MPA calendar of meetings 2003/04

Report: 16
Date: 27 February 2003
By: Clerk

Summary

Following initial consideration by members at the Co-ordination and Policing Committee at its meeting on 7 February 2003, this reports proposes the MPA calendar of meetings for its formal meetings for 2003/04.

A. Recommendation

That

1. the calendar of meetings for 2003/04 up to April 2004 given at Appendix 1 to the report be approved;
2. following confirmation of the election arrangements for GLA elections in 2004, a report be presented to a future meeting of the Authority with committee dates for May and June 2004.

B. Supporting information

1. Each year members are asked to approve the calendar of meetings of the Authority and its committees for the forthcoming year.

2. Members have previously agreed that Thursday afternoons should continue to be allocated for MPA meetings to minimise meeting clashes with the Greater London Authority (GLA) and other functional bodies. The draft calendar of dates of committee meetings for 2003/04, which is attached as Appendix 1, also tries to take account of members’ existing commitments and possible travelling difficulties on some of the proposed dates. Members have also previously agreed that where a Thursday was not available, meetings should, where possible, be programmed into the calendar for Mondays or Fridays.

3. The current arrangement for the Co-ordination and Policing Committee is for a formal meeting, followed by an informal lunchtime briefing, with the Committee meeting twice a month at the beginning and end of the month, where possible.

4. As part of an extensive consultation process, officers have discussed the proposed calendar with colleagues at the GLA, other functional bodies, the MPS, current chairs of committees and leading officers within the MPA, and have attempted to incorporate any views into the proposed calendar.

5. A draft copy of the calendar was presented to the Co-ordination and Poling Committee on 7 February 2003. Members requested that further consideration be given to the dates for the Finance Committee so that they take account of the timings of the production of budget monitoring information.

6. Following further consultation with the Treasurer, it has been agreed that a Finance Committee meeting should be included in July 2003, with the proposal that this be held on 10 July 2003 at 10.00 a.m. (Planning, Performance and Review Committee will held later that day at 2.00 p.m.) One further amendment to the proposed Finance Committee dates was to move the meeting proposed for 18 September 2003, to Monday, 22 September 2003 at 2.00 p.m.

7. Some members suggested that further consideration should be given to some MPA meetings being held during the evening, although it was noted that this had not been supported by members during the last member away day that considered the structure of MPA committee meetings.

8. There is an added complication in preparing the calendar because of uncertainty about the date of the GLA and local elections in 2004. The current date proposed for the elections is 6 May 2004, however, proposals have been put to the Home Office for the date of the election to be move to 10 June 2004 to run in conjunction with the European Parliamentary elections.

9. It was originally proposed that dates for this period should be included in the calendar and reviewed nearer the time. However, following further consideration and with particular concern that membership of the Authority may not be in place in time for meetings during May and/or June 2004, it is now proposed that a decision on dates of meetings for this period be deferred until the election date is known.

C. Equality and diversity implications

There are no equality or diversity implications arising from this report.

D. Financial implications

There are no direct financial implications relating to this report.

E. Background papers

None.

F. Contact details

Report author: Nick Baker, MPA.

For more information contact:

MPA general: 020 7202 0202
Media enquiries: 020 7202 0217/18

Appendix 1

Proposed dates for Authority and Committee meetings for 2003/04

Full Authority meetings (start time 10.00 a.m.)

• Thursday 24 July 2003
• Thursday 25 September 2003
• Thursday 30 October 2003
• Thursday 27 November 2003
• Tuesday 9 December 2003
• Thursday 29 January 2004
• Thursday 26 February 2004
• Thursday 25 March 2004
• Thursday 29 April 2004

Co-ordination and Policing Committee

• Friday 4 July 2003 (11.00 a.m.)
• Monday 21 July 2003 (11.30 a.m.)
• Monday 1 September 2003 (11.30 a.m.)
• Friday 19 September 2003 (11.00 a.m.)
• Friday 3 October 2003 (11.00 a.m.)
• Monday 20 October 2003 (11.30 a.m.)
• Friday 7 November 2003 (11.00 a.m.)
• Monday 17 November 2003 (11.30 am.)
• Monday 15 December 2003 (11.30 a.m.)
• Monday 5 January 2004 (11.30 a.m.)
• Friday 23 January 2004 (11.00 a.m.)
• Friday 6 February 2004 (11.00 a.m.)
• Monday 16 February 2004 (11.30 a.m.)
• Friday 5 March 2004 (11.00 a.m.)
• Monday 15 March (11.30 a.m.)
• Friday 2 April 2004 (11.00 a.m.)
• Monday 19 April 2004 (11.30 a.m.)

Finance Committee (start time 2.00 p.m.)

• Thursday 10 July 2003 (at 10.00 a.m.)
• Monday 22 September 2003
• Monday 13 October 2003 (at 2.30 p.m. – budget meeting)
• Thursday 23 October 2003
• Thursday 20 November 2003
• Thursday 18 December 2003
• Thursday 22 January 2004
• Thursday 19 February 2004
• Thursday 22 April 2004

Equal Opportunities and Diversity Board (start time 2.00 p.m.)

• Thursday 17 July 2003
• Thursday 16 October 2003
• Thursday 4 December 2003
• Thursday 5 February 2004
• Thursday 1 April 2004

Human Resources Committee (start time 2.00 p.m.)

• Thursday 4 September 2003
• Thursday 6 November 2003
• Thursday 8 January 2004
• Thursday 4 March 2004

Consultation Committee (start time 2.00 p.m.)

• Monday 22 September 2003 (at 10.00 am.)
• Thursday 13 November 2003
• Thursday 15 January 2004
• Thursday 18 March 2004

Planning, Performance and Review Committee (start time 2.00 pm.)

• Thursday 10 July 2003
• Thursday 9 October 2003
• Thursday 11 December 2003 (at 10.00 a.m.)
• Thursday 12 February 2004
• Thursday 15 April 2004

Professional Standards and Complaints Committee (start time 2.00 pm.)

• Thursday 11 September 2003
• Monday 10 November 2003 (at 10. 00 am)
• Monday 12 January 2004 (at 10.00 am)
• Thursday 11 March 2004

Audit Panel

• Monday 15 September 2003 (at 10.00 a.m.)
• Monday 1 December 2003 (at 10.00 am)
• Thursday 18 March 2004 (at 10. 00 am)

Dates for May and June 2004 to be considered by the Authority at a future meeting.

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