Minutes

Minutes of the Resources and Productivity Sub-committee of the Metropolitan Police Authority held on 10 June 2010 at 10 Dean Farrar Street, London SW1H 0NY.

Present

Members

• Faith Boardman (Chairman)
• John Biggs
• Valerie Brasse
• Graham Speed (Vice Chairman)

MPA officers

• Annabel Adams (Deputy Treasurer)
• Julie Norgrove (Director of Audit, Risk and Assurance)
• John Crompton (Treasury Team)

MPS officers

• Ailsa Beaton (Director of Information)
• Jane Bond (Director of Property Services)
• Paul Daly (Director of Exchequer Services)
• Mark Gore (Commander, TP)
• Anne McMeel (Director of Resources)
• Alison Spackman (Commercial Manager)
• David Woosey (Acting Director of Procurement Services)

Also attended Richard Earland, NPIA CIO and Director of ICTS for agenda item 4

124. Apologies for absence

(Agenda item 1)

There were no apologies for absence.

125. Declarations of interests

(Agenda item 2)

No declarations were made.

126. Minutes of the meeting held on 12 April 2010

(Agenda item 3)

Resolved That the minutes of the Resources and Productivity Sub-Committee held on 12 April 2010 be agreed and signed as a correct record.

127. Independent review of MPS IS/IT strategies and strategic plan

(Agenda item 4)

In response to a request by the Resources and Productivity Sub Committee an independent review of the MPS IS/IT strategies was undertaken by the National Policing Improvement Agency (NPIA). A report detailing the findings and recommendations was submitted for members consideration

Richard Earland attended for consideration of this item. In introducing the report he thanked the Director of Information and her staff for their assistance.

The Chair said that the report had produced some useful conclusions which would assist in identifying the business benefits and how cash benefits might be realised. The Director of Resources provided an overview of the work which was already being undertaken as part of the corporate planning and performance management framework and how it might be developed.

John Biggs requested a briefing session on benefits realisation and it was agreed that this would be provided.

Resolved That

1. the report in relation to the independent review of the MPS IS/IT strategies be received;
2. the Treasurer in consultation with the Director of Information produces an action plan in response to the recommendations and which remits the recommendations which relate to the Olympic Games to the Olympic and Paralympics Sub-Committee; and
3. the Treasurer submits the action plan to the next Resources and Productivity Sub Committee.

128. Update on the implementation of early payment initiatives to small and medium enterprises (SMEs)

(Agenda item 5)

This report updated members of the status of the previously approved actions in support of the Mayor’s Early Payment to Small and Medium Enterprises (SMEs) Initiative and the current payment profile for such suppliers

Resolved-. That the actions taken to date be noted to improve the time to make payment on undisputed invoices to SMEs with the ultimate aim being payment within 10 working days of the receipt of a valid invoice and the current payment profile for SMEs

129. Responsible procurement update and revised targets

(Agenda item 6)

This report advised on progress against the four year responsible procurement plan and sought approval for revising targets which had provisionally been put forward by the MPS.

The Director of Resources said that she was very pleased to announce that the procurement team had received a Gold Award for its work under the Mayor’s London Green Procurement Code.

Members commented that some of the targets, notably those concerning young people and apprentices, did not appear to be particularly challenging. It was noted that the targets had already been submitted to the GLA, but agreed that further work would be undertaken in the light of the comments made.

With regard to the challenges concerning using ex-offenders (paragraph 11), the Acting Director of Procurement clarified the position by explaining that the issue of vetting was of particular concern to those who had served a prison sentence. The Director of Resources agreed to examine the potential for focusing the target on less sensitive supply chains.

In response to queries raised by members it was agreed that future reports would also include comparative data with other GLA functional bodies and a RAG status report indicating progress in achieving targets and.

Resolved –That

1. The progress made against the targets set out in the four year responsible procurement plan in January 2009 be noted
2. It be noted that revised targets had been put forward to the GLA, but further consideration would be given to making these more challenging.
3. Future reports to include comparative data with other GLA functional bodies and a RAG status report indicating progress in achieving targets.

130. Treasury management financial review including 4th quarter update

(Agenda item 7)

This report presented the Annual Review of Treasury Management for the 12 month period ended 31 March 2010 and included an update for Quarter 4 2009/10.

Members requested that more information on the legal action in relation to the recovery of Icelandic funds be made available at the Finance and Resources Committee

Resolved - That the Finance and Resources Committee be advised that the recommendation should be supported.

131. Special Services Agreement for the provision of a Safer Transport Command

(Agenda item 8)

A report was submitted which sought approval in principle to a new Section 25 Special Services Agreement between the MPA and Transport for London. The report advised that following a comprehensive joint review undertaken in 2008, the new Agreement consolidates the previous Special Services Agreements for the Transport OCU, Safer Transport Teams (STT) and Hub Teams (Operation Tyrol) and also incorporates the "Bike Safe" and "London Safety Camera Partnership" activities which had previously been governed by separate agreements. The report highlighted one area which was substantially different from the previous agreement as some additional constraints now apply to the recovery from TfL of liabilities arising out of provision of the special services, including a cap on TfL's liability of £75m per claim event or series of related events.

Resolved - That the Finance and Resources Committee be advised that the recommendation should be supported.

132. Exclusion of press and public

(Agenda item 9)

Resolved - That under section 100A(4) of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business on the grounds that they involved disclosure of exempt information as detailed in paragraph 3 of Schedule 12A to the above Act.

Summary of decisions made on exempt items

133. Exempt appendix to Safer Transport Command contract

(Agenda item 10)

Report referred to the Finance and Resources Committee.

134. Request for authority to take up an extension to the Metropolitan Police Information Centre contract

(Agenda item 11)

Report referred to the Finance and Resources Committee.

135. Disposal of Residential Properties

(Agenda item 12)

Report referred to the Finance and Resources Committee.

136. Framework Contract For Support, Maintenance And Upgrade Services For Digital Video Recording Systems, Videowalls And Ancillary Audio / Visual Systems

Report referred to the Finance and Resources Committee .

137. Network Hardware Standardisation

(Agenda item 14)

Report referred to the Finance and Resources Committee .

138. Procurement Strategy Action Plan

(Agenda item 15)

Report referred to the Finance and Resources Committee.

139. Cobalt Square –Post Implementation Review

(Agenda item 16)

Report noted.

140. Capgemini Quarterly Review

(Agenda item 17)

Report noted.

141. Exempt minutes of the meeting held on 12 April 2010

(Agenda item 18)

Confirmed and signed.

Send an e-mail linking to this page

Feedback