Authority inspection

Members then discussed several points arising from the presentation including the linkages between bench marking and resource leverage, including finding suitable comparators bearing in mind the sheer size and complexity of the MPS. The Vice Chairman said it would be useful for the points discussed to be considered further in the context of the budget scrutiny process.

11. Zero based budgeting

(Agenda item 5)

This report set out the MPS’s approach to zero based and incremental budgeting to ensure effective cost challenge within an integrated performance management framework.

In reply to questions the Director of Resources said that the three areas selected for presentation to members as case studies at the next meeting would provide a variety of scenarios. The three areas had been selected following consultation with the Authority.

Resolved - That

1. The Service’s approach to zero based and incremental budgeting as part of an integrated performance management framework be noted.
2. A report be submitted to the next meeting of the Sub-Committee outlining the cost challenge approach used on three case studies, i.e.:
   • Forensics
   • Transforming HR
   • Finance and Resources Modernisation

12. Performance/productivity measure

(Agenda item 6)

The Sub-committee discussed the measure in the context of products which were already submitted to the Service Improvement Board.

13. Presentation on the MPA/MPS green agenda

(Agenda item 7)

The Head of Environment and Sustainability made a presentation on the linkages between productivity and performance and the Green Agenda. The presentation covered the following areas:

• Introduction to MPS Environment & Sustainability team
• Productivity: Linkages to Environmental Issues
• Governance & Management

The meeting finished at 11.55 a.m.

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