Minutes

Minutes of the an meeting of the Co-ordination and Policing Committee held on 1 March 2007 at 10 Dean Farrar Street, London, SW1H 0NY.

Present

Members

• Len Duvall (Chair, in the Chair up to agenda item 8)
• Reshard Auladin (Deputy Chair, in the Chair from agenda item 9 onwards)
• Cindy Butts (Deputy Chair)
• Jennette Arnold
• Damian Hockney
• Toby Harris
• Aneeta Prem
• Richard Sumray
• Graham Tope
• Rachel Whittaker

MPA officers

• Catherine Crawford (Chief Executive and Clerk)
• David Riddle (Deputy Chief Executive and Solicitor)
• Ken Hunt (Treasurer)
• John Crompton (Committee Services)
• Chris Calnan (Community Engagement Unit) attended for agenda item 5.

MPS officers

• John Yates (Assistant Commissioner, Operational Services)
• Simon Foy (Commander)
• Martin Tiplady (Director, Human Resources)
• Edward Solomons (Director, Legal Services)
• Stephen Rimmer (Director, Strategy Modernisation and Performance)
• Sharon Burd (Acting Director, Resources) and John Whitaker (Director, Commercial Services) attended for consideration of agenda item 12
• Alan Croney (Director, Property Services, Simon Hart (A/Director of Finance Services) and Brita Sread (Divisional Director, Commercial Operations) attended for consideration of agenda item 13.

87. Apologies for absence

(Agenda item 1)

Apologies for absence were received from Kirsten Hearn, Elizabeth Howlett, Karim Murji and John Roberts.

88. Declarations of interest

(Agenda item 2)

Cindy Butts decaled a prejudicial interest in the supplementary agenda item 17 on the grounds of her involvement in Operation Helios. She withdrew from the meeting during consideration of this item.

89. Minutes – 1 February 2007 (Part 1)

(Agenda item 3)

Resolved - That the minutes (part 1) of the meeting held on 1 February 2007, be agreed and signed as a correct record.

90. Remuneration Sub-Committee Minutes - 19 January 2007

(Agenda item 4)

Resolved – That the minutes be noted.

91. Reform of borough community engagement: MPA funding 2007/08

(Agenda item 5)

A report was submitted which outlined the further progress being made in reforming community engagement at borough level, the MPA funded Community Engagement Groups’ response to the reform programme and the recommended funding allocation to the borough community engagement groups for 2007/08.

Members said they should could have a role in nurturing the groups which needed some development support. The Chair requested that a further report be submitted with more information about the proposed oversight group.

Resolved – That

1. the progress being made in carrying out the community engagement reform programme be noted;
2. the funding levels without major conditions for the following Groups as set out in Appendix 2: Bexley, Bromley, Camden, Croydon, Ealing, Enfield, Hammersmith and Fulham, Haringey, Harrow, Hillingdon, Islington, Kensington and Chelsea, Kingston, Lambeth, Lewisham, Richmond, Southwark, Sutton and Tower Hamlets be agreed;
3. the funding levels for Barnet, Brent, Havering, Hounslow, Newham, Waltham Forest, Wandsworth and Westminster be agreed, subject to further development support work being carried out
4. a separate development fund be agreed for those boroughs currently without a Community Engagement Group (Greenwich and Hackney) and for those where new structures and arrangements were urgently needed (Barking and Dagenham, Merton and Redbridge) as set out in Appendix 2 of the report;
5. the funding for the development of a new Pan-London body to replace the London Chairs Forum as outlined in Paragraph 34 and in Appendix 2 be agreed; and
6. the amount of £80,000 for special Community Engagement Projects as set out in Paragraphs 32 and 33 which will be allocated in consultation with the portfolio holder for Community Engagement and Citizen Focus be noted.

92. Protocol for handling exceptional cases in the provision of police advice and assistance to international agencies

(Agenda item 6)

This report set out a protocol for handling Section 26 exceptional cases in the provision of police advice and assistance to internal agencies and notifying the MPA on a regular basis. The Chief Executive and Clerk suggested that the first of the six monthly reports be submitted to the October meeting. Jennette Arnold referred to related work being carried out by the Police Advisory Board and suggested that there might be useful linkages to be made.

