Notes of meeting

Notes of the inquorate Co-ordination and Policing Committee held on 17 November 2003 at 10 Dean Farrar Street, London, SW1H 0NY.

Present

Members

• Toby Harris (Chair)
• Richard Barnes (Deputy Chair)
• Richard Sumray
• Graham Tope

MPA officers

• Catherine Crawford (Clerk)
• Peter Martin (Treasurer)
• David Riddle (Deputy Clerk)
• Nick Baker (Head of Committee Services)

MPS officers

• Sir Ian Blair (Deputy Commissioner)
• DAC Carole Howlett
• Mick Debens
• Mike Shurety (Director of HR Services)
• Terry Price (Head of Corporate Finance)

Part 1

31. Apologies for absence

(Agenda item 1)

Apologies for absence were received from Reshard Auladin, Jennette Arnold, Cindy Butts, Nicholas Long, R. David Muir, Rachel Whittaker, Cecile Wright and Sir John Quinton.

It was noted that the meeting stood inquorate and members agreed to continue the meeting, noting that no resolutions could be made.

32. Declarations of interest

(Agenda item 2)

No declarations of interest were made.

33. Minutes

(Agenda item 3)

The Committee considered the minutes of the meeting held on 20 October 2003.

Recommended – That the minutes of the meeting of the Co-ordination and Policing Committee held on 20 October 2003 be agreed and signed as a correct record.

34. Review of Resource Allocation Formula

(Agenda item 4)

The Committee received a report that set out proposals for a review to the Resource Allocation Formula (RAF).

The Committee were asked to consider the terms of reference for the review of RAF and the results of preliminary consultations, together with a proposed consultation strategy for the review. Members were also asked to support the criteria for selecting participants for formula workshops and given details of the key activities relating to the review being undertaken in forthcoming months.

Members suggested that the formula should be transparent and remain flexible in order to take account of all elements within it. It was also suggested that other identified additional resources should be treated separately by appropriate formulae, i.e. that RAF should not produce a single formula to allocate all resources.

Recommended – That

1. the terms of reference for the review of RAF as given at Appendix 1 to the report be agreed;
2. the preliminary consultation results as given at Appendix 2 to the report be noted;
3. the consultation strategy for the review as given at Appendix 3 to the report be agreed;
4. the criteria for selecting participants for the formula development workshops as outlined at Appendix 4 to the report; and
5. the timeline of activities taking place in preparation for the development workshops, as outlined at Appendix 5 be noted.

35. Urgent business

(Agenda item 5)

No urgent business reported.

36. Exclusion of press and public

(Agenda item 6)

A resolution was put to exclude the press and public from the meeting during items 7 and 8 as it was likely to disclose exempt information as described in Schedule 12(a) (1 and 11) of the Local Government Act 1972 (as amended).

Recommended – That the press and public be excluded from the meeting during discussion of agenda items 7 and 8.

Part 2

37. Additions to list of special priority payments 2003

(Agenda item 7)

The Committee received a report that outlined details of proposed additions to the list of officers to receive a Special Priority Payment for 2003. Members were informed that the Chair of the Human Resources was content with the proposals.

As the meeting stood inquorate and in order that this matter could be taken forward, the Clerk agreed to take action using the delegated/urgency provisions (standing order 6.1).

Recommended – That

1. members authorise the additional posts as recommended by Commissioners Senior Management Team prior to submission for Home Office Approval; and
2. the payments of a higher rate of SPP to the officers identified in the report be agreed.

38. Minutes: 20 October 2003

(Agenda item 8)

The Committee considered the minutes (Part 2) of the meeting held on 20 October 2003.

Recommended – That the minutes of the Committee meeting (Part 2) held on 20 October 2003 be agreed and signed as a correct record.

The meeting ended at 12.05 p.m.

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