Efficiency and Effectiveness Review Programme

Report: 10
Date: 20 November 2003
By: Treasurer

Summary

This report briefly updates members on progress in the Efficiency and Effectiveness programme.

A. Recommendation

That members note the progress on the Efficiency and Effectiveness review programme.

B. Supporting information

Sharing good practice

1. The Board met on 15 October and considered the business case presented by Accenture (a copy is available for Members in the Members’ Room) which outlined three main objectives

• To build executive support
• To demonstrate the benefits of a SGP capability and
• To design a low cost implementation plan.

The Board agreed the business case subject to it being linked to the reorganisation currently being undertaken for DCC2 (Police Reform Team). The Project Board emphasised the need for stakeholders to feed into the reorganisation proposals. The Board also requested that Commander Bryan bring forward a proposal for the use of one-off resources to further the implementation of the SBP proposal, to be met from the Efficiency and Effectiveness budget.

Procurement review

2. The Board received a report from the Director of Procurement on progress of the review. An interim manager was in place and the focus was now on delivering ‘category management’ (movement to procurement specialists who know their market and customers) structure and delivering the category management toolkit. This process is still in the implementation phase.

Tranche 1 and 2 review updates

3. The Board received updates on Tranche 1 and 2 reviews. Progress made was noted and further work requested from the Joint working Group focussing on the IT review, in particular to review the benefits matrix, feeding back to the next meeting on any exceptional items. The Board also wished to review the evidence around efficiency gains in conjunction with the MPS before the New Year.

Further work

4. The Board discussed further work for the balance of the 2003/04 Programme. Possible review areas discussed were: options to avoid rising costs around free rail travel, asset management planning and performance management.

C. Equality and diversity implications

None specifically identified although the successful implementation of many of Accenture’s recommendations, particularly in HR, requires the best principles in this field to be adopted.

D. Financial implications

Budget provision of £1 million has been made in the 2003-04 MPA budget to fund Tranche 3 of the 3-year efficiency and effectiveness programme. It has been agreed to vire one-off transfers of £400,000 to the Deputy Commissioner’s Command to assist the funding of the Step Change Programme and £100,000 to the MPS Procurement Department. Budget provision for 2004/05 has been deleted.

E. Background papers

None

F. Contact details

Report author: Ken Hunt, Deputy Treasurer, MPA.

For more information contact:

MPA general: 020 7202 0202
Media enquiries: 020 7202 0217/18

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