Minutes - draft

These minutes are agreed.

Minutes of the Resources and Productivity Sub-committee of the Metropolitan Police Authority held on 12 April 2010 at 10 Dean Farrar Street, London SW1H 0NY.

Present

Members

• Faith Boardman (Chairman)
• John Biggs
• Valerie Brasse
• Graham Speed (Vice Chairman)

MPA officers

• Annabel Adams (Deputy Treasurer)
• Ken Gort (Assistant Director of Audit, Risk and Assurance)
• John Crompton (Treasury Team).

MPS officers

• Ailsa Beaton (Director of Information)
• Paul Daly (Director of Exchequer Services)
• Anthony Doyle (Director of Procurement)
• Andy House (Interim Assistant Director PSD)
• Graham Madeley (Lead Accountant, Finance Services)
• Anne McMeel (Director of Resources)
• Kirsten Mitchinson (Project Lead for Gen2+, DoI)
• Jon Pritchard (Procurement Director IT Outsourcing)
• Nick Rogers (Director, Group Finance)
• David Rowell (Director of Category Management, Procurement Services)
• Phil Smith (Director of Resilience, Compliance and Operational Support)
• Chris Squires (Procurement Category Director Property)

110. Apologies for absence

(Agenda item 1)

There were no apologies for absence.

111. Declarations of interests

(Agenda item 2)

No declarations were made.

112. Minutes of the meeting held on 1 March 2010

(Agenda item 3)

Resolved That the minutes of the Resources and Productivity Sub-Committee held on 1 March 2010 be agreed and signed as a correct record.

113. A review of the HMIC value for money profile 2009/10

(Agenda item 4)

This report provided an analysis based on the recent ‘value for money’ (VfM) report produced by HMIC. It also analysed a number of internal and external issues that provide context to the HMIC results.

Members drew attention to the sections of the report on the methodology and the consequences this had for London which were generally adverse -for example the large transient population in London which increased the remit of the MPS beyond the quoted resident population of £7.5m The Chair requested that a piece of work be carried out which attempted to strip out the London factor in order to give a more meaningful comparator with the Service’s most similar forces outside London.

Resolved-. That

1. the findings of the review of the HMIC analysis of costs contained within this report be noted;
2. the planned work for further enhancing the MPS VfM work to support the future budget gap set out in paragraphs 15 -18 of the report be noted; and
3. a report be submitted to a future meeting which strips out the London factor in order to give a more meaningful comparator with the Service’s most similar forces outside London.

114. Treasury management policy statement 2010/11

(Agenda item 5)

A report was submitted which set out the Treasury Management Strategy Statement recommended for 2010/11.

Members noted that the Statement reflected arrangements to cover current post vacancies and asked what arrangements would be made concerning cover for any future post vacancies.

It was agreed that when vacancies occurred, interim arrangements would be agreed between the MPA and the MPS and these would formally be reported through the next update report.

Resolved-. That the Finance and Resources Committee be advised that the recommendation should be supported.

115. Exclusion of press and public

(Agenda item 6)

Resolved - That under section 100A(4) of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business on the grounds that they involved disclosure of exempt information as detailed in paragraph 3 of Schedule 12A to the above Act.

Summary of decisions made on exempt items

116. Routine Contracts Programme

(Agenda item 7)

Report referred to the Finance and Resources Committee.

117. The extension of the pay and pensions services contract

(Agenda item 8)

Report referred to the Finance and Resources Committee.

118. Procurement, Contract action and governance for multiple projects at New Scotland Yard

(Agenda item 9)

Report referred to the Finance and Resources Committee .

119. Framework Contract for digital CCTV Image Presentation And Control Systems

(Agenda item 10)

Report referred to the Finance and Resources Committee.

120. Award of Contract for General Purposes Body Armour

(Agenda item 11)

Report referred to the Finance and Resources Committee .

121. Proposed extension to the Capgemini ICT services agreement

(Agenda item 12)

Report referred to the Finance and Resources Committee.

122. Contract compliance

(Agenda item 13)

Report noted.

123. Exempt minutes of the meetings held on 1 March 2010

(Agenda item 14)

Confirmed and signed.

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