Policing and performance plan 2003/04

Report: 8
Date: 22 July 2002
By: Commissioner

Summary

This report gives a brief background and provides a summary of the current position in the development of the 2003/04 Policing and Performance Plan. The arrangements for the future role of the Planning Panel will be discussed as a separate agenda item.

A. Recommendations

Members are asked to note the progress on developing the plan since they approved the framework and timetable at the full authority meeting on 23 May.

B. Supporting information

1. At the full Authority meeting on 23 May 2002, Members agreed a framework and timetable for the production of the 2003/04 plan and recognised that the development of bottom up planning, consultation and the link with budgetary arrangements as the key issues. This report outlines the current position on how these issues are being progressed.

2. At the Planning Panel meeting on 20 June 2002, the MPS proposed a revised overview timetable to Members, which incorporated a revised date for the MPS Management Board seminar that is now scheduled for 17 September 2002. This is attached at Appendix 1.

3. At that meeting the MPS also circulated a proposed timetable for deciding the 2003/04 priorities, attached at Appendix 2. This builds on the overview timetable and provides more detail on the sequence of events, and the key decision points that need to be in place, to meet the timetable for the production of the plan. It also incorporates the period for development and launch of the National Policing Plan in November 2002.

4. Borough Commanders and other business groups within the MPS have had sight of the proposed timetable for the setting of corporate priorities to facilitate their planning timetables, take account of their views and enable a more co-ordinated approach across the organisation.

Bottom up planning

5. The Chair of the Authority, Toby Harris met with the borough commanders after the May 2002 full Authority meeting to discuss a number of issues, including the future look of corporate plans and targets, and the link with locally published plans.

6. Following on from that session Corporate Planning Group invited a selection of borough commanders, together with representatives from support departments including Specialist Operations, to form an informal working group. The purpose of this group is to address the issues raised during the 2002/03 planning process, and help to develop a co-ordinated process for 200/04.

7. The working group met for the first time on 27 June 2002 and were asked to consider the key messages coming out of the session between Toby Harris and the borough commanders, namely;

• The relationship between crime and disorder strategies and the corporate plan
• The development of bespoke target setting, and
• The allocation of budgets, resources and their link to planning

8. The Planning Panel requested that feedback from BOCU commanders and other senior managers should be considered by Co-ordination and Policing Committee (COP) on 19 July 2002. COP Committee is being asked to approve further moves towards a bottom-up planning process and PPR Committee will be given a verbal update of that discussion.

Consultation

8. A report detailing the consultation process for the 2003/04 plan was submitted to the Consultation Committee meeting on 4 July (see Internal links), including a report on the launch of the online consultation facility and the start of this year’s Public Attitude Survey

Link with budgetary arrangements

9. Discussions are taking place within the MPS between Corporate Planning Group and the Finance Directorate to bring closer links between the two planning cycles. Items under discussion include;

• The publication of the medium term financial projection (MTFP) – a paper goes before Finance Committee on 11 July. This will include proposals for the volume of police officer growth and budgetary arrangements for corporate projects not currently funded
• The implementation of the budget setting process for 2003/04 – this builds on the MTFP. Finance Department, in liaison with Corporate Planning Group, will ensure that budget submissions from business groups set out how resources will be directed towards supporting corporate objectives, building on The Budget Book 2002/03 (see below)
• The 2002 Spending Review – the budget build process will need to take into consideration the out come of the review due to be announced in July
• The process for scrutinising growth bids by different parts of the organisation – preliminary growth bids have been exemplified to Management Board members and will continue to be scrutinised during the course of the budget setting process
• Dialogue with the Mayor and the GLA – this will be ongoing throughout the budget setting process
• The MPA/MPS budget book – this demonstrates that the activities attributed to each business group align with those set out in the relevant business plan, and that appropriate resources are directed towards the corporate objectives. This will continue to be developed for the 2003/04 budget
• Updating the finance timeline previously submitted to the Full Authority – as events unfold

The ‘Safest City’

10. A revised draft of the longer term plan has been produced and was discussed at the Planning Panel on 8 July. Further details are given in a separate paper entitled ‘update on MPA/MPS corporate strategy’.

The ‘Joint Annual Report’

11. The first meeting of the joint MPA/MPS editorial board was held on 13 June. It was agreed that the format for the document, scheduled to be published in September, would run along similar lines to last year. The MPS is currently collating suitable material from BOCUs and support departments and a draft document will be produced, in accordance with the agreed timetable.

C. Financial implications

There are no direct financial implications from this paper but there will be resource allocation issues to consider in due course.

D. Background papers

None.

E. Contact details

Report author: John Zlotnicki, MPS.

For information contact:

MPA general: 020 7202 0202
Media enquiries: 020 7202 0217/18

Appendix 1 and 2

Appendix 1 and 2: are available in hard copy only, from MPA CLAMS.

MPA CLAMS: 020 7202 0181/3

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