Agenda

Resources and Productivity Sub-committee
5 July 2010
2 00 p.m.
10 Dean Farrar Street, London SW1H 0NY

Part 1

Items to be considered while the press and public are present

1. Apologies for absence
2. To receive any declarations of interests from members of the Committee.
   In accordance with the MPA Code of Conduct, Members must declare any personal interests they have in any item on the agenda or as they arise during the course of the meeting. Members must orally indicate to which item their interest relates.
   This includes any interests arising from gifts or hospitality received since [28 June 2007], or if appointed after [the date as before], from the date of appointment, which are not at the time of this meeting reflected on the Authority’s register of gifts and hospitality.
   If you have a personal interest you must also consider whether or not that interest is a prejudicial personal interest and take the necessary action. When considering whether or not you have a declarable interest, you should consult paragraphs 8-12 of the Code.
   • Advice to members:
     • Although you should consult part 2 of the Code, a personal interest is, generally, one that affects you (individually or a person/body/organisation you have a close connection with) more than other people in London in respect of the item of business under consideration at the meeting. If a member of the public, knowing all the relevant facts, would view your personal interest in the item being considered as so great that it is likely to prejudice your judgement of the public interest, then you have a prejudicial personal interest.
     • The Code of Conduct also specifically requires you, where considering a matter which relates to or is likely to affect a person from whom you have received a gift or hospitality with an estimated value of at least £25 within the previous three years (effective from [date as before], or if appointed after [date as before] from the date appointment to the MPA), to disclose the existence and nature of that interest at any meeting of the Authority which you attend at which that business is considered.
     • The obligation to declare any gift or hospitality at a meeting as a personal interest is discharged, such to the provision set out below, by registering gifts and hospitality received on the Authority’s on-line database. The on-line database may be viewed here www.mpa.gov.uk/publications/members
     • If any gift or hospitality received by you is not set out on the on-line database at the time of the meeting, and under consideration is a matter which relates to or is likely to affect a person from whom you have received a gift or hospitality with an estimated value of at least £25, you are required to disclose these at the meeting, either at agenda item 2 or when the interest becomes apparent.
     • It is for you to decide, in light of the particular circumstances, whether an interest arising from the receipt of a gift or hospitality is also a prejudicial personal interest. Where receipt of a gift or hospitality does give rise to a prejudicial interest you must withdraw from the room and not seek to improperly influence any relevant decision.
   • Consequences:
     • If you have a personal interest you must declare the interest but can stay, speak and vote. If you have a prejudicial personal interest you must declare the interest, you cannot speak or vote on the item and must leave the room.
3. Appointment of Chair and Vice Chair (to be ratified by the Finance and Resources Committee on 15 July)
4. Minutes: 10 June 2010 (Part 1)
5. Capital programme –quarterly monitoring 2009/10 Q4
   Regular update regarding the quarterly monitoring for the year 2009/10 quarter 4.
6. Overtime report
   Provides analysis on overtime paid to Police Officers, Police Staff and Police Community Support Officers during the year to 31 March 2010.
7. Independent Review of MPS IS/IT strategy –action plan
   Advises the Sub Committee of the action plan to take forward the recommendations of the NPIA independent review of the MPS ICT Strategy
8. Requests for contract action –management information
   Sets out the summary of requests for contract action received in Procurement Services within the last quarter (January 2010 - March 2010), with a particular focus on the requests that fall under the remit of Single Tender Actions (STA).
9. No report
10. Routine Contracts
    Sets out the latest version of the contracts programme and requests authorisation to place OJEU advertisements
11. Exclusion of Press and Public
    To resolve that the press and public be asked to leave the meeting during discussion of the remaining items of business because exempt information as defined in Schedule 12a to the Local Government Act 1972 as amended is likely to be made known.

Please note that members of the press and public must leave the meeting at this point

Part 2

Items to be considered after the exclusion of the press and public

12. Exempt appendices to overtime report
    Exempt appendices to agenda item 6
13. Exempt appendix to requests for contract action –management information
    Exempt appendix to agenda item 8
14. Forensic Services contract for drugs services
    Seeks approval to award a contract for Forensic Service Drug Services
15. Routine Contracts
    Exempt appendix to agenda item 10
16. Provision of a corporate print management solution
    Seeks approval to award a contract for a corporate print management solution
17. Value for Money Profiles update
    This report provides an update on progress following the recent ‘value for money’ report produced by HMIC
18. Minutes: 10 June 2010 (Part 2)

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