Procurement of a duties management solution as part of the information strategy programme

Report: 13
Date: 24 October 2002
By: Commissioner

Summary

Approval is sought to place a notice in the Official Journal of the European Communities inviting expressions of interest in the provision of a Duties Management Solution as part of the Information Strategy Programme.

A. Recommendation

Members are asked to approve the publication of a contract note for procurement relating to the Duties Management Project.

B. Supporting information

1. The Information Strategy Programme Procurement Procedure calls for the publication of a contract note in the Official Journal of the European Communities (OJEC). This will allow the programme to get best value from the duties management solution procurement.

2. The MPS’ Information Strategy Programme (ISP) seeks to transform the information systems environment to deliver component-based solutions to improve MPS services. A Response Management Workstream has been established within the ISP to enhance the effectiveness of the MPS’ response-driven policing, particularly in relation to the implementation of the Command, Control, Communications and Information (C3i) project. A major customer for the system is C3i.

The Duties Management Project is part of response management and will seek to procure a solution to deal with improvements to resource management and resource deployment.

3. The Duties Management System solution will support the operational policing measure by supplying information on all staff and greatly reduce the amount of manual input required to populate the operational policing measure matrix. Information provided will include accurate and up-to-date information as to who is at work, who is not work and why, where they are working and as far as possible what they are doing. This will provide information essential to the MPS budget devolution project, the MPA and the Mayor of London.

4. Following publication of the note, a procurement procedure consistent with MPS standards and EU procurement law will be followed to identify a preferred solution. The DoI will then seek MPA approval for contract award via this committee.

C. Equality and diversity implications

1. MetDuties user requirements are still developing, however, at present it is not our intention to hold any ethnic or diversity information within the MetDuties database. It should be noted that MetDuties is aimed at duty planning and management it is not a personnel database. While it is intended that MetDuties will have access to the skills data held in the MetHR database it will not have access to personnel records.

2. The C3i/Airwave Change Management Team will be working in association with the appropriate representatives and associations once a draft set of MetDuties user requirements are available. This will ensure the staff associations are fully involved in the development of this project.

D. Financial implications

There are no financial implications at present. This report is concerned only with the approval of the publication of the contract note in the OJEC.

The Duties Management System is being developed within the Information Strategy Programme. The Duties management Project is to be funded from within existing DoI budget allocations in the Information Programme Group - Information Strategy, Response Management.

E. Background papers

Official Journal Contract Note.

F. Contact details

Report author: Ailsa Beaton, Director of Information, MPS.

For more information contact:

MPA general: 020 7202 0202
Media enquiries: 020 7202 0217/18

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