Minutes

Minutes of the meeting of the Finance and Resources Committee held on 19 November 2009 at 10 Dean Farrar Street, London, SW1H 0NY.

Present

Members

• Steve O’Connell (Chairman)
• Reshard Auladin
• John Biggs
• Faith Boardman (Vice Chairman)
• Chris Boothman
• Dee Doocey
• Graham Speed

MPA officers

• Catherine Crawford (Chief Executive)
• Annabel Adams (Acting Treasurer)
• John Crompton (Committee Services)

MPS officers

• Jane Bond (Acting Director of Property Services)
• Kim Bridges (Human Resources)
• Anthony Doyle (Director of Procurement Services)
• Chris Hill (Human Resources)
• Paul James (Director of Finance Services)
• Paul Madge (Director of HR Operations)
• Anne McMeel (Director of Resources)

58. Apologies for absence

(Agenda item 1)

Apologies for absence were received from Cindy Butts and Kit Malthouse.

59. Declarations of interests

(Agenda item 2)

No declarations were made.

60. Minutes of the meeting held on 22 October 2009 (Part 1)

(Agenda item 3)

Resolved – That the minutes of the meeting of the Committee held on 22 October 2009 be agreed and signed as a correct record.

The Chairman welcomed Chris Boothman to his first meeting of the Committee.

61. Sub-Committees -Appointments

(Agenda item 4)

A report was submitted which invited members to confirm appointments to the Sub-Committees.

The Chairman said that he would encourage any members who wished to serve on the Sub-Committee to speak to its Chairman.

Resolved – That.

1. the nomination of Faith Boardman and Graham Speed as Chairman and Vice-Chairman of the Resources and Productivity Sub-Committee be ratified; and
2. the membership of the Estates Strategy Plan be confirmed as set out in the report and Graham Speed be appointed as the Chairman.

62. Business considered by the Sub-Committees

(Agenda item 5)

A report was submitted which contained a summary of the business considered by the sub committees since the last meeting of the Finance and Resources Committee.

Resolved – That the report be noted.

63. Revenue and Capital Budget Monitoring 2009/10 – Period 6

(Agenda item 6)

This report provided an update on the revenue and capital budget monitoring position for 2009/10 at period 6 (to the end of September). The revenue budget is forecast to overspend by £16.6m (approximately 0.5% of budget). The capital programme as at the end of September) shows year to date total expenditure of £55.5m. This total represents 23.7% of the revised annual budget of £234.2m. The forecast for the year of £214m is £20.2m below the revised annual budget.

Dee Doocey asked whether information could be provided on the number of officers on off-pay or reduced pay referred to in paragraph 27. It was agreed that this information would be included in a future monitoring report.

Resolved – That

1. the year to date and forecast position for revenue and capital budgets and the revenue budget movements detailed in paragraph 47 be noted; and
2. The changes to capital budgets and the capital financing plan as set out in paragraphs 53 to 61 be approved.

64. Estates update paper

(Agenda item 7)

A report was submitted which updated members with regard to estate issues

and areas of responsibility covered by Property Services.

The Acting Director of Property Services reported on the auction referred to in paragraph 12. All 15 properties had been sold for a total sum of £4.6M.

Responding to a point from the Chairman, members confirmed that the updated paper was of value and contained an appropriate level of detail, In future, the report could be submitted on a quarterly basis.

Resolved – That the report be noted and further update reports be submitted on a quarterly basis.

65. Exclusion of press and public

(Agenda item 8)

Resolved - That under section 100A(4) of the Local Government Act 1972 the press and public be excluded from the meeting for the following items of business on the grounds that they involved disclosure of exempt information as detailed in paragraph 3 of Schedule 12A to the above Act.

Summary of decisions made on exempt items

66 Exempt appendices to Estates Update Paper

(Agenda item 9)

The information was noted.

67. New Scotland Yard –Accommodation update and post acquisition report

(Agenda item 10)

The information was noted

68. Exempt business considered by the Resources and Productivity Sub-Committee

(Agenda item 11)

The information was noted

69. Residential Estate Strategy –Disposal Of Properties

(Agenda item 12)

The report was noted

70. MPA Accommodation

(Agenda item 13)

Recommendations relating to the future accommodation requirements for the MPA were agreed.

71. Transforming HR

(Agenda item 14)

Recommendations relating to the introduction of THR were adopted.

72. Minutes of the meeting held on 17 September 2009 (part 2)

(Agenda item 15)

Agreed and signed as a correct record.

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