Minutes - draft

Please note these minutes are currently draft and are subject to committee approval.

Minutes of the Remuneration Sub-committee of the Metropolitan Police Authority held on 15 September 2005 at 10 Dean Farrar Street, London, SW1H 0NY.

Present

Members

• Rachel Whittaker (Chair)
• Tony Arbour
• Reshard Auladin
• Len Duvall

MPA officers

• Catherine Crawford (Chief Executive)
• Alan Johnson (Head of HR)
• Simon Vile (Head of Secretariat)
• Pamela Standley (Senior HR Manager)

MPS officers

• Martin Tiplady (Director of Human Resources)
• Claire Appleby (Director of HR Services)
• Kevin Courtney (Compensation and Benefits Manager)

1. Apologies for absence

(Agenda item 1)

An apology for absence was received from Jennette Arnold.

2. Declarations of interest

(Agenda item 2)

None.

3. Minutes

(Agenda item 3)

RESOLVED - That the minutes of the meeting of the Sub-Committee held on 21 April 2005 be confirmed and signed as a correct record.

4. ACPO officer objectives 2005/06

(Agenda item 4)

The Sub-Committee received a report by the Commissioner on 2005/06 objectives set for ACPO officers.

The Chief Executive reported that objectives had now been received for all except one ACPO officer serving in the MPS. She would need to discuss further with the Director of HR the position with regard to objectives for MPS officers on secondment to other forces. The Chair commented that there was still much room for improvement in developing measurable objectives. The bulk of the objectives had been received in June and it was unfortunate that completion had been understandably delayed by the demands on senior officers following the July bombings.

Alan Johnson proposed that he and Jane Owen (MPA Head of Planning & Performance) should review the objectives to ensure that they adequately covered the Policing Plan and national objectives. Officers would then report back to the remuneration Sub-Committee and the Authority that the MPA's responsibilities were being properly carried out.

The Chief Executive reported that she was drafting a letter to the Commissioner proposing a process to engage MPA members twice yearly (possibly in March and October) in the appraisal process for Management Board members. It would be desirable for the Authority to satisfy itself as to the integrity of the process and to provide an opportunity for all Authority members to raise any issues or concerns about individual officer performance with members of the Sub-Committee. However, it was important to ensure that the Authority did not overstep its responsibilities in terms of the line management role, particularly for ACPO officers. It was clarified that the process would apply to all Management Board members, but not to ACPO officers below Assistant Commissioner. The Chair commented on the importance of getting these meetings included in the MPA calendar of meetings, given the pressures on everyone's diaries. These needed to be diarised for November and the end of March/April each year. There should be an opportunity as part of this process for a period of reflection.

RESOLVED - That

1. the report be noted;
2. the proposed review of the objectives and the process for member involvement in the appraisal process for Management Board members be progressed; and
3. meetings to discuss Management Board members' performance be diarised for November and end of March/April each year. There should be an opportunity as part of this process for a period of reflection.

5. MPA senior management job descriptions

(Agenda item 5)

The Sub-Committee considered a report by the MPA Head of Human Resources proposing revised job descriptions for the Authority's Chief Executive and Deputy Chief Executive.

With regard to appraisal, Reshard Auladin proposed that the model agreed for Management Board members in the preceding item should also be adopted for MPA senior management. The Head of HR agreed to circulate proposals to members of the Sub-Committee.

RESOLVED - That

1. the revised job descriptions for the Chief Executive and Deputy Chief Executive be approved with immediate effect, subject to amendment of the ‘Supervision Received’ section to include a process for regular review by a wider group of members linked to the senior officers' agreed objectives; and
2. the Head of HR circulate to members of the Sub-Committee proposals for appraising the MPA's SMT members.

6. Exclusion of press and public

(Agenda item 6)

Resolved - That the press and public be asked to leave the meeting during discussion of the remaining items of business because exempt information as defined in paragraph 1 of Schedule 12A of the Local Government Act 1972 is likely to be made known.

Summary of items considered in the exempt session

7. Exempt minutes

(Agenda item 7)

The Sub-Committee agreed the exempt minutes of its meeting on 21 April 2005.

8. Chair's, Chief Executive's and Commissioner's oral update

(Agenda item 8)

An oral update was noted.

9. Senior police staff pay

(Agenda item 9)

The Sub-Committee took decisions in relation to pay awards for senior police staff with effect from April 2005.

10. MPA senior staff pay

(Agenda item 10)

The Sub-Committee took decisions in relation to the future arrangements for MPA senior staff pay progression.

The meeting ended at 12.10 p.m.

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