Contents
Report 19 of the 15 May 01 meeting of the Finance, Planning and Best Value Committee and describes a formal competitive tendering exercise for a replacement stationery contract and recommendation for the award of contract.
Warning: This is archived material and may be out of date. The Metropolitan Police Authority has been replaced by the Mayor's Office for Policing and Crime (MOPC).
See the MOPC website for further information.
Supply and delivery of stationery, desk top consumables and copier paper
Report: 19
Date: 15 May 2001
By: Commissioner
Summary
This report describes a formal competitive tendering exercise for a replacement stationery contract and recommendation for the award of contract.
A. Recommendation
That the Committee consider the recommendation for the award of a contract for stationery, desk top consumables and copier paper for a period of three years with a possible two year extension.
B. Supporting information
Introduction
1. Metropolitan Police Authority (MPA) approval for a replacement stationery contract was given on 21 November 2000.
2. The scope of the contract covers 502 items of desk top stationery including office machinery (calculators etc), listing paper and copier paper.
3. The contract, when let, will run for three years with the provision to extend for a further two years. The estimated cost approved by the MPA was £1.8 million per annum, exclusive of VAT. Budget approval has been given for the total estimated cost.
Formal tender process
4. An OJEC advertisement was published and the expressions of interest were sifted against previously agreed criteria to identify suitable companies to receive invitations to tender.
5. The quality of many of the tenders submitted was poor and much time was spent in trying to obtain the missing information required if an objective comparison were to be made between the companies.
6. Although the clarification process has been lengthy it has enabled a clear view to emerge of the merits of the various tenderers and we are satisfied that in awarding the contract we will provide a reliable service for our customers as well as achieving substantial savings.
C. Financial implications
Financial details of the contract and recommendation to award are contained in a separate " exempt" report, to be considered in Part 2 of this meeting.
D. Background papers
None.
E. Contact details
The author of this report is Jeremy Spooncer, MPS Department of Procurement and Commercial Services.
For information contact:
MPA general: 020 7202 0202
Media enquiries: 020 7202 0217/18
Send an e-mail linking to this page
Feedback