MPA calendar of meetings 2003/04

Report: 6
Date: 07 Feb 03
By: Clerk

Summary

This reports seeks members’ initial views on the MPA calendar of meetings for its formal meetings for 2003/04.

A. Recommendations

1. That the calendar of meetings for 2003/04 given at Appendix 1 to the report be presented to the full Authority meeting for approval; and
2. subject to confirmation of the date for Greater London Assembly elections, the Authority review the proposed meeting dates for April, May and June 2004 as appropriate.

B. Supporting information

1. Each year members are asked to approve the calendar of meetings of the Authority and other committee meetings for the forthcoming year.

2. Members have previously agreed that Thursday afternoons should continue to be allocated for MPA meetings to minimise meeting clashes with the Greater London Authority (GLA) and other functional bodies. The draft calendar of dates of committee meetings for 2003/04, which is attached as Appendix 1, also tries to take account of members’ existing commitments and possible travelling difficulties on some of the proposed dates. Members have also previously agreed that where a Thursday was not available, meetings should, where possible, be programmed into the calendar for Mondays or Fridays.

3. The current arrangement for the Co-ordination and Policing Committee is for a formal meeting, followed by an informal lunchtime briefing, with the Committee meeting twice a month at the beginning and end of the month.

4. Officers have discussed the proposed calendar with colleagues at the GLA, other functional bodies, the MPS, current chairs of committees and senior officers within the MPA and any comments received have been incorporated into the proposed calendar.

5. There is an added complication this year due to the forthcoming GLA and local elections. The current date proposed for the elections is 6 May 2004, however, proposals have been put to the Home Office for the date of the election to be move to 10 June 2004 to run in conjunction with the European Parliamentary elections. A report will be presented to members in due course on the arrangements associated with appointment of members to the Authority and proposed arrangements leading up to and during this election period. It is therefore proposed that the calendar of meeting be approved, with further consideration being given by members to those meeting that fall during this period near that time.

C. Equality and diversity implications

There are no equality or diversity implications arising from this report.

D. Financial implications

There are no direct financial implications relating to this report.

E. Background papers

None.

F. Contact details

Report author: Nick Baker

For more information contact:

MPA general: 020 7202 0202
Media enquiries: 020 7202 0217/18

Appendix 1: Proposed dates for Authority and Committee meetings for 2003/04

Full Authority meetings (start time 10.00 a.m.)

• Thursday 24 July 2003
• Thursday 25 September 2003
• Thursday 30 October 2003
• Thursday 27 November 2003
• Tuesday 9 December 2003
• Thursday 29 January 2004
• Thursday 26 February 2004
• Thursday 25 March 2004
• Thursday 29 April 2004 [1]
• Thursday 27 May 2004 [1]
• Thursday 24 June 2004 (annual meeting) [1]

Co-ordination and Policing Committee

• Friday 4 July 2003 (11.00 a.m.)
• Monday 21 July 2003 (11.30 a.m.)
• Monday 1 September 2003 (11.30 a.m.)
• Friday 19 September 2003 (11.00 a.m.)
• Friday 3 October 2003 (11.00 a.m.)
• Monday 20 October 2003 (11.30 a.m.)
• Friday 7 November 2003 (11.00 a.m.)
• Monday 17 November 2003 (11.30 am.)
• Monday 15 December 2003 (11.30 a.m.)
• Monday 5 January 2004 (11.30 a.m.)
• Friday 23 January 2004 (11.00 a.m.)
• Friday 6 February 2004 (11.00 a.m.)
• Monday 16 February 2004 (11.30 a.m.)
• Friday 5 March 2004 (11.00 a.m.)
• Monday 15 March (11.30 a.m.)
• Friday 2 April 2004 (11.00 a.m.) [1]
• Monday 19 April 2004 (11.30 a.m.) [1]
• Friday 7 May 2004 (11.00 a.m.) [1]
• Monday 17 May 2004 (11.30 a.m.) [1]
• Friday 4 June 2004 (11.00 a.m.) [1]
• Monday 14 June 2004 (11.30 a.m.) [1]

Finance Committee (start time 2.00 p.m.)

• Thursday 18 September 2003
• Monday 13 October 2003 (at 2.30 p.m. – budget meeting)
• Thursday 23 October 2003
• Thursday 20 November 2003
• Thursday 18 December 2003
• Thursday 22 January 2004
• Thursday 19 February 2004
• Thursday 22 April 2004 [1]
• Thursday 17 June 2004 [1]

Equal Opportunities and Diversity Board (start time 2.00 p.m.)

• Thursday 17 July 2003
• Thursday 16 October 2003
• Thursday 4 December 2003
• Thursday 5 February 2004
• Thursday 1 April 2004 [1]
• Monday 21 June 2004 (start time 10.00 a.m.) [1]

Human Resources Committee (start time 2.00 p.m.)

• Thursday 4 September 2003
• Thursday 6 November 2003
• Thursday 8 January 2004
• Thursday 4 March 2004
• Thursday 20 May 2004 [1]

Consultation Committee (start time 2.00 p.m.)

• Monday 22 September 2003 (at 10.00 am.)
• Thursday 13 November 2003
• Thursday 15 January 2004
• Thursday 18 March 2004
• Monday 10 May 2004 (at 10.00 am) [1]

Planning, Performance and Review Committee (start time 2.00 pm.)

• Thursday 10 July 2003
• Thursday 9 October 2003
• Thursday 11 December 2003 (at 10.00 a.m.)
• Thursday 12 February 2004
• Thursday 15 April 2004 [1]
• Thursday 3 June 2004 [1]

Professional Standards and Complaints Committee (start time 2.00 pm.)

• Thursday 11 September 2003
• Monday 10 November 2003 (at 10. 00 am)
• Monday 12 January 2004 (at 10.00 am)
• Thursday 11 March 2004
• Thursday 13 May 2004 [1]

Audit Panel

• Monday 15 September 2003 (at 10.00 a.m.)
• Monday 1 December 2003 (at 10.00 am)
• Thursday 18 March 2004 (at 10. 00 am)
• Monday 7 June 2004 (at 10.00 am) [1]

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