Resolved – That the protocol be adopted.

93. Report of the work of the Directorate of Legal Services

(Agenda item 7)

The Director of Legal Services reported to the Committee every six months on the work of his Directorate. This report provided an update since the last report in September 2006. Members commented that this was a useful, well-written document providing them with a useful update.

Resolved – That the report be received

94. Planning process

(Agenda item 8 and Agenda item 8a)

These reports sought agreement to the high level objectives, measures and targets that underpinned the strategic priorities for inclusion in the Policing London Plan 2007/08. The report was withdrawn from the agenda for the full Authority meeting on 22 February. A further version of the plan was produced following the agenda despatch. Copies were tabled at the meeting.

Richard Sumray pointed out that there were still some drafting issues to be resolved, e.g. the narrative relating to gangs, and stated that he would take these up outside the meeting. Members drew attention to the uncertainties that lay ahead in situations where boroughs would have to conform to more than one set of priorities and targets, especially when those from the Local Area Agreement came with monies attached. It was agreed that the letter referred to in paragraph 11 of item 8a should also involve Government of London.

Resolved – That

1. the objectives, measures and targets in relation to the strategic priorities be agreed;
2. the delivery plans and benefits in relation to the programmes of work being undertaken in relation to the other strategic priorities be noted;
3. the list of critical performance areas and targets for 2007/08 be agreed; and
4. it be noted that there were still some drafting issues to be resolved.

95. Governance arrangements for annual pay awards

(Agenda item 9)

This report outlined that it was appropriate to establish clear governance for dealing with the annual MPS pay round. A standard operating procedure was recommended. The Director of Human Resources indicated that in the proposed report to the in April Coordination and Policing Committee, the proposed pay awards for the following year would be too early in the year, but a report would be made later in the year when the appropriate information was available.

Rachel Whittaker reported that at the Finance Committee she had asked for an explanation of why nearly all the business groups consistently underspend their pay budget.

Resolved – That the standard operating procedure for governance arrangements of annual police officer and police staff pay awards, noting the changes in timings, agreed and any other aspects which have cost implications be agreed.

96. Any other urgent business

(Agenda item 10)

Approval for member overseas visit

A supplementary report was circulated following the agenda despatch that advised the Committee that the MPS has invited Richard Sumray, MPA lead member for Olympic issues, to visit the Caribbean to support CO1 Central Operations in connection with the forthcoming Cricket World Cup 2007. Members commented that reports of this kind should give information about the cost of the event and present options for member involvement.

Resolved - That approval be given to Richard Sumray travelling to Barbados from 10 to 12 April 2007 to support CO1 Central Operations to learn from the host’s experiences in staging a world-sporting event and translating these experiences into learning opportunities for 2012 Olympics planning

97. Exclusion of press and public

(Agenda item 16)

Resolved - That the press and public be asked to leave the meeting during discussion of the remaining items of business because exempt information as defined in Schedule 12a to the Local Government Act 1972 as amended is likely to be made known.

Summary of decisions made on exempt items

Minute 98 Agenda item 12 - The vehicle recovery and examination service response to the Transport for London’s vehicle removal and storage tender
Approval was given to the submission of a tender to Transport for London to cover the south zone only.

Minute 99 Agenda item 13 – PFI refinancing
It was agreed not to proceed with a restructuring proposal and carry out conventional re-financing for the Gravesend and South East London PFIs.

Minute 100 Agenda item 14 – MPS review of non sanction detections
The report was noted.

Minute 101 Agenda item - Minutes – 1 February 2007 (Part 2)
The minutes were agreed as a correct record subject to one amendment.

Minute 102 Agenda item 20 – Minutes of the Remuneration Sub-Committee (Part 2) 19 January 2007
The minutes were noted.

Minute 103 supplementary agenda item 21 - Approval of compensation
The recommendation was adopted.

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