Minutes

Minutes of the meeting of the Finance and Resources Committee held on 20 January 2011 at 10 Dean Farrar Street, London, SW1H 0NY.

Present

Members

• Steve O’Connell (Chair)
• Reshard Auladin
• John Biggs
• Faith Boardman (Vice Chair)
• Chris Boothman
• Amanda Sater
• Valerie Shawcross
• Graham Speed

MPA officers

• Bob Atkins (Treasurer)
• Catherine Crawford (Chief Executive)
• John Crompton (Treasury Team)

MPS officers

• Jane Bond (Director of Property Services)
• Anne McMeel (Director of Resources)
• Nick Rogers (Director of Finance Services)
• David Taylor (Deputy Director, Asset Management PSD)
• Lee Tribe (Director of Procurement Services)

116. Apologies for absence

(Agenda item 1)

Apologies were submitted on behalf of Dee Doocey and Neil Johnson.

117. Declarations of interests

(Agenda item 2)

No declarations were made.

118. Minutes of the meeting held on 16 December 2010 (part 1)

(Agenda item 3)

Resolved – That the minutes of the meeting of the Committee held on 16 December 2010 be agreed and signed as a correct record.

119. Business considered by the sub-committees

(Agenda item 4)

A report was submitted which contained a summary of the business considered by the Resources and Productivity Sub-Committee and the Estate Panel since the last meeting of the Finance and Resources Committee.

Faith Boardman said she wished to extend an invitation to members to join the newly established ICT Panel.

Resolved – That the report be noted.

120. Revenue and capital budget monitoring 2010/11 – Period 8

(Agenda item 5)

This report provided an update on the revenue monitoring position for 2010/11 at period 8 (to the end of November). The revenue budget is forecast to overspend by £2.7m (0.1% of budget). The capital programme as at the end of period 8 shows year to date total expenditure of £115.6m. This total represents 41.8% of the revised annual budget of £276.3m. The forecast for the year of £230.6m represents an under-spend of £45.7m (16.5% of the revised annual budget).

Further to a request from a member it was agreed that future reports would identify the expenditure in relation to demonstrations not only the direct public order cost on the day but the cost of the subsequent investigations. The Director of Resources advised that given the high eligibility threshold there was no scope at present for seeking reimbursement from the Home Office in respect of the demonstrations which had taken place in recent weeks.

In reply to a question the Director of Finance Services undertook to provide information on increased vehicle lease hire costs referred to in paragraph 16.

In reply to a question on the underspend on the transport programme referred to in paragraph 69 the Director of Procurement Services advised that the position shown referred to a pause and a new procurement method had now been identified.

Resolved – That

1. the year to date and forecast position for revenue and capital budgets be noted; and
2. the three transfers to Earmarked Reserves resulting from a review of MPA balance sheet items as set out in paragraph 59 be noted

121. Disposal of Penge former police station, Bromley

(Agenda item 6)

This report requests members approval to dispose of the freehold interest in Penge Former Police Station at 175 High Street, Penge, London, SE20 following an open market tender.

Resolved That the disposal of the freehold interest in Penge former police station at the value and to the bidder identified in Exempt Appendix 1 following an open market tender be approved.

122. Disposal of Norwood Green former police station, Ealing

(Agenda item 7)

This report requested approval to dispose of the freehold interest in Norwood Green Former Police Station at 190 Norwood Road, Southall, UB2 4JT following an open market tender.

Members noted the additional recommendation in this report concerning the proceeds of the disposal being re-invested as part of the corporate real estate programme in support of policing in Ealing. The Director of Property Services advised that she was not aware of any further similar cases. In noting the information, the Committee asked that it be noted that in agreeing the recommendation in this case it was on the basis that a precedent was not being created for the future

Resolved

1. the disposal of the freehold interest in Norwood Green former Police Station at the value and to the bidder identified in Exempt Appendix 2 following an open market tender be approved; and
2. it be noted that in view of the exceptional circumstances in this case the capital receipt generated from the sale of this property will be re-invested as part of the corporate real estate programme in support of policing in Ealing.

(note: following the meeting the bidder identified in exempt Appendix 2 withdrew. A report is due to be submitted to the February meeting of the Committee’)

123. Disposal of West Street former police station, Harrow

(Agenda item 8)

This report requested approval to dispose of the freehold interest in 76 West Street, Harrow-on-the-Hill, HA1 3HB following an open market tender.

Resolved –That the disposal of the freehold interest in 76 West Street, Harrow at the value and to the bidder identified in exempt Appendix 2 following an open market tender be approved.

124. Disposal of Collier Row former police station, Havering

(Agenda item 9)

This report requested approval to dispose of the freehold interest in Collier Row Former Police Station at 22 Collier Row Lane, Romford, RM5 3BP following an open market tender.

Resolved That the disposal of the freehold interest in Collier Row former police station at the value and to the bidder identified in exempt Appendix 2 following an open market tender be approved.

125. Disposal of Upminster former police station, Havering

(Agenda item 10)

This report requested approval to dispose of the freehold interest in Upminster former police station at 223-225 St. Mary’s Lane, Upminster, RM14 3BX following an open market tender.

Resolved That the disposal of the freehold interest in Upminster former police station at the value and to the highest remaining bidder identified as the exempt Appendix 2 following an open market tender be approved.

126. Routine contracts programme

(Agenda item 11)

This report sets out the latest version of the Routine Contracts Programme, which provides members with detail on the contracts above £1m that the MPS wishes to let over the next twelve months on a rolling programme, the details of those contracts let since the last report and a summary of contract compliance. The rolling programme covers routine renewals/re-tenders and all known new or emergent requirements.

Resolved That

1. the report be noted; and
2. approval be given to the latest version of the Routine Contracts Programme and to the authorisation to place OJEU advertisements where appropriate.

127. Any other urgent business

(Agenda item 12)

None.

128. Exclusion of press and public

(Agenda item 13)

Resolved - That under section 100A(4) of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business on the grounds that they involved disclosure of exempt information as detailed in paragraph 3 of Schedule 12A to the above Act.

Summary of decisions made on exempt items

129. Exempt appendix to disposal of Penge former police station, Bromley

(Agenda item 14)

Information noted.

130. Exempt appendices to Norwood Green former police station, Ealing

(Agenda item 15)

Information noted.

131. Exempt appendices to disposal of West Street former police station, Harrow

(Agenda item 16)

Information noted.

132. Exempt appendices to disposal of Collier Row former police station, Havering

(Agenda item 17)

Information noted.

133. Exempt appendices to disposal of Upminster former police station, Havering

(Agenda item 18)

Information noted

134. Exempt appendices to Routine Contracts Programme

(Agenda item 19)

Information noted

135. Report from the Olympic Sub-committee

(Agenda item 20)

A business case relating to Muster, Briefing and Deployment Centres was agreed.

136. Minutes of the meeting held on 16 December 2010 (part 2)

(Agenda item 21)

Agreed and signed as a correct record subject.

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