Contents
Report 16 of the 19 Apr 01 meeting of the Human Resources Committee and sets out expenditure by the MPA Support Organisation to the end of February 2001.
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MPA support organisation - budget monitor
Report: 16
Date: 19 April 2001
By: Treasurer
Summary
This report sets out expenditure by the MPA Support Organisation to the end of February 2001 together with the forecast out-turn to the end of March 2001.
A . Recommendation
Members note the report.
B. Supporting information
1. This report sets out budget monitoring information in respect of the MPA Support Organisation Budget to the end of February 2001 (Appendix 1). The information presented here has been reconciled to MetFin (the financial information system used by the MPS), which has necessitated a continuation of the processes outlined in the last monitoring report to this Committee on 18 January 2001.
2. At that time, the forecast was of a marginal underspend against the budget for 2000/01 of £4,339, taking into the account the £50,000 applied from reserves to offset set-up costs. The current forecast out turn (Appendix 2) is an overspend of £39,738 (1.6 per cent). The variations in forecast are set out in the table below.
| Prior £ |
Current £ |
+/- £ |
|
|---|---|---|---|
| Staffing Costs | 1,280,669 | 1,304,481 | 23,812 |
| Members Allowances | 93,500 | 90,093 | -3,407 |
| Recruitment | 160,873 | 176,622 | 15,749 |
| Training | 34,397 | 32,780 | -1,617 |
| Membership Subs | 41,726 | 41,725 | -1 |
| Consultants | 121,354 | 137,482 | 16,128 |
| Meetings | 48,555 | 46,605 | -1,950 |
| Public Relations | 66,000 | 47,692 | -18,308 |
| Office Supplies etc | 153,816 | 161,465 | 7,649 |
| IS/IT | 284,048 | 290,221 | 6,173 |
| Telephony | 16,723 | 14,719 | -2,004 |
| Accommodation | 204,000 | 205,853 | 1,853 |
| Sub Total | 2,505,661 | 2,549,738 | 44,077 |
| Reserve | 50,000 | 50,000 | 0 |
| Grand Total | 2,455,661 | 2,499,738 | 44,077 |
3. The significant variations in forecast out turn are:
- Staffing costs – where it is now forecast that spending will be in line with the budget;
- Recruitment – reflecting the increased activity in this area;
- Consultants – reflecting the requirement for specialist external expertise in particular areas;
- Office supplies - including an unanticipated recharge from the GLA in respect of postal charges of £10,000;
- IS/IT – including the upgrade to Microsoft Exchange at a cost of £11,500.
4. This is a provisional forecast and this Committee will be informed of the final out turn once the accounts closure process has been completed. The £50,000 from reserves to offset set-up costs arising in the first year is a provisional sum. The Treasurer is of the view that there are further costs that can be legitimately categorised as set-up costs. For that reason, the Treasurer, as part of the process of closure of the accounts, intends to undertake a review of the adequacy of the amount applied from reserves against set-up costs.
C. Financial implications
The current forecast is of an overspend of £39,738 (1.6 per cent). However, the Treasurer intends to review the amount provided from reserves towards first year set-up costs. It is anticipated that this will bring expenditure back in line with the budget.
D. Contact details
The author of this report is Colin Balkman, MPS.
For information contact:
MPA general: 020 7202 0202
Media enquiries: 020 7202 0217/18
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