Minutes - draft

These minutes are agreed.

Minutes of the meeting of the Finance and Resources Committee held on 22 April 2010 at 10 Dean Farrar Street, London, SW1H 0NY.

Present

Members

• Steve O’Connell (Chairman)
• Reshard Auladin
• John Biggs
• Faith Boardman (Vice Chair)
• Chris Boothman
• Dee Doocey
• Graham Speed

MPA officers

• Catherine Crawford (Chief Executive)
• Bob Atkins (Treasurer)
• John Crompton (Treasury Team)

MPS officers

• Ailsa Beaton (Director of Information)
• Jane Bond (Director Of Property Services)
• Paul Daly (Director of Exchequer Services)
• Anthony Doyle (Director of Procurement)
• Anne McMeel (Director of Resources)
• Nick Rogers (Director of Group Finance)
• Peter Ross (Director, Programme Delivery PSD)
• Martin Tiplady (Director of HR)

Chief Superintendent Richard Wood from Greenwich BOCU attended for consideration of agenda item 8.

The Chair referred to the fact that this was the last meeting to be attended by Anthony Doyle who was would shortly be leaving the MPS. On behalf of the Committee he thanked Anthony for his service as Director of Procurement Services and wished him well in his new appointment.

149. Apologies for absence

(Agenda item 1)

There were no apologies for absence.

150. Declarations of interests

(Agenda item 2)

No declarations were made.

151. Minutes of the meeting held on 18 March 2010 (Part 1)

(Agenda item 3)

Resolved – That the minutes of the meeting of the Committee held on 18 March 2010 be agreed and signed as a correct record.

152. Business considered by the sub-committees

(Agenda item 4)

A report was submitted which contained a summary of the business considered by the Resources and Productivity Sub-Committee and the Estate Panel since the last meeting of the Finance and Resources Committee.

Resolved – That the report be noted.

153. Revenue and capital budget monitoring 2009/10 – period 11

(Agenda item 5)

This report provided an update on the revenue and capital budget monitoring position for 2009/10 at Period 11 (to the end of February). The revenue budget is forecast to overspend by £3.9m (approximately 0.1% of budget). The Capital Programme as at Period 11 shows year to date total expenditure of £137.9m. This total represents 64.4% of the revised annual budget of £214m. The forecast for the year of £186.1m is £27.9m below the revised annual budget.

Resolved – That the year to date and forecast position for the revenue and capital budgets be noted.

154. Treasury management policy statement 2010/11

(Agenda item 6)

A report was submitted which set out the Treasury Management Policy Statement recommended for 2010/11.

Resolved – That the Treasury Management Policy Statement for 2010/11 be approved for submission to the Authority at its meeting on 27 May 2010.

155. Police property act fund

(Agenda item 7)

A report was submitted which provided a summary of the 2008/09 annual accounts, the 2009/10 grant budget outturn and proposals for the allocation of the 2010/11 grants budget.

Members pointed out that the accounts were submitted to the Committee a year after the period to which they related and requested that in future the annual accounts be presented to the Committee sooner after the year end.

Resolved – That.

1. the report on the 2008/09 annual accounts for the Police Property Act Fund be noted;
2. the outturn of the 2009/10 grants budget be noted;
3. the proposals for the allocation of the 2010/11 grants budget be noted; and
4. in future the annual accounts to reports be submitted to the Committee sooner after the year end.

156. Transfer of front counter facilities in Greenwich

(Agenda item 8)

This report sought the approval of the Committee for the transfer of the front counter service on Greenwich Borough Operational Command Unit (BOCU) from Thamesmead police station to the Safer Neighbourhoods base at Joyce Dawson Way. The Committee was also asked to support the future plans for Thamesmead police station.

Chief Superintendent Richard Wood the Borough Commander attended for consideration of this item and spoke in support of the proposals.

Graham Speed advised that the Estate Panel had considered the matter at its last meeting and supported the recommendations. In the longer term the Panel would expect there to be a review of the opening hours of the new facility.

The Chair said that in his capacity as the link member for Greenwich he supported the proposal.

Resolved -That

1. Approval be given to transfer of the front counter service from Thamesmead police station to new accommodation within the Safer Neighbourhoods base for Thamesmead Moorings and Abbey Wood wards, known as Joyce Dawson Way;
2. the proposal for holding over the lease for Thamesmead police station until the Borough is in a position to transfer the front counter facility to Joyce Dawson Way be supported; and
3. the plans for Thamesmead police station following the transfer of the front counter service be supported.

157. Exclusion of press and public

(Agenda item 9)

Resolved - That under section 100A(4) of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business on the grounds that they involved disclosure of exempt information as detailed in paragraph 3 of Schedule 12A to the above Act.

Summary of decisions made on exempt items

158. Exempt Report from Resources and Productivity Sub-Committee

(Agenda item 10)

The information was noted in connection with the relevant reports.

159. Routine Contracts Programme

(Agenda item 11)

The latest version of the Programme was approved and authority was given to place OJEU advertisements were appropriate.

160. Pay and Pensions Services Contract

(Agenda item 12)

Recommendations relating to this extension of this contract were agreed.

161. Procurement, contract action and governance for multiple projects at New Scotland Yard

(Agenda item 13)

Recommendations relating to the arrangements for the awards of contracts to carry out a list of projects were agreed.

162. Framework Contract for Digital CCTV Image Presentation

(Agenda item 14)

Recommendations relating to the award of a framework agreement were agreed subject to certain provisos.

163. Award of contract for general purpose body armour

(Agenda item 15)

Recommendations relating to the award of a contract were agreed.

164. ICT services agreement extension

(Agenda item 16)

Recommendations relating to this extension of this contract were agreed.

165. Report from the Olympic and Paralympic Sub-Committee

(Agenda item 17)

Three business cases were approved.

166. Transforming HR

(Agenda item 18)

An oral update was noted.

167. Minutes of the meeting held on 22 March 2010 (part 2)

(Agenda item 19)

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