Minutes

Minutes of the meeting of the Resources Sub-committee held on 5 November 2009 at 10 Dean Farrar Street SW1H 0NY.

Present

Members

• Faith Boardman
• John Biggs
• Graham Speed

MPA officers

• Catherine Crawford (Chief Executive),
• Annabel Adams (Acting Treasurer)
• Julie Norgrove (Director of Audit, Risk and Assurance)
• John Crompton (Committee Services).

MPS officers

• Jane Bond (Acting Director of Property Services)
• Paul Daly (Director of Exchequer Services)
• Peter Greig (Director of Core Finance)
• Anne McMeel (Director of Resources)
• Chris Nason (Head of Strategic Analysis, DoI)
• David Rowell (Director, Procurement Services.)
• John Whitaker (Director of Logistical Services)

34. Appointment of Chairman and Vice-Chairman

It was moved by John Biggs, seconded by Graham Speed, and

Resolved

That Faith Boardman be appointed Chairman.

It was moved by Faith Boardman, seconded by John Biggs and

Resolved

That Graham Speed be appointed as Vice Chairman.

(Both of these appointments were ratified by the Finance and Resources Committee at its meeting on 19 November 2009.)

35. Apologies for absence

(Agenda item 1)

An apology for absence was submitted on behalf of Valerie Brasse.

36. Declarations of interests

(Agenda item 2)

37. Minutes of the meeting held on 8 October 2009

(Agenda item 4)

Resolved That the minutes of the Resources Sub-Committee held on 8 October 2009 be agreed and signed as a correct record.

It was also noted that there were no outstanding actions from the meeting.

38. Draft borrowing and capital spending plan 2010/11 to 2016/17

(Agenda item 5)

This report provided details of progress on the development of the capital programme for 2010/11 to 2016/17.

The Director of Finance Services advised that a revised version of the report would be submitted for consideration at the joint Finance and Resources and Strategic and Operational Policing Committee which would contain the legal implications and an amended version of Appendix 4C .

The Chairman pointed out that she had not been at the last meeting of the Sub-Committee and would welcome an opportunity to go through the presentation which had been made on Safer Neighbourhoods Property Programme. John Biggs asked to be supplied with information about the approval and prioritisation process.

Resolved-.

That the joint meeting of the Finance and Resource and Strategic and Operational Policing Committees be advised that the Sub-Committee supports the recommendations in the report.

39. Treasury management –quarterly report

(Agenda item 6)

A report was provided which invited members to review Treasury Management activity for the period 1 July to 30 September 2009.

The Acting Treasurer advised that Arlingclose had been appointed as consultants to advice on Treasury Management and they would be in attendance at future meetings of the Sub-Committees..

Members indicated that they found the format of the report very useful and also welcomed the inclusion of the statement of assurance.

Resolved-. That the report and statement of assurance be noted.

40. Monitoring of the MPS language programme

(Agenda item 7)

At its meeting on 18 June 2009, the Committee noted the decision of the MPS to put in place an integrated Language Programme solution and agreed £5.6m capital investments to support the Programme. This report provided members with an update on implementation. It advised that the Language Services Department and the Cultural and Community Resources Unit have been amalgamated into the Language Programme and will be re-branded Language and Cultural services. Changes to the delivery of linguistic support to the MPS will result in reduced prisoner detention times by ensuring a rapid deployment and assignment of interpreters.

John Biggs asked that it be noted that his sister in law occasionally provided an interpreting service for the MPS.

The Chairman requested that a further report be submitted in six months time.

Resolved-. That

1. the progress made to date on the MPS Language Programme be noted; and.
2. a further report be submitted in six months time.

41. Developing resource management update

(Agenda item 8)

This report set out the achievements of the Developing Resource Management (DRM) programme to date as the first phase of delivery draws to a close and detailed the new projects agreed in principle for inclusion in the next stage of the programme.

As part of her presentation of the report the Director of Resources advised that Procurement Services would be pleased to make a presentation at a future meeting on strategic procurement plans.

Resolved –That

1. the achievements to date of the DRM programme be noted; and
2. the content of the next phase of the DRM programme be supported.

42. Update on the control of single tender actions

(Agenda item 9)

At the July 2008 Full Authority meeting the MPA approved revised levels of authority for Single Tender Actions (STAs). This approval was provided on the basis that the MPS could demonstrate appropriate levels of control and record the justification for granting STAs.. This report provided details of the number of requests for STA against each of the legal exemption types and provided detail of the number and value of those approved and declined.

In reply to a request, it was agreed that an explanation for the increase in activity in September shown in the appendix .be provided for members .

The Director, Procurement Services confirmed that monitoring reports would continue to be submitted on a quarterly basis.

Resolved-. That the report for the period 1 April to 30 September 2009 and the control of single tender actions by Procurement Services and MPA officers be noted.

43. Exclusion of press and public

(Agenda item 10)

Resolved - That under section 100A(4) of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business on the grounds that they involved disclosure of exempt information as detailed in paragraph 3 of Schedule 12A to the above Act.

Summary of decisions made on exempt items

44. Exempt to draft borrowing and capital spending plan 2010/11 to 2016/17

(Agenda item 11)

Information noted.

45. Exempt appendix to update on the control of single tender actions

(Agenda item 12 )

The report was noted.

46. Quarterly update on variations to the Capgemini contract

(Agenda item 13)

The report was noted.

47. Increasing contract compliance

The report was noted. Further reports were requested

48. Residential Estate –Disposal of residential properties

Referred to the Finance and Resources Committee

49. Exempt minutes of the meeting held on 8 October 2009

(Agenda item 16)

Agreed and signed.

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