Minutes - draft

These minutes are draft and are to be agreed.

Minutes of the meeting of the Finance and Resources Committee held on 23 September 2010 at 10 Dean Farrar Street, London, SW1H 0NY.

Present

Members

• Steve O’Connell (Chair)
• Reshard Auladin
• Faith Boardman
• Chris Boothman
• Valerie Shawcross
• Graham Speed

MPA officers

• Catherine Crawford (Chief Executive)
• Annabel Adams (Deputy Treasurer)
• John Crompton (Treasury Team)

MPS officers

• Ailsa Beaton (Director of Information)
• Jane Bond (Director of Property Services)
• Paul Daly (Director of Exchequer Services)
• Allan Gibson (Commander, SCD)
• Anne McMeel (Director of Resources)
• Nick Rogers (Director of Financial Services)
• Peter Ross (Director, Programme Delivery PSD)
• Martin Tiplady (Director, HR)

30. Apologies for absence

(Agenda item 1)

Apologies for absence were submitted on behalf of John Biggs and Dee Doocey.

31. Declarations of interests

(Agenda item 2)

No declarations were made.

32. Minutes of the meeting held on 15 July 2010 (Part 1)

(Agenda item 3)

Resolved – That the minutes of the meeting of the Committee held on 15 July 2010 be agreed and signed as a correct record.

33. Business considered by the sub-committees

(Agenda item 4)

A report was submitted which contained a summary of the business considered by the Resources and Productivity Sub-Committee and the Estate Panel since the last meeting of the Finance and Resources Committee.

Resolved – That the report be noted.

34. Capital and revenue budget monitoring 2010/11 – period 4

(Agenda item 5)

This report provided an update on the revenue monitoring position for 2010/11 at Period 4 (to the end of July). The revenue budget is forecast to overspend by £20.2m (0.6% of budget). The capital programme as at period 4 shows year to date total expenditure of £43.2m. This total represents 15.6% of the revised annual budget of £276.3m (excluding over-programming). The forecast for the year of £307.5m includes overprogramming of £29.1m above the forecast capital funding figure of £278.4m. However, the expectation is that expenditure will be kept within approved funding levels.

It was noted that Graham Speed would discuss the point which was being made in paragraph 16 on Operation Reclaim following the meeting.

Resolved – That

1. the year to date and forecast position for revenue and capital budgets be noted;
2. it be noted that the Management Board are to agree a revised Officer Deployment Plan following the freeze on Police Officer recruitment prior to adjusting the Police Officer Pay budgets at Quarter 2; and
3. approval be given a request for a budget virement in excess of £1m (Paragraph 64 refers).

35. Police Property Act Fund

(Agenda item 6)

A report was submitted which provided a review of the financial statements for 2009/10 and the latest position in respect of grants awarded for 2010/11 and sought approval for an award in respect of the third consecutive year from Brent.

The Director of Exchequer Services stated that consideration was being given to using a different approach in future reports in the case of established projects which were of acknowledged value where there no reasons not to extend funding for three years or more .

Resolved – That

1. the report on the 2009/10 annual accounts for the Police Property Act Fund be noted;
2. the current position of grants awarded 2010/11 be noted; and
3. approval be given to a third consecutive year award received from Brent Borough.

36. Proceeds of Crime Act quarterly update

(Agenda item 7)

This report is the quarterly update report of the Payback Programme Board (PPB) for the quarter April 2010 to June 2010. The PPB aims to reduce crime by mainstreaming the use of powers under the Proceeds of Crime Act 2002 (POCA). The Board is funding and supporting operational Payback teams on every Borough Operational Command Unit using the Home Office) Asset Recovery Incentive Scheme. These funds are currently used to fund POCA dedicated posts within Business Groups and community projects through the Safer London Foundation.

Resolved –That the report be noted.

37. Sponsorship received in 2009/10-annual report

(Agenda item 8)

A report was submitted which provided information on the level of sponsorship income received by the MPS during the financial year 2009/10 as well as the current stewardship and financial reporting arrangements.

It was agreed that a briefing paper be circulated on the sponsorship policy.

Resolved –That the report be noted.

38. Efficiency Plan Quarterly monitoring Quarter 1 2010/11

(Agenda item 9)

An update was provided on the monitoring of the MPA/MPS 2008/09 – 2010/11 Efficiency Plan. Overall, the forecast indicates an over achievement against the 2010/11 HM Treasury cumulative efficiency target of 10.3% (year 3 of the 3 year plan) by £69.8m.

Resolved -. The cumulative position against the efficiency plan target set by HM Treasury as at the first quarter be noted.

39. Local Government finance formula grant distribution consultation

(Agenda item 10)

No report submitted. Matter to be considered at the full Authority meeting on 30 September.

40. Transfer of front counter facilities in Kingston

(Agenda item 11)

A report was submitted which proposed the transfer of the front counter services in Kingston Borough Operational Command Unit from Surbiton police station to the Safer Neighbourhoods base for Alexandra, Berrylands and Tolworth wards at Millbank House.

Graham Speed confirmed that the proposal was supported by the Estate Panel and he also supported it as the link member for Kingston.

The Chair said he wished to take this opportunity to record the fact that that Diana Marchant, Director of Operational Resourcing, Territorial Policng was shortly to retire from the MPS and to thank her for her services to the Committee.

Resolved – That

1. approval be given to the transfer of the front counter service from Surbiton police station to new accommodation within the Safer Neighbourhoods base for Alexandra, Berrylands and Tolworth wards; and
2. the information about the front counter footfall survey results and the future review of Surbiton police station be noted.

41. Estates update paper

(Agenda item 12)

A report was submitted which provided members with an update in respect of the estates responsibilities covered by Property Services and the specific issues that have been addressed since the last meeting

With regard to the London Plan (paragraph 18)- the Chief Executive undertook to supply Valerie Shawcross with a copy of the briefing material which had been produced in connection with the submission made on Section 106 agreements.

Resolved –That the report be noted.

42. MPS ICT Strategy 2010 -17

(Agenda item 13)

This report advised the Committee that the MPS Information, Communication and Technology (ICT) strategy has been refreshed, replacing the strategy published in 2006. The new strategy addresses the recommendations in the National Policing Improvement Agency review which has been considered by the Resources and Productivity Sub-Committee.

The Chair said that he was very grateful to the Director and Deputy Director of Information for the very useful briefing sessions which had been arranged for members.

It was noted that the MPA had recently established an IT Panel and part of its remit would be to monitor progress on the strategy.

Resolved – That the MPS ICT strategy for 2010-17 be supported

43. Any other urgent business

(Agenda item 14)

There was none.

44. Exclusion of press and public

(Agenda item 15)

Resolved - That under section 100A(4) of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business on the grounds that they involved disclosure of exempt information as detailed in paragraph 3 of Schedule 12A to the above Act.

Summary of decisions made on exempt items

45. Exempt appendices to estates update

(Agenda item 16)

Information noted

46. Procurement strategy for the delivery of construction projects and associated services

(Agenda item 17)

Agreed to enter in to a new framework agreement.

47. Transforming HR

(Agenda item 18)

Information noted

48. Minutes of the meeting held on 15 July 2010 (part 2)

(Agenda item 19)

Agreed and signed as a correct record.

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