Minutes

Minutes of the Co-ordination and Policing Committee held on 24 January 2003 at 10 Dean Farrar Street, London, SW1H 0NY.

Present

Members

• Toby Harris (Chair)
• Reshard Auladin
• Cindy Butts
• Elizabeth Howlett
• Nicholas Long
• Richard Sumray
• Graham Tope
• Rachel Whittaker
• Cecile Wright

MPA officers

• Catherine Crawford (Clerk)
• Peter Martin (Treasurer)
• Nick Baker (Head of Committee Services)

MPS officers

• Ian Blair (Deputy Commissioner)
• Martin Tiplady

Part 1

72. Apologies for absence

(Agenda item 1)

Apologies for absence were received from Richard Barnes, R David Muir and Abdal Ullah.

73. Declarations of interest

(Agenda item 2)

No interests were declared.

74. Minutes

(Agenda item 3)

The Committee considered the minutes of its meeting held on 6 January 2003.

Resolved – That the minutes of the meeting of the Co-ordination and Policing Committee held on 6 January 2003 be agreed and signed as a correct record.

75. Name badges

(Agenda item 4)

The Committee considered a report that outlined a proposal to introduce name badges for police officers and staff. In presenting the report the Deputy Commissioner confirmed that this was a starting process and that several issues would need to be addressed with staff and their representatives.

The report outlined proposals and gave details of the consultation process that had been undertaken thus far together with the views of the MPS Management Board. Members discussed the proposed design of the badges, on what clothing the badge should be displayed and possible implementation of the badges. It was noted that the current clothing/uniform contracts were currently being negotiated and the introduction of name badges could be included in this process.

Members supported the proposed introduction of name badges and agreed that ongoing work on the proposals be shared with the workforce. It was also suggested that a pilot scheme be considered to ensure staff views can be addressed and to alleviate any concerns staff may have.

Members suggested that a clear timetable be established and it was agreed that this should be presented to a future meeting of the Human Resources Committee.

In order to maintain best practice, the Committee supported the suggestion that MPA members should be issued with and wear name badges when attending MPA business.

Resolved – That

1. the report be noted;
2. the proposed incremental implementation of the badges as outlined in the report be ‘introduced’ -endorsed as soon as possible in 2003/04, noting that full role out will take some time; and
3. a report on the timescale of the introduction of name badges be presented to a future meeting of the Human Resources Committee

76. Lead member roles

(Agenda item 5)

Following consideration by each of the Authority’s Committees, members received a report that outlined the lead roles agreed by those committees and which sought from this committee any lead member appointments for cross cutting issues.

The Clerk highlighted the need for some issues not to be exclusive to individual members and it was agreed that as some issues will cut across committees this Committee should lead when this occurs.

Resolved – That

1. the Committee note the lead member roles agreed by the Authority’s committees;
2. any future cross cutting issues be considered by this Committee
3. Richard Sumray be appointed as the lead member for drugs issues.

77. scrutiny of the Metropolitan Police Service performance and practice in Stop and Search – reference from Equal Opportunities and Diversity Board

(Agenda item 6)

At the Committee meeting on 9 January 2003, the Equal Opportunities and Diversity Board received a report that outlined proposals for the scrutiny of the MPS performance and practice of stop and search. The Board agreed the methodology of the scrutiny and the membership of the scrutiny panel and that membership should be drawn from a majority of MPA members.

In accordance with its terms of reference, the Committee were now asked to agree that the scrutiny be undertaken. In doing so, Members acknowledged that this scrutiny should be considered separately from the proposed list of scrutinies for 2003/04 which will be considered at a future meeting of this Committee, as this scrutiny would involved external support.

Resolved – That the scrutiny into stop and search as outlined in the report be agreed.

78. Race Hate Forum

(Agenda item 7)

The Committee agreed to defer this item to the next meeting of the Committee on 7 February 2003.

Resolved – That this report be deferred to the next meeting of the Committee.

79. Any other urgent business which the Chair accepts on the grounds of urgency

(Agenda item 8)

It was noted that an urgent item had been received and that this item would be considered during the exempt session of the Committee.

80. Exclusion of press and public

Resolved - That the press and public be excluded from the meeting during discussion of the following item of business because exempt information, as defined in paragraphs 6 and 12 of Part 1 of Schedule 12A to the Local Government Act, is likely to be made known.

81. Procurement of the integrated communications platform

(Additional item)

The Chair agreed to accept this item as urgent as a decision on awarding the contract was required before the next meeting of the Finance Committee.

Following initial consideration by the Finance Committee at its meeting on 16 January 2003, members considered an urgent report that sought the awarding of a contract for the supply and maintenance of the integrate communications platform, which would form part of the delivery of the C3i and Airwaves programmes.

Resolved – That

1. Members note the respective benefits and risks of the two bids received for the contract as set out in the report
2. the contract for the supply and maintenance of the integrated communications platform to National Transcommunications Ltd (NtL), for a period of seven years, renewable for a further three years.

The meeting closed at 12.40 p.m.

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