Routine contracts programme

Report: 09
Date: 20 January 2005
By: Commissioner

Summary

This report sets out the latest version of the Routine Contracts Programme, which provides members with detail on the contracts above £1m that the MPS wishes to let over the next twelve months on a rolling programme as well as details of those contracts let since the last report. The programme only covers the known routine renewals and not the emergent requirements that will still be dealt with under the current system and brought to Committee where required.

A. Recommendation

That members note the latest version of the Routine Contracts Programme, acceptance of which, constitutes authority to place OJEU advertisements where appropriate.

B. Supporting information

1. A report, recommending the presentation of a Routine Contracts Programme on a quarterly basis to afford members the opportunity to have sight of contracting activity at a much earlier stage in the process, was presented to the Finance Committee on 10 April 2003 and was approved.

2. The latest version of the Routine Contracts Programme is show in the exempt Appendix 1 and is in two parts. Part A shows the current 12-month rolling programme for the period November 2004 to October 2005 for known contracts that need re-tendering or reviewing in order to take up an extension option. Detail is shown on those over £1m. Contracts over £5m are shown in bold, papers for these contracts are to be submitted to RAC / MPA (ideally) 3 months before award date. An indication of the number of new contract requirements identified under £1m in value is shown in the comments below each month. Contracts of £1m or below are not listed separately. Part B provides a summary of contracts let or extended during the preceding 3 months covering the period August 2004 to October 2005. The contracts in the programme are for goods and services of a routine nature for which there is an ongoing requirement.

3. Within part A of the linked exempt Appendix 1 reference is made to other police forces. Procurement Services intend to work with Greater Manchester Police who are also seeking to renew their fuel contract; they are also working with South Wales Police in identifying a revised warrant system.

4. The Routine Contracts Programme will continue to be presented to members on a quarterly basis

5. The data presented is correct as of end October, it has not been updated to present November contracts awarded. The November data will be presented within the next Routine Contracts Programme report. Additionally Procurement Services will be entering into discussion with the MPA Treasurer as to how best to provide more relevant information for the benefit of members.

C. Equality and diversity implications

The suppliers have been assessed prior to being included on the framework agreement and they all comply with relevant EU legislation. Where appropriate it will be the responsibility of user departments to ensure that the MPS Equality and Diversity policies are adhered to whenever engaging staff from any of the providers.

D. Financial implications

There are no financial implications arising from the issues in this report, as members will be requested to approve the award of those contracts above the Commissioner’s delegated authority level.

E. Background papers

None

F. Legal implications

1. Procurement Services can confirm compliance with procurement regulations and all relevant EU and UK Government Directives.

2. Procurement Services can confirm that all contracts are within the powers of the Authority.

3. For those items denoted in Part A, the contract and terms & conditions are still subject to negotiations, but the draft contracts reflect the standard MPA terms and conditions. For those in Part B, terms and conditions have been agreed.

G. Contact details

Report author: Anthony Doyle Acting Director of Procurement Services

For more information contact:

MPA general: 020 7202 0202
Media enquiries: 020 7202 0217/18

Send an e-mail linking to this page

Feedback