Provision of self-user digital photocopiers

Report: 15
Date: 8 November 2001
By: Commissioner

Summary

This report outlines the requirements for the provision of self-user digital photocopiers.

A. Recommendations

1. Members are asked to note the contents of this report.
2. Members are asked to approve the request for tender action for a replacement contract in the linked exempt report.

B. Supporting information

1. A replacement contract needs to be set in place for the provision of self-user digital photocopiers. The requirement is for an estimated 1,100 machines on a rental basis inclusive of support and maintenance. The contract needs to be set in place to commence on the cessation of the current contract with a start date of 1 July 2002. The contract will be for three years with a possible extension of a further two years.

2. As this replacement contract has an estimated value over the EC threshold of £144,456 for the provision of services, an advertisement is placed in the official journal requesting expressions of interest. The expressions of interest are sifted and tenders issued to qualified companies. Tenders when received are opened under formal purchasing rules and are split for separate commercial and technical evaluations. The recommendation for award of contract will be placed before the committee in due course.

C. Financial implications

Financial details of the contract are contained in a separate exempt report, to be considered at this meeting.

D. Background papers

None.

E. Contact details

Report author: David Clissold, MPS Department of Procurement and Commercial Services.

For information contact:

MPA general: 020 7202 0202
Media enquiries: 020 7202 0217/18

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