Agenda

Finance and Resources Committee
17 June 2010
2:00pm
10 Dean Farrar Street, London SW1H 0NY

Part 1

Items to be considered while the press and public are present

1. Apologies for absence
2. To receive any declarations of interests from members of the Committee.
   In accordance with the MPA Code of Conduct, Members must declare any personal interests they have in any item on the agenda or as they arise during the course of the meeting. Members must orally indicate to which item their interest relates.
   This includes any interests arising from gifts or hospitality received since [28 June 2007], or if appointed after [the date as before], from the date of appointment, which are not at the time of this meeting reflected on the Authority’s register of gifts and hospitality.
   If you have a personal interest you must also consider whether or not that interest is a prejudicial personal interest and take the necessary action. When considering whether or not you have a declarable interest, you should consult paragraphs 8-12 of the Code.
   • Advice to members:
     Although you should consult part 2 of the Code, a personal interest is, generally, one that affects you (individually or a person/body/organisation you have a close connection with) more than other people in London in respect of the item of business under consideration at the meeting. If a member of the public, knowing all the relevant facts, would view your personal interest in the item being considered as so great that it is likely to prejudice your judgement of the public interest, then you have a prejudicial personal interest.
     The Code of Conduct also specifically requires you, where considering a matter which relates to or is likely to affect a person from whom you have received a gift or hospitality with an estimated value of at least £25 within the previous three years (effective from [date as before], or if appointed after [date as before] from the date appointment to the MPA), to disclose the existence and nature of that interest at any meeting of the Authority which you attend at which that business is considered.
     The obligation to declare any gift or hospitality at a meeting as a personal interest is discharged, such to the provision set out below, by registering gifts and hospitality received on the Authority’s on-line database. The on-line database may be viewed here www.mpa.gov.uk/publications/members.
     If any gift or hospitality received by you is not set out on the on-line database at the time of the meeting, and under consideration is a matter which relates to or is likely to affect a person from whom you have received a gift or hospitality with an estimated value of at least £25, you are required to disclose these at the meeting, either at agenda item 2 or when the interest becomes apparent.
     It is for you to decide, in light of the particular circumstances, whether an interest arising from the receipt of a gift or hospitality is also a prejudicial personal interest. Where receipt of a gift or hospitality does give rise to a prejudicial interest you must withdraw from the room and not seek to improperly influence any relevant decision
   • Consequences:
     If you have a personal interest you must declare the interest but can stay, speak and vote. If you have a prejudicial personal interest you must declare the interest, you cannot speak or vote on the item and must leave the room.
3. Minutes of the meeting held on 22 April 2010 (Part 1)
4. Delegated powers of Finance and Resources Committee and Sub-committees
5. Business considered by the Sub-committees

Finance matters

6. Revenue and capital budget 2009/10 outturn
7. Treasury Management financial review 2009/10
8. Efficiency plan monitoring –final quarter 2009/10
9. Special Services Agreement for the provision of a Safer Transport Command

Estate matters

10. Estates update
11. Annual update on the patrol base and custody centre property programme
12. Any other urgent business
    This item affords the opportunity to raise issues that are urgent. The grounds for urgency must be stated.
    
13. Exclusion of press and public
    To resolve that the press and public be asked to leave the meeting during discussion of the remaining item of business because exempt information as defined in paragraphs 8 and 9 of Schedule 12A to the Local Government Act 1972 is likely to be made known. Please note that members of the press and public must leave the meeting at this point.

Please note that members of the press and public must leave the meeting at this point.

Part 2

Items to be considered after the exclusion of the press and public

14. Exempt appendix to estates update
    Exempt appendix to agenda item 10
15. Exempt appendix to patrol base and custody centre property programme
    Exempt appendix to agenda item 11

Matters considered by the Resources and Productivity Sub-committee

16. Exempt report from Resources and Productivity Sub-committee
    Contains the comments of the Sub-committees on the following five reports at agenda items 17 to 21.
    - Report not available at the time of agenda despatch
17. Exempt Appendix to Special Services Agreement for the provision of a Safer Transport Command
    Exempt appendix to agenda item 9
18. Request for authority to take up an extension to the Metropolitan Police Information Centre contract
    Seeks approval to extend an existing contract.
19. Disposal of residential properties
    Proposes the disposal of the MPA’s interest in three blocks.
20. Framework contract for support, maintenance and upgrade services for digital recording systems, videowalls and ancillary audio/visual systems
    Seeks approval to an award of contract.
21. Network Hardware standardisation
    Seeks approval to the award of a discount agreement in the form of a three year framework agreement for the provision of voice telephony and data networking equipment.

Other items

22. Corporate insurance reporting, governance and strategy
    Recommends a new approach to the reporting and governance approval of the corporate insurance programme together with a strategic view forward for the 2010 renewals
23. Approval for write offs
    Seeks approval to write-off two irrecoverable sums
24. Report from the Olympic and Paralympic Sub-committee
    Contains details of business cases relating to Operational Logistics Infrastructure (Overnight Accommodation)
    Report not available at the time of agenda despatch
25. Transforming HR
26. Minutes of the meeting held on 22 April 2010 (part 2)

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