Procurement strategy - action plan

Report: 7
Date: 3 September 2009
By: Treasurer and Director of Resources on behalf of the Commissioner

Summary

Following Member approval of the Procurement Strategy, it was agreed that an action plan would be developed and brought back to Resources Sub-committee. This is the exempt Appendix 1.

A. Recommendations

That Members

1. Approve the action plan and note that further updates on progress will be provided to the Resources Sub-committee on a quarterly basis.

B. Supporting information

1. The MPS expenditure of around £850 million each year on goods and services, with approximately 15,000 suppliers, is managed by a team of 66 procurement professionals within Procurement Services. The Procurement Services activity incorporates both the sourcing activity (over £50,000) and, as appropriate, the ongoing supplier management.

2. The Authority approved the joint MPA/MPS Procurement Strategy and the various procurement models at the Finance & Resources Committee in June 2009.

3. Covering the period 2009/10 - 2011/12, the revised strategy detailed objectives for the three year period, the principles underpinning these and the key actions needed to ensure delivery by 2012.

4. The action plan is designed to monitor progress on the key actions required to implement the strategy. Members should also note that there is a comprehensive performance management framework in place that links objectives of the Procurement Services team to the Procurement Strategy and the MPS Corporate Objectives.

5. To support Members strategic role in procurement, Resources Sub-committee will receive the following:

• Regular briefings on key developments and initiatives taking place in MPS Procurement Services;
• Quarterly progress reports on the approved implementation plan supporting the Procurement Strategy;
• Reports seeking contract approval at the appropriate stage in line with the Authority’s Contract Regulations;
• Regular updates on contract compliance.

C. Race and equality impact

1. In line with the GLA responsible procurement policy the Authority and Service will continue to promote and implement responsible procurement.

D. Financial implications

1. There are no direct financial implications associated with this report but implementation of the Procurement Strategy will, in the main, be delivered within existing resources and should assist the Service in identifying and delivering efficiencies and savings on procurement activity.

2. Any investment required to deliver the Strategy will be subject to the MPA/MPS budget and decision making processes.

E. Background papers

• Procurement Strategy, Finance & Resources Committee, 18 June 2009

F. Contact details

Report author: Annabel Adams, Deputy Treasurer, MPA and Anthony Doyle, Director of Procurement, MPS.

For more information contact:

MPA general: 020 7202 0202
Media enquiries: 020 7202 0217/18

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