MPA Publication Scheme: part 2 - classes of information

Freedom of Information Act (FoI) 2000

Introduction

Under the Freedom of Information Act 2000, our Publication Scheme must say what classes, or broad types, of information the MPA already publishes or intends to publish. We aim to publish as much information as possible about our work through the scheme, except where it would not be in the public interest to do so, for example because it might prejudice law enforcement or the health and safety of our staff, or our ability to secure best value from local policing because information is commercially sensitive.

For each class we briefly define the information contained in that class, the format in which it is available and whether the class includes chargeable material.

For those who do not have access to a computer, all information contained in this Publication Scheme (including the Scheme itself) is available in hard copy form.

The MPA publishes, or intends to publish, information under the following classes:

• Who we are and what we do
• What we spend and how we spend it
• What our priorities are and how we are doing
• How we make decisions
• Our policies and procedures
• List and registers
• Services we offer

Class: Who we are and what we do

This class includes information about:

• the structure of the Authority and contact details
• committee structure and terms of reference
• Independent Custody Visiting Scheme
• Crime and Disorder Reduction Partnerships (CDRPs)
• Borough Community and Police Engagement Groups (CPEGs)

Format:

Electronically and/or hard copy

Cost/Charge:

No charge for single copies

Class: What we spend and how we spend it

This class includes information about:

• financial and budgets reports
• members allowances and  expenses schemes
• financial audit reports
• internal regulations and delegated authority

Format:

Electronically and/or hard copy

Cost/Charge:

No charge for single copies

Class: What our priorities are and how we are doing

This class includes information about:

• Audit Commission reports
• policing plans
• local policing summaries

Format:

Electronically and/or hard copy

Cost/Charge:

No charge for single copies

Class: How we make decisions

This class includes information about:

• details of the MPA committee structure
• committee agendas, papers and minutes
• briefing papers
• Standing orders
• list of public meetings

Format:

Electronically and/or hard copy

Cost/Charge:

No charge for single copies

Class: Our policies and procedures

Policies and procedures for the conduct of the Authority’s business

• Standing Orders
•  Terms of reference
•  Authority Business Plan
•  Code of Corporate Governance
•  Members Code of Conduct
•  Financial Regulations
•  Contact Plan
•  Delegation to Officers
•  Officer/Member protocol
•  Race Equality Scheme
•  Diversity Equality Scheme
•  Any other such scheme such as a Gender or general diversity scheme
•  Authority Business Plan
•  This list is not endless and should include other policies which will be in place in different authorities and may include sponsorship; income generation; health & safety; estates; procurement policies etc

Policies and procedures for the provision of services

•  Freedom of Information Publication Scheme (including charging policy in relation to the copying and provision of documents)

Policies and procedures about the employment of staff

This section relates specifically to the employment of staff. Those other members and volunteers which the Authority appoints will come under the section at the start of the Scheme.

•  Disciplinary & Grievance procedure

Customer Service

• Complaints procedure
  • against the actions of the Authority (organisational complaints)
  •  about Members (through the local assessment of complaints framework) but also through the Ombudsman if not a Code of Conduct issue
  •  about Staff
•  Minimum standards for responding to requests for information

Records Management & Personal Data policies

•  Information security policies
•  Records retention policies
•  Destruction & archive policies
•  Data protection policies

Class: Lists and registers

This class includes:

• FoI disclosure log
• Corporate file list

Format:

Electronically and/or hard copy

Cost/Charge:

No charge for single copies

Class: Services we offer

Here you will find:

• press releases
• media and communications strategy
• factsheets
• leaflets

Format:

Electronically and/or hard copy

Cost/Charge:

No charge for single copies

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