Corporate Governance Committee work programme

Report: 5
Date: 14 June 2010
By: Chief Executive

Summary

This report outlines the work plan by which the Corporate Governance Committee will fulfil its role as agreed in its terms of reference.

A. Recommendation

That the Corporate Governance Committee:

1. agrees the proposed work programme; and
2. agrees to retain the equality objective for the Committee as set out in Section C of the report.

B. Supporting information

1. The Corporate Governance Committee terms of reference are set out at Appendix 1.

2. The proposed work plan for the Corporate Governance Committee for September 2010 to June 2011 is set out in the table below:

Monday 13 September 2010 2.00 pm

Assurance Matters

• Directorate of Audit, Risk and Assurance (DARA) quarterly progress report
• Outstanding high-risk DARA recommendations
• Annual Governance Statement – quarterly update
• Audit Commission quarterly progress report
• Audit Commission Annual Governance Report 2009/10
• Progress in implementing recommendations – Police Use of Resources (PURE) 2008/09
• H&S approach to Corporate Manslaughter
• External Audit of MPS and MPA health and safety

Corporate Governance Framework

• MPS Corporate Governance Framework Update
• MPS Risk Management Update
• MPA Risk Management Update
• Update on MPS health and safety performance
• Fraud Prevention Strategy
• Implementing Financial Reporting Standards Update

Thursday 2 December 2010 2.00 pm

Assurance Matters

• Directorate of Audit, Risk and Assurance (DARA) quarterly progress report
• Outstanding high-risk DARA recommendations
• Annual Governance Statement – quarterly update
• Updated DARA Strategy
• Audit Commission quarterly progress report
• Audit Commission Annual Letter 2009/10

Corporate Governance Framework

• MPS Corporate Governance Framework Update
• MPS Risk Management Update
• MPA Risk Management Update
• Update on MPS health and safety performance
• H&S Update on assault study
• Update on training accident study
• Assessment and Management of Key Financial Risks
• Implementing Financial Reporting Standards – update

Thursday 10 March 2011 2.00pm

Assurance Matters

• Directorate of Audit, Risk and Assurance (DARA) quarterly progress report
• Outstanding high-risk DARA recommendations
• Annual Governance Statement – quarterly update
• Audit Commission quarterly progress report
• Audit Commission Annual Plan and Fee 2011/12
• DARA Annual Plan 2011/12
• Progress in Implementing recommendations – Police Use of Resources (PURE)

Corporate Governance Framework

• MPS Corporate Governance Framework Update
• MPS Risk Management Update
• MPA Risk Management Update
• Update on MPS health and safety performance
• Update on Police Officer vehicle related accidents to and from work
• Implementing Financial Reporting Standards – update

Thursday 16 June 2011 10.00 am

Assurance Matters

• Draft Director of Audit, Risk and Assurance Audit Report 2010/11
• DARA quarterly progress report
• Outstanding high-risk DARA recommendations
• Audit Commission quarterly progress report
• Health and Safety Assurance 2010-11

Corporate Governance Framework

• MPS Corporate Governance Framework Update
• Implementing Financial Reporting Standards- update
• Statement of accounts for year end March 2010
• Annual Governance Statement 2010/11
• Update on MPS health and safety performance
• Update on work with HSE on shift work and fatigue
• MPS Risk Management
• MPA Risk Management

Other

• Appointment of co-opted members
• Corporate Governance Committee work plan

3. Other agenda items relating to governance, risk management and internal control will be added as necessary during the year.

C. Race and equality impact

There are no direct equality and diversity implications arising from this report. However, reports provided to Corporate Governance Committee, which include data on staff/officers of the Service or Londoners as a whole, provide a breakdown of all relevant equalities information.

D. Financial implications

There are no direct financial implications arising from this report.

E. Legal implications

None given.

F. Background papers

None

G. Contact details

Report author: Julie Norgrove, MPA Director of Audit, Risk and Assurance

For information contact:

MPA general: 020 7202 0202
Media enquiries: 020 7202 0217/18

Appendix 1: Corporate Governance Committee Terms of Reference

The Committee is responsible for enhancing public trust and confidence in the governance of the MPA and the MPS, which is achieved by:

• providing independent assurance on the adequacy of the risk management framework and the internal control environment
• independent scrutiny of the organisation’s financial and non-financial performance to the extent that it affects the MPA and MPS exposure to risks and weakens the control environment
• overseeing the financial reporting process

Internal Control Environment

1. To satisfy itself as to the effectiveness of the internal control system in operation within the MPA and MPS.

2. To consider and approve an annual governance statement for publication with the Authority’s annual accounts, together with associated action plans for addressing areas of improvement.

Internal Audit

3. To advise the Authority on the appropriate arrangements for internal audit and approve the MPA Internal Audit Strategy

4. To approve the Internal Audit Annual Programme

5. To oversee the provision of an adequate and effective internal audit; to receive progress reports on the internal audit work plan and to ensure appropriate action is taken, particularly in areas of high risk.

6. To consider the Director of Audit, Risk and Assurance Report and annual opinion on the internal control environment; ensuring appropriate action is taken to address any areas for improvement.

7. To review the Authority’s policies on fraud, irregularity and corruption and to monitor the effectiveness of such policies.

External Audit

8. To advise the Authority on the appointment of external auditors.

9. To approve external audit programme and associated fees.

10. To review the external auditor’s Annual Governance Report and any other reports and to report on these to the Authority as appropriate, including the implementation of agreed recommendations.

11. To review the Authority’s annual accounts and to make recommendations as appropriate to the Authority.

12. To consider significant accounting policies and any changes to them.

Inspection

13. To consider HMIC and any internal inspection report that may highlight MPA or MPS exposure to risks which may lead to weakening the control environment.

Corporate Risk Management

14. To consider the financial risks to which the Authority is exposed and to approve measures to reduce or eliminate them or to insure against them.

15. To approve the corporate risk management strategy and framework; ensuring that appropriate systems are in place for assessing and managing key risks to the Authority and the Service.

16. To consider proposed corporate programmes of risk management activity and receive reports monitoring progress, including business continuity and disaster recovery.

Safety and Health and Occupational Health

17. To agree the MPS priorities for safety and health and its strategy.

18. Oversight of the MPS’s occupational health strategies and their relationship with safety and health issues.

19. To satisfy itself, on behalf of the MPA, that the MPS discharges its legal duties in relation to health and safety matters with particular regard to the safety, health and welfare of police officers and police staff, people in the care and custody of the MPS, and all members of the public on police premises or property.

20. To satisfy itself, on behalf of the MPA, that the MPS and MPA has in place appropriate health and safety, management systems, arrangements and procedures both to meet legal requirements and to assess and control risks and if required to report annually to the full Authority on performance and compliance.

21. To review, and exceptionally to request, the carrying out of audits and reviews of health and safety management systems, policies, arrangements and procedures, as necessary, and to review progress with the implementation of recommendations arising from such audits.

22. To provide a conduit for the expression of health and safety concerns.

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