Routine Contracts Programme

Report: 12
Linked to exempt item 15
Date: 18 October 2007
By: Director of Strategic Finance on behalf of the Commissioner

Summary

This report sets out the latest version of the Routine Contracts Programme, which provides members with detail on the contracts above £1m that the MPS wishes to let over the next twelve months on a rolling programme as well as details of those contracts let since the last report. The programme only covers the known routine renewals and not the emergent requirements that will continue to be dealt with under the current arrangements and brought to Committee where required.

A. Recommendations

That

1. members note the report; and
2. approve of the latest version of Routine Contracts Programme is sought and authorisation to place OJEU advertisements where appropriate.

B. Supporting information

1. Members of the MPA have previously agreed the presentation of a Routine Contracts Programme on a quarterly basis to afford them the opportunity to have sight of contracting activity at a much earlier stage in the process. The last report was presented to MPA Finance Committee on 5 July 2007.

2. The latest version of Routine Contracts Programme is shown in exempt Appendix 1 and is in two parts. Part A shows the current 12-month rolling programme for the period September 2007 to August 2008 for known contracts that need re-tendering or reviewing in order to take up an extension option. Detail is shown on those over £1m. Contracts over £5m are shown in bold, papers for these contracts are to be submitted to MPA (ideally) 3 months before award date. An indication of the number of new contract requirements identified under £1m in value is shown in the comments below each month. Contracts of £1m or below are not listed separately. Part B provides a summary of contracts let or extended during the preceding three months covering the period June 2007 to August 2007. The contracts in the programme are for goods and services of a routine nature for which there is an ongoing requirement.

3. The Routine Contracts Programme will continue to be presented to members on a quarterly basis. The next update will be issued in January 2008 to the Finance Committee.

Abbreviations

EDRM

Electronic Document and Records Management

MoPI 

Management of Policing Information

MPA

Metropolitan Police Authority

MPS

Metropolitan Police Service

OJEU

Official Journal of the European Union

 C. Race and equality impact

The suppliers have been assessed prior to being included on the framework agreement and they all comply with relevant EU legislation. It will be the responsibility of user departments to ensure that the MPS equality and diversity policies are adhered to whenever engaging staff from any of the providers.

D. Financial implications

There are no additional financial implications arising from the issues in this report, as members will be requested to approve the award of those contracts above the Commissioner’s delegated authority level. All contracts set out in the report are contained within the budget.

E. Legal implications

1. Procurement Services can confirm that the contracts set out in the Appendix comply with MPA procurement regulations and all relevant EU and UK Government Directives.

2. Procurement Services can confirm that these contracts are within the powers of the Authority.

3. For those items denoted in Part A, the contract and terms and conditions are still subject to negotiations, but the draft contracts reflect the standard MPA terms and conditions. For those in Part B, terms and conditions have been agreed.

F. Background papers

• None

G. Contact details

Report author: Anthony Doyle, Director of Procurement Services

For more information contact:

MPA general: 020 7202 0202
Media enquiries: 020 7202 0217/18

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