Minutes

Minutes of the meeting of the Resources Sub-committee held on 4 June 2009 at 10 Dean Farrar Street, London, SW1H 0NY.

Present

Members

• Faith Boardman (Chair)
• Reshard Auladin
• Valerie Brasse
• Deborah Regal
• Graham Speed

MPA officers

• Ken Hunt (Treasurer)
• Peter Tickner (Director of Internal Audit)
• John Crompton (Committee Services)

MPS officers

• Ailsa Beaton (Director of Information)
•  Jane Bond,(Acting Director of Property Services)
•  Anne McMeel (Director of Resources Michelle Mahoney (DoI))
•  Patrick Phillips (Deputy Director of Information)
• David Taylor (Director of Business Development Property Services)
•  John Whittaker (Human Resources)
•  David Woosey (Director of Supply Chain Procurement Services)

31. Apologies for absence

(Agenda item 1)

An apology for absence was submitted on behalf of John Biggs.

32. Declarations of interests

(Agenda item 2)

The Chairman asked that it be noted that she occasionally undertook some consultancy work for the Office for Government Commerce.

33. Introductions

(Agenda item 3)

Noted.

34. Minutes of the meeting held on 30 April 2009

(Agenda item 4)

Resolved That the minutes of the Resources Sub-committee held on 30 April 2009 be agreed and signed as a correct record.

35. Presentation on ISIT strategy

(Agenda item 5)

The Deputy Director of Information made a presentation which covered the following points:

•  Planning environment
•  Strategies, objectives and development
•  Prioritisation
•  Measurement
•  Challenges
  •  Financial Environment
  •  Outsourcing
  •  National dimension
  •  Olympics

In reply to questions the Director of Information advised that the MPS was able to influence the national agenda in this area through membership of the National Policing Improvement Agency. The Director also advised that the Information Management Steering Group continued to meet, It was noted that planning for the Olympics was by necessity being carried out although there had yet to be an announcement from the Home Office about funding levels.

Members discussed the role of ISIT in supporting overarching objectives. An example was increased police officer visibility to be achieved by freeing up time by using PDAs.

In summing up the ensuing discussion the Chairman said that the Sub-Committee should consider ways in which it could monitor the ISIT function.

Resolved – That

1. the presentation be noted.
2. The Sub-committee monitors the ISIT strategy and the annual plan and further consideration be given as to how to best do this for example the development of Key Performance Indicators or score cards.

36. Proposal to engage an external ISIT consultant

(Agenda item 6)

A report was submitted which sought approval to engage an external consultant to provide comment on information technology strategies am strategic plan.

In reply to a question the Deputy Treasurer said that the current intention was for the consultant to do a single piece of work.

Resolved - That approval be given to engage an external consultant to provide comment on information technology strategies am strategic plan.

37. Procurement strategy 2009/12

(Agenda item 7)

A report was submitted which presented the revised strategy for the period 2009/12.

A summary of the discussion on this item is contained in Appendix 1 to the minutes.

38. Network Hardware Standardisation

(Agenda item 8)

A report was submitted which recommended proceeding to an open tender for the selection of a corporate telecoms network hardware vendor(s) and the award of a framework agreement(s)

A summary of the discussion on this item is contained in Appendix 1 to the minutes.

39. MPS language programme

(Agenda item 9)

A report was submitted which sought financial support for the MPS Language Programme in order that it can put in place an integrated solution which will not only improve levels of service but in doing so will pre-empt the need for £17.5m of costs over a period of 4 years.

A summary of the discussion on this item is contained in Appendix 1.

40. Exclusion of press and public

(Agenda item 10)

Resolved - That under section 100A(4) of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business on the grounds that they involved disclosure of exempt information as detailed in paragraph 3 of Schedule 12A to the above Act.

Summary of decisions made on exempt items

41. Request for authority to dispose of Johnson House Westminster

 (Agenda item 7)

The outcome of a marketing exercise was noted. Referred to the Finance and Resources Committee for decision.

42. Exempt minutes of the meeting held on 30 April 2009

(Agenda item 8)

Agreed and signed.

Appendix 1

 Procurement/contract items considered by the Resources Sub-committee

Report presented to the Finance and Resources Committee on 18 June 2009
Report: 14

Summary

At its meeting on 19 March 2009 the Finance and Resources Committee instructed that all contract matters be reported to the Resources Sub Committee for initial consideration. This report advises members of the comments made by the Sub-committee on relevant items which appear on the agenda for today’s meeting for decision.

A. Recommendation

That members consider the comments of the Resources Sub-committee as detailed below before making any decision in relation to the relevant reports on the agenda for this meeting.

B. Supporting information

1. At meeting of the Finance and Resources Committee on 19 March 2009 it was agreed that all contract matters be submitted to the Resources Sub-committee. Following initial consideration by the Sub-committee they are then submitted to the Finance and Resources Committee for determination.

2. The table below lists the relevant items which were considered by the Sub-committee at its meeting on 4 June and the comments which were made. The Committee is asked to consider the comments in conjunction with the relevant report.

3. The Committee is asked to consider the reports in conjunction with the above comments.

C. Race and equality impact

None derived directly from this report.

D. Financial implications

None directly from this report.

E. Background papers

None

F. Contact details

Report author: John Crompton, MPA

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