Estate sub-committee

Report: 4
Date: 19 July 2001
By: Clerk

Summary

This report proposes the establishment of a formal sub-committee dealing with estates matters. It also informs the committee that the possibility of establishing a risk management sub-group will be considered by the Co-ordination & Urgency Committee at its September meeting.

A. Recommendations

1. That the committee agrees to the establishment of an Estates Sub-Committee and agrees or amends the terms of reference set out in paragraph 2 of this report.
2. That, subject to 1. above, the committee appoints the membership of this sub-committee, including the appointment of the Chair and Deputy Chair.

B. Supporting information

Estates sub-committee

1. At its June meeting, the committee agreed in principle to put the current Estates Sub-Group on a formal footing with delegated powers. It asked for draft terms of reference to be prepared for the current meeting.

2. The committee is asked to agree or amend the following proposed terms of reference:

"To discharge the responsibilities of the Finance, Planning and Best Value Committee on estate maters generally, including:

Strategy and estate management

• To consider and recommend to the Finance, Planning & Best Value Committee the annual Estates Strategy and other strategic estate plans and policies having regard to the Authority's corporate strategy and resource requirements.
• To make recommendations to the Finance Planning and Best Value Committee on the estates capital programme, the projects to be included and their respective priority.
• To monitor estates capital expenditure against the approved programme and to propose to the Finance Planning and Best Value Committee any modifications where approved budgets will be exceeded.
• To oversee generally the management and development of the MPA estate, including all approvals for contract action and design and planning matters for schemes within approved programmes.

Disposals and acquisitions

• To oversee and monitor the annual programme of disposals.
• Within the approved budget to agree individual sales, acquisitions or property related works already identified in the programme where these are outside the powers delegated to the officers.
• To agree the acquisition or disposal of properties not identified in the original estates capital programme provided the capital programme remains within the approved budget and any revenue implications can be met from within the Authority's approved budget."

3. The committee is also asked to agree the membership of the sub-committee. A minimum of five Members is suggested, which would give a quorum of three Members. The current membership of the Estates sub-group is Nicholas Long, Cecile Lothian and Rachel Whittaker, with Richard Barnes ex-officio. It is understood that Elizabeth Howlett and Jennette Arnold would be interested in becoming a member of the Sub-Committee.

In accordance with Standing Orders, the Authority's Chair and Deputy Chairs will be ex-officio members of the sub-committee (ie: they would not count towards the quorum or have voting rights unless appointed as a full member of the sub-committee).

Risk management sub-group

4. At the last meeting of the committee it was suggested that there might be value in establishing of an informal Member-level sub-group to address a number of issues related to risk management, including compensation cases. Because such cases can fall within the remit of either the Human Resources Committee or the Professional Standards & Performance Monitoring Committee it is felt more appropriate for this issue to be considered by the Co-ordination & Urgency Committee and a report has been commissioned for its September meeting.

C. Financial implications

There are no direct financial implications.

D. Background papers

None.

E. Contact details

The author of this report is Simon Vile.

For information contact:

MPA general: 020 7202 0202
Media enquiries: 020 7202 0217/18

Send an e-mail linking to this page

Feedback