Minutes - draft

These minutes are draft and are to be agreed.

Minutes of the Olympics/Paralympics Sub-committee of the Metropolitan Police Authority held on 8 July 2010 at 10 Dean Farrar Street, London, SW1H 0NY.

Present

Members:

• Dee Doocey (Chair for Items 4 to 13)
• Jennette Arnold
• Chris Boothman
• Toby Harris
• Victoria Borwick

MPA Officers:

• Jane Harwood (Chair for Items 1 to 3) (Deputy Chief Executive)
• Bob Atkins (Treasurer)
• Siobhan Coldwell (Head of Policing Policy, Scrutiny & Oversight)
• Richard Hodge (Olympics Oversight)
• Thomas Foot (Committee Administrator)

MPS Officers:

• Richard Morris (Commander, Olympic Policing Co-ordination Team)
• Ian Percival (Lead Accountant, OPC Team)
• Roger Fitz-Patrick (Detective Inspector, CCTV Project)
• Paul Harries (Assistant Chief Inspector, FCP Project)
• Alex Walsh (HR Strategy Director)
• Judith Beehag-Fisher (Chief Inspector, Commissioning Manager OPC Team)
• Seth Finkelstein (Reporting Manager, OPC Team)

Attending Member: Clive Lawton.

1. Apologies for absence

(Agenda item 1)

1.1 Apologies were received for Kirsten Hearn.

2. Declarations of interests

(Agenda item 2)

2.1 An interest as Director of Notting Hill Carnival was declared by Chris Boothman.

3. Paper: nomination of Chair and Vice Chair of sub-committee

(Agenda item 3)

3.1 Dee Doocey was nominated as Chair of the Olympics and Paralympics Sub-committee by Chris Boothman and seconded by Toby Harris for the period July 2010 to June 2011.

3.2 Jennette Arnold was nominated as Vice Chair of the Olympics and Paralympics Sub-committee by Dee Doocey and seconded by Chris Boothman for the period July 2010 to June 2011.

4. Minutes: Olympics / Paralympics Sub Committee – 10 June 2010 (Part 1)

(Agenda item 4)

4.1 Members agreed the minutes of the above meeting.

Resolved – That the minutes of the Olympics and Paralympics Sub-committee (Part 1) held on 10 June 2010 be agreed and be signed as a correct record.

5. Exclusion of press and public

(Agenda item 5)

5.1 A resolution was put to exclude the press and public from the meeting during remaining items on the agenda as they were likely to disclose exempt information as described in Schedule 12(a) of the Local Government Act 1972, paragraph 3.

Resolved – That the press and public be excluded from the meeting during discussion of the remaining items on the agenda.

Summary of exempt items

6. Minutes: Olympics / Paralympics Sub Committee – 10 June 2010 (Part 2)

(Agenda item 6)

6.1 Members agreed the minutes of the above meeting.

Resolved – That the minutes of the Olympics and Paralympics Sub-committee (Part 2) held on 10 June 2010 be agreed and be signed as a correct record.

7. Chair’s update

(Agenda item 7)

7.1 The Chair briefed the Sub-committee on Olympics policing and security related issues.

8. Olympic Policing Coordination Status Report Update

(Agenda item 8)

8.1 The Sub-committee was briefed on Olympic policing activities and issues which had arisen since the last Sub-committee meeting.

9. Addendum Paper: Community Relations

(Agenda item 9)

9.1 At its last meeting the Sub-committee gave in gave ‘in principle’ approval to Option 5 of the Community Relations business case, subject to the Chair being satisfied (under delegated authority) with additional information to be provided within an addendum paper.

Resolved – The addendum paper was noted.

10. Business case: Operational control infrastructure (Forward Command Posts)

(Agenda item 10)

10.1 A Forward Command Post (FCP) enables ground commanders to coordinate with event management teams and other emergency services in order to ensure a smooth response to emerging operational issues. The Operational Control Infrastructure team hopes to have such a presence wherever LOCOG are present (which is in 30 locations throughout the country).

Resolved – The recommendations of the MPS were agreed.

11. Business case: Policing CCTV

(Agenda item 11)

11.1 The business case seeks to ensure there is effective and proportionate CCTV policing capability in the vicinity of Olympics venues providing police commanders with the ability to view CCTV images as part of their policing responsibilities to secure the Games.

Resolved – That the recommendations of the MPS be agreed.

12. Update paper: Olympics HR legacy

(Agenda item 12)

12.1 The MPS tabled a paper which provides a preliminary overview of the MPS’ planned management of the human resource policing legacy post Games.

Resolved – The Olympics policing human resources legacy paper was noted.

13. Summary of next meeting business cases

(Agenda item 13)

13.1 The Sub-committee noted the report on the one business case which will be presented to the Olympic and Paralympic Sub-committee at its next meeting on Thursday 16 September 2010.

